Attachment B - Bid Sheet - RFB 758 2600000066 Revised 9-2-2025.docx
DOCX document 28 KB Posted
- Attached to
- Off-Site Data and Document Storage
- Solicitation number
- RFB-758-2600000066-5
- Issued by
- Fayette County, Kentucky
About this file
This document is a Bid Sheet (Attachment B) for Request for Bid (RFB) 758 2600000066 for Off-Site Data and Document Storage, involving Franklin County, Jefferson County, and Boone County. The solicitation seeks a vendor to provide underground storage services, including work week and weekend pickup/delivery, emergency (rush) pickup/delivery, and disaster recovery delivery services across multiple locations including Sterling Forest in New York and Columbus, Ohio. The bid sheet outlines pricing schedules for various service types with points allocated for different components, with a maximum point allocation of 80 points for pricing and 20 points for years in service.
The pricing structure requires vendors to submit not-to-exceed costs for services such as temporary data backup storage, archival data/document storage, and customer inventory online tool access. Pricing is requested per media item, per square foot, and per container on a monthly basis, with additional fees to be specified. The bid emphasizes that vendors must complete the document exactly as presented, with any revisions potentially rendering the bid non-responsive. Vendors are instructed to provide their years of service and the number of access points to their storage vault, which will factor into the evaluation process. The document provides a comprehensive template for vendors to detail their pricing and service capabilities across multiple counties and storage scenarios.
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Text version
UPDATED 9-2-2025
UPDATED 8-19-2025
ATTACHMENT B
Bid Sheet
RFB 758 2600000066
Off-Site Data and Document Storage
Vendor shall complete this document, and shall not revise in any way, otherwise the bid shall be deemed non-responsive.
A. PRICE (Maximum Points: 80) Please enter a not-to-exceed cost VENDORS SHALL ENTER A NOT TO EXCEED COST FOR THE ITEMS LISTED BELOW FOR EACH TABLE REGARDLESS OF THE VOLUME.
IN OTHER WORDS, THE MAXIMUM COST FOR EACH ITEM SHALL BE ENTERED.
THE VENDOR CAN ALWAYS QUOTE THE AGENCY LESS THAN THE AMOUNT ENTERED BASED ON VOLUME, HOWEVER FOR PURPOSES OF THIS RFB, THE NOT TO EXCEED, MAXIMUM COST, MUST BE ENTERED.
Underground Storage Services Pricing Schedule Per Pickup and/or Delivery Cost (not-to-exceed)
Additional Fees
Total Cost
Maximum Points Available (Average Cost)
Work Week Pickup and/or Delivery (Monday – Friday)
| · Franklin County |
| $ |
| $ |
| $ |
12 points
| · Jefferson County |
| $ |
| $ |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
| $ |
| $ |
Weekend Pickup and/or Delivery (Saturday & Sunday)
| · Franklin County |
| $ |
| $ |
| $ |
10 points
| · Jefferson County |
| $ |
| $ |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
| $ |
| $ |
Emergency (Rush) Pickup and/or Delivery (Per Agency Specifications 7x24)
| · Franklin County |
| $ |
| $ |
| $ |
10 points
| · Jefferson County |
| $ |
| $ |
| $ |
| · Boone County (Alternate Data Center Location) |
| $ |
| $ |
| $ |
Disaster Recovery Delivery Services (DR Test & Real Disaster) – Overnight Delivery Charge
| · Sterling Forest New York |
| $ |
| $ |
| $ |
10 points
| · Columbus Ohio |
| $ |
| $ |
| $ |
Storage Services Schedule Price Per Media Item Per Month (Open Shelf) Price Per Square Foot Per Month Cost (not-to-exceed)
Maximum Points Available
Temporary Data Backup Storage Fee (frequent retrieval)
| $ |
| $ |
| $ |
15 9.5 points
Archival Data/Document Storage Fee (infrequent retrieval)
| $ |
| $ |
| $ |
15 9.5 points
Storage Services Schedule Price Per Container Per Month (Closed Container) Cost (not-to-exceed)
Maximum Points Available
Temporary Data Backup Storage Fee (frequent retrieval)
| $ |
| $ |
| $ |
9.5 points
Archival Data/Document Storage Fee (infrequent retrieval)
| $ |
| $ |
| $ |
9.5 points
Other Costs Customer Inventory Online Tool Access Per Month per Section 2 A. 17) & 2 A. 18) Cost(not-to-exceed)
Maximum Points Available
Envision Maintenance Online Tool Customer Inventory Online Tool
10 points
ATTACHMENT B
Bid Sheet
RFB 758 2600000066
Off-Site Data and Document Storage
Vendor shall complete this document, otherwise the bid shall be deemed non-responsive.
B. YEARS IN SERVICE (Maximum Points: 20)
| Years in Service |
| _______Years |
Access to the storage vault is through a limited number of access points. The vendor should provide the number of access points below.
See Section 2A(10)(a)
NUMBER OF ACCESS POINTS
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