Attachment_-_Certification_of_Full_-_Final_Payments_to_DBE_Firms.pdf

This document is a Certification of Full/Final Payment to DBE Firms form issued by the City of Phoenix Public Transit Department for use upon completion of work on projects involving Disadvantaged Business Enterprise (DBE) subcontractors. The form requires dual certification—one affidavit from the prime contractor and one from the DBE firm—confirming that full payment, including all retention amounts, has been made for materials and work performed. The contractor must identify the DBE firm name, total amount paid, and declare under penalty of perjury that all statements are true and complete. The DBE firm must similarly certify that a contract was entered into with the prime contractor, that payment received matches the amount stated, and that the payment is accurate and unchallenged. All supporting documentation for payments must be retained for a minimum of three years from the project acceptance date, and in cases of delayed or withheld payments, the contractor must submit documentation supporting its position. The form includes reference exhibits for the Initial SBPP Plan, DBE Annual SBPP Plan, DBE Request for Substitution or Exemption, and this Certification of Final Payment.

This certification form is a compliance document tied to the City of Phoenix's Federal Transit Administration (FTA)-assisted projects, which mandate adherence to 49 CFR Part 26 regarding DBE participation requirements. The form serves as an audit trail and enforcement mechanism to ensure that prime contractors honor their commitments to pay DBE subcontractors in full and on time, with federal and state penalties for false statements. Contractors are required to submit this certification upon project completion as part of their ongoing compliance obligations, making it essential documentation for projects involving federal funding or FTA assistance where DBE participation goals must be tracked and reported through the City's Certification and Compliance System.