Attachment B - Method of Compensation.docx

ATTACHMENT B – METHOD OF COMPENSATION

Communications and Marketing Consulting Services for the Florida State Guard

1.0 PURPOSE:

This Attachment defines the limits and method of compensation to be made to the Vendor for services set forth in Attachment "A" and the method by which payments shall be made.

2.0 ASSIGNMENT OF WORK:

The Division shall request Vendor services on an as-needed basis through Task Orders; services to be provided will be initiated and completed as directed by the Division’s External Affairs Director. The Division’s External Affairs Director may issue a Notice of Available Funds when subsequent funding is approved and encumbered, followed by the issuance of a Letter of Authorization (LOA) for the assignment of work.

3.0 COMPENSATION:

The vendor shall be paid up to a Maximum Amount as specified in the Task Order requesting the work. It is agreed that this amount will be the limit of all compensation due to the Vendor for satisfactory performance of the services described in Attachment “A”. The Vendor shall not provide services that exceed the maximum amount without an approved Amendment from the Department.

Currently, the total amount is pending appropriation and approval for this contract. The Division will provide written authorization if and when subsequent funding is approved and encumbered for this contract.

This is a Term Contract for an Indefinite Quantity whereby the Vendor agrees to furnish services during a prescribed period of time. The specific period of time completes such a contract. The Division, based on need and availability of budget, may increase, or decrease the Budgetary Ceiling by Amendment. Execution of this Agreement does not guarantee that the work will be authorized.

The total amount of this Contract is expected to be funded by appropriations and the State of Florida’s performance and obligation to pay under this Contract is contingent upon annual appropriation by the Legislature.

4.0 ESTABLISHMENT OF FUNDS AND LETTER OF AUTHORIZATION (LOA):

The Division’s External Affairs Director shall obtain a funds approval by an approved encumbrance prior to issuing a Notice of Available Funds/Letter of Authorization (LOA).

For each Letter of Authorization (LOA), the Division shall request services from the Vendor based on the rates established in Attachment “C” Price Proposal, and allowable expenses. Once an acceptable maximum limiting amount has been established for services by the Division and the Vendor, the Division’s External Affairs Director will issue a Task Work Order.

The Division’s External Affairs Director will issue a Task Work Order (TWO) for requested services as needed. All Task Work Orders (TWOs) shall be completed within the term of the Contract.

Therefore, it is agreed that the Vendor may not perform services except pursuant to receipt of the Task Work Order (TWO). The Vendor will not be obligated to perform services, nor incur costs, which would result in exceeding the approved Task Work Order (TWO); nor will the Division be obligated to reimburse the Vendor for services, or costs, or make payments in excess of the approved Task Work Order (TWO).

5.0 PROGRESS PAYMENTS:

The Vendor shall submit monthly invoices (2 copies) in a format acceptable to the Division. For the satisfactory performance of the services detailed in each Task Work Order (TWO), the Vendor shall be paid up to the maximum limiting amount of each Task Work Order. Payment shall be made at the contract hourly billing rates in Attachment “C”, for services provided, as approved by the Division. The contract hourly billing rates shall include the costs of salaries, overhead, travel and phone expenses, quality control, general and administrative costs, incidental expenses, fringe benefits, operating margin and sub-contractor(s). The invoice shall include documentation of man-hours provided and itemization of costs incurred (including receipts).

Invoices shall be submitted electronically to: Jennifer.pitts@floridastateguard.fl.gov or by mail to:

Florida State Guard Attn: Jennifer Pitts, Purchasing Manager 2601 Blairstone Road Tallahassee Florida 32099

If MBE utilization was certified by the Vendor, an MBE payment certification form shall be submitted with each invoice to verify the MBE utilization.

6.0 DETAILS OF UNIT RATES:

Details of Unit Rates for the performance of the Vendor’s services set forth in Attachment "A" are contained in Attachment "C" Price Proposal, attached hereto, and made a part hereof.

7.0 TANGIBLE PERSONAL PROPERTY:

This contract does not involve the purchase of Tangible Personal Property, as defined in Chapter 273, F.S.