Acceptance_of_Offer_Form_2025_(14).pdf

This is an Acceptance of Offer Form from the City of Phoenix, a municipal corporation in Arizona, establishing the execution of a contract award. The document confirms acceptance of a contractor's offer to provide materials or services as specified in an attached contract and related solicitation. The contractor is cautioned not to commence billable work or provide materials or services until receipt of a purchase order or official contract documentation. A non-mandatory pre-offer conference was scheduled for March 12, 2026, with written inquiries due by March 27, 2026, at 2:00 PM, and proposals required by April 3, 2026, at 2:00 PM Phoenix local time. The contract term is five years beginning April 1, 2026, with potential extensions available. The services being procured include real property acquisition (rights of entry, easements, fee title acquisition, and lien clearance), relocation services for displaced businesses, homeowners, and tenants in compliance with the Uniform Relocation Assistance and Real Property Acquisition Act, and related real estate services such as title services, surveys, appraisals, lot clearing, maintenance, and property inspections.

Contractors must maintain minimum insurance coverage of $2,000,000 general aggregate liability, $1,000,000 professional liability per claim, and $1,000,000 automobile liability, with certificates of insurance due within 14 calendar days of award notification. Pricing is expected to remain firm and fixed during the first contract year, with potential annual adjustments thereafter upon written request with supporting documentation. Contractors working on Federal Transit Administration-assisted projects must comply with Disadvantaged Business Enterprise requirements under 49 CFR Part 26, including submission of an initial DBE plan within 30 calendar days of contract award and monthly tracking and reporting of all DBE and small business participation through the City's Certification and Compliance System. Additional compliance requirements include federal certifications related to debarment, civil rights, prevailing wages for Davis-Bacon projects, Buy America provisions, Arizona E-Verify employment eligibility verification, and Phoenix City Code heat safety requirements for outdoor workers. Contractors must have been in operation for a minimum of three years and possess an active real estate license through the Arizona Department of Real Estate. The City reserves the right to award multiple contracts, conduct interviews with shortlisted firms, request best and final offers, and reject any or all offers at its discretion.