Attachment_-_Certification_of_Full_-_Final_Payments_to_DBE_Firms.pdf

This is a Certification of Full/Final Payment to DBE Firms form issued by the City of Phoenix Public Transit Department for use upon completion of contracted work involving Disadvantaged Business Enterprise (DBE) subcontractors. The form serves as a dual affidavit document requiring certification from both the prime contractor and the DBE firm confirming that full payment, including all retention amounts, has been made for materials and/or work performed on the project. The contractor must document the total amount paid to each DBE firm and declare under penalty of perjury that all statements are true and complete. Similarly, the DBE firm must certify that a contract was entered into with the prime contractor, that payments received are accurate and unchallenged, and that all statements are truthful. Supporting documentation for all payments is subject to audit and must be retained for a minimum of three years from the project acceptance date, with any instances of delayed or withheld payments requiring submission of supporting documentation to justify the prime contractor's position.

This certification form is directly applicable to the City of Phoenix's Request for Qualifications RFQu-26-0091 for acquisition, relocation, and related real estate services, which explicitly requires compliance with Disadvantaged Business Enterprise requirements under 49 CFR Part 26 for Federal Transit Administration (FTA)-assisted projects. Contractors awarded under this procurement must submit an initial DBE participation plan within 30 calendar days of contract award and annual updates thereafter, track and report all DBE participation monthly through the City's Certification and Compliance System, and maintain comprehensive documentation of all participating vendors. The certification form ensures accountability and compliance with federal DBE requirements by creating an official record of payment fulfillment to minority and disadvantaged business subcontractors participating in City of Phoenix contracts.