Attachment A1 - E2-10-ES00123 Rev 0 SOW Shortened 60D Utility Tray.pdf

Statement of Work (SOW) for a Shortened 60D Utility Tray

Doc Number: E2-10-ES00123

Revision: 00

AUTHOR:

Name: Pamela Smith Title: Project Expeditor/Engineer

Date

REVIEWERS:

Name: Zach Riter Title: Mechanical Design Engineer

Name: Chad Hasbrouck UCNI Reviewing Official

APPROVER:

Name: Seth Wilder Title: Group Leader, Plasma Enrichment Deployment & Engineering

Statement of Work – Shortened 60D Utility Tray

E2-10-ES00123, Rev 00

CHANGE HISTORY

REV. DESCRIPTION

REVISION

TYPE

Major Minor

00 Initial Issue ☒ ☐

TABLE OF CONTENTS

1. Introduction

2. Scope

3. References, Acronyms and Applicable Documents

3.1 References

3.2 Acronyms & Definitions

3.3 Applicable Documents

4. Performance Requirements

4.1 Work Tasks

4.2 Project Management

4.3 Data Management

5. Quality Assurance

5.1 Process Monitoring

5.2 Access for Source Surveillance Inspections

5.3 Seller-Requested Deviations

5.4 Non-Conformances

5.5 Contractor Release Note

6. Deliverables

6.1 Documentation

6.2 Packaging, Shipping, Storage and Delivery

1. INTRODUCTION

UT-Battelle, LLC (the Company), is the Management & Operations contractor for the Oak Ridge

National Laboratory (ORNL) located in Oak Ridge, TN. In support of a Department of Energy

(DOE) funded initiative, the company is procuring the necessary components to support.

2. SCOPE

The scope of this Statement of Work (SOW) includes limited design, material procurement, fabrication, assembly, inspection, testing, and delivery of one (1) Shortened Utility Tray 60D.

Required delivery schedule will be finalized at time of purchase order award, however when this document was issued, the utility tray is estimated to be delivered in November 2027.

The Utility Tray has been designed by the Company to interface with a system and is therefore a component of a larger system for production at ORNL. The Utility Tray consists of custom frame fabrication that provides support and routing for AC power, utility cooling water and gas fluid lines as well as providing a work surface along the length of the Utility Tray. The design of this equipment is mature with a functional prototype in operation. Any design modification request must be compatible with existing equipment designs and approved in writing by the Company. The equipment specification, associated drawings & 3D CAD model identified below outline physical & functional requirements of the assembly, defines the process for refining the final design, identifies required verification tests, and provides recommended items to be procured and integrated into the assembly by the Seller. Seller shall also be responsible for complying with listed codes & standards and providing any ancillary items necessary to successfully complete required inspections & tests

(e.g., external power supplies, etc).

The following additional items and work are not included in the scope of this Statement of Work and will be acquired or supplied by the Company and installed at the Company facility by another entity or by the Company. The additional items/work will need to be considered in assembly and/or completion of the Utility Tray assemblies. Items and work not included in this scope: installation at

Company facility.

3. REFERENCES, ACRONYMS AND APPLICABLE DOCUMENTS

3.1 References

Codes & Standards:

• Applicable OSHA Standards and Regulations

• National Electric Code NFPA No 70-2020

• UL508A Edition 3 Industrial Control Panels

• ASME Process Piping Standard B31.3 – 2020

• AWS Structural Welding Code - Steel AWS D1.1/D1.1M:2020

• AWS Structural Welding Code - Stainless Steel AWS D1.6/D1.6M:2017

• IPC/WHMA-A-620D Requirements and Acceptance for Cable and Wire Harness Assemblies

• ASME Section IX -2021 Welding, Brazing and Fusing Qualifications

• ASNT SNT-TC-1A Personnel Qualification and Certification in Nondestructive Testing

3.2 Acronyms & Definitions

ASME American Society of Mechanical Engineers

ASNT American Society For Nondestructive Testing

AWS American Welding Society

BOM Bill of Material

Company UT-Battelle, LLC

COTS Commercial, Off-The-Shelf

CRN Contractor Release Note

DOE Department of Energy

GS General Project Specification

IP Installation Plan

IPC Institute for Printed Circuits

MIP Manufacturing and Inspection Plan

NDE Non-Destructive Examination

NEC National Electric Code

NFPA National Fire Protection Association

NRTL Nationally Recognized Testing Laboratory

ORNL Oak Ridge National Laboratory

PO Procurement Officer

POC Point of Contact

PQR Procedure Qualification Record

QA Quality Assurance

Seller Provider of Goods or Services under this Contract (includes Seller contracted sub-suppliers)

SOW Statement of Work

TPO Technical Project Officer

TS Technical/Equipment Specification

WHMA Wiring Harness Manufacturer's Association

WPS Welding Procedure Specification

3.3 Applicable Documents

• EX-01-ES00012 – Technical Specification for a 90 Degree, Extended Version, and Shortened

Version Utility Tray

• EX-00-ES00086 – General Project Technical Specification

• EX-10-60000 Print and Step Package – Shortened Utility Tray 60D.7z

• E2-10-D00122 – 60D Master Facility to Machine Utilities – Bill of Materials for EX-10-60000

Assembly

• E1-10-D00100-00 Electrical Single Line Diagrams - Panel D and Utility Tray

• E1-10-ES00102 ES Supplement - E1 Panel D Bill of Materials

• Appendix A, Document Submittal Schedule

4. PERFORMANCE REQUIREMENTS

4.1 Work Tasks

4.1.1 General

Seller shall use the Company provided design drawings to create fabrication/shop drawings, as required by the equipment specification, for manufacturability of the Shortened Utility Tray. All documentation submittals identified as required prior to fabrication by Appendix A must be provided by the Seller and receive written approval by the Company prior to start of any fabrication activities unless a deviation has been approved (see Section 5.3).

The Seller shall also obtain separate, written approval of any deviations to the design as provided by the Company of the Assembly per Section 5.3 of this SOW before proceeding with such deviations. Approval of a design document does not constitute approval of a deviation and does not relieve Seller of meeting a design requirement.

The Company is the owner of all designs, documentation, and electronic models produced for this project. This design cannot be fabricated or sold to third parties without written authorization.

4.1.2 Work Task 1: Design Changes to Utility Tray

Seller shall evaluate the design of the Utility Tray in the TS to include conformance with relevant standards and codes.

The Seller shall propose required design changes and obtain written approval from the Company prior to progressing to Work Task 2, to include changes in scope and function.

4.1.3 Work Task 2: Procure, Fabricate and Test Utility Tray

4.1.3.1 After approval by the Company of any design changes in Work Task 1, Seller shall procure all components necessary to complete the design and provide a fully functional system. Seller is also responsible for procuring all items needed to fully inspect and test the assembly per specification requirements. Seller shall also ensure all requirements set forth in this contract are passed down to all sub-suppliers and is responsible for obtaining the necessary information, supplying required documentation to the Company for approval, and requesting approval for any deviations to sub-supplier items. All components must be new, unused, and traceable to the original equipment manufacturer to reduce risk of suspect/counterfeit items.

4.1.3.2 Fabrication shall include support frames and decking, electrical panels (including “Panel D”), disconnects and receptables, flow switch manifold assemblies, utility conduit and tubing runs, and all other equipment and/or components required by the Utility Tray drawings and BOM’s.

All equipment provided by the Seller shall conform to applicable Occupational, Safety, and

Health (OSHA) and National Electrical Code (NEC) regulation which are in force at the time the contract is signed. Equipment must have a NRTL certification to U.S. standards. There are some components specified in the TS that may require Field Evaluations if vendors do not properly certify/mark. It will be Seller’s responsibility to coordinate with vendors to perform

NRTL inspection/testing or coordinate Field Evaluations prior to final acceptance and delivery.

4.1.3.3 All welding and weld inspections shall be performed per applicable standards listed in Sec 3.0 of the General Project Specification and/or Section 2.0 of the Technical Specification. All welders/operators and weld inspectors shall be certified for weld type, materials, sizes, and standards being applied and qualifications must be provided to, and approved by, the Company prior to performing any welds. Documentation requirements to support welding operations are defined in the GS, & Appendix A (Submittal Schedule).

4.1.3.4 The Seller shall prepare procedures/plans that will be executed to provide evidence of satisfying the specific cleaning, inspection and testing requirements as identified in Sections

10.0 & 11.0 of TS. Inspections & tests may require individuals to be certified for the specific activity. Documentation required to support cleaning, inspections, & testing activities will be defined in the TS, GS and in Appendix A, Submittal Schedule. Procedures/Plans must be approved by the Company prior to the activity occurring. Results of all inspections & tests are required to be submitted prior to shipment.

4.1.3.5 Electrical equipment, cables, etc. shall be protected from exposure to weather and moisture throughout the duration of fabrication and assembly. Fluid tubing shall be shipped and stored with end caps in place and fluid fittings shall be stored in covered containers to preclude the introduction of dust, dirt, etc. to the internal surfaces of the fluid systems.

4.1.3.6 Periodic inspection and review of fabrication and partial assembly shall be available to

Company representatives.

4.2 Project Management

Seller shall also comply with the Project Management requirements defined in GS, Section 6.0.

4.2.1 Project Pricing

Project pricing will be fixed-price and will be based on Delivery-At-Place (DAP) Oak Ridge, TN. The Seller is thus responsible for all shipment coordination, cost, and liability to the delivery destination of the Company.

4.3 Data Management

Seller shall also comply with Data Management requirements defined in GS, Section 7.0

4.3.1 Documentation

All documentation associated with this contract that is under the control of the Seller will become the property of and must be made available to the Company as requested.

Documentation shall be provided to the Company for each Utility Tray assembly as identified in

TS & GS and defined in Appendix A, Submittal Schedule. Approval is required to deviate from the submittal schedule. This schedule also defines the timeline for documentation submittal, identifies documents that require approval, required format, technical specification references, and indicates what documentation is required to be included with shipment.

5. QUALITY ASSURANCE

Seller shall also comply with Quality Assurance requirements defined in GS, Section 5.0

5.1 Process Monitoring

For work tasks that involve the fabrication of the Utility Trays (Sec. 4.1.3), the Seller shall prepare a Manufacturing and Inspection Plan (MIP) and submit it to the Company for approval. See GS section 8.9 for additional details and requirements.

Manufacturing may not begin until notice is received that the MIP has been approved by the

Company. (And all docs as listed as approval required prior to fabrication in Appendix A, Submittal Schedule)

The requirement for a MIP shall be flowed down contractually from the Seller to the Seller’s suppliers and subcontractors unless the requirement is waived in writing on a case-by-case basis by the Company.

Examples not requiring a MIP:

• Commercial Off-The-Shelf (COTS) items (not modified)

• Supply of services

5.2 Access for Source Surveillance Inspections

As part of the Company’s quality assurance program, source surveillance activities may be conducted at the Seller’s facility or any sub-tier seller facility that the Company determines necessary to ensure quality objectives are met. See section 5.1 of GS for additional information.

5.3 Seller-Requested Deviations

The Seller may propose deviations from the specifications, drawings, or other technical requirements from this procurement. See section 5.2 of the GS for additional information on how to request a deviation.

5.4 Non-Conformances

The Seller shall report nonconformance per the requirements in GS, section 5.3 and using Form

ORNL-311.

5.5 Contractor Release Note

For each delivery the Seller shall submit a Contractor Release Note, per the requirements identified in GS Section 8.10. The equipment will not be released for shipment until the CRN has been submitted to, and approved by, the Company.

6. DELIVERABLES

The Seller shall prepare the following deliverables and submit them to the TPO and the PO in a timeframe and manner that supports the approved schedule for the tasks.

6.1 Documentation

Required documentation is summarized in Appendix A, Submittal Schedule with additional guidance contained in the TS & GS.

6.2 Packaging, Shipping, Storage and Delivery

Additional requirements are in the General Specification and the Technical Specification.

6.2.1 Transportation

The Seller is responsible for packaging, storage, loading of the equipment, and shipment of all items covered by this scope of work. General shipping and packaging information can be found in the GS, while specific shipping configurations for the items within this scope of work is located in the TS.

Equipment shall be shipped by conventional motor freight. The Seller shall package equipment in a manner that facilitates movement, loading, and unloading with a fork truck. The equipment shall be shipped in shock-resistant packaging. Methods of packaging for shipment shall allow for receipt inspection of the equipment. Instructions for handling shall be provided by the Seller.

6.2.2 Storage and Delivery

The Seller shall store the finished Utility Tray per the requirements located in the GS, Section

13.0. The Company, at its discretion, may require the Seller to postpone the date of shipment by up to 60 days from the agreed upon date of shipment. If the date of shipment is postponed, Seller shall, at no additional cost, store finished products in a safe and secure manner that protects their condition and preserves the integrity of all components and packaging. If storage is required beyond 60 days, Seller agrees to good faith negotiation of extended storage terms.

Appendix A: Document Submittal Schedule

PO #

PO Description: Shortened 60D Utility Tray

Supplier

Doc # Reference

Section Reference

Document Type/Title Submittal Schedule

Format

Approva l Req'd to Proceed

Hard copy to be included w/ shipment

Notes:

EX-00-ES00086 6.1 Project Plan 30 calendar days after award Electronic No No

EX-00-ES00086 6.2 Project Schedule Monthly Electronic No No

EX-05-ES00116

EX-00-ES00086

5.1

5.4, 8.9 Manufacturing and Inspection Plan

Prior to Fabrication

Electronic Yes No

4.1.5.6

8.6, 10.5 Welding Documentation

Prior to Use / Prior to

Shipment Electronic Yes No

Procedures, Specs, Records required prior to use Post-Weld reports required prior to shipment

4.1.8, 6.2

8.7, 13.0 Shipping / Packaging Plan Prior to Use Electronic Yes No

4.1.5.4, 5.1.4

12.0 Factory Acceptance Test Results

Prior to Shipment

Electronic Yes No Full functionality test

4.1.5.5

10.1 NRTL Certification

Prior to Shipment

Electronic Yes No Includes all electrical equipment and field evaluations (as needed)

EX-05-ES00116 4.1.7

Finished As-Built Drawings / Bill of Materials List

Prior to Shipment

Electronic Yes No As-Built documentation shall include both drawings and complete Bill of Materials list

5.5

8.10 Contractor Release Note

Prior to Shipment

Electronic Yes No

4.1.1, 4.1.6 5.3, 5.4

5.2, 5.3

Final Design - Deviations and Non- Conformances

As Needed Electronic Yes No Changes to final design to meet FAT, codes, and regulations

Appendix A: Document Submittal Schedule (cont.)

Notes:

1. One document submittal may satisfy multiple documents listed above. Indicate on each submittal what category it is intended to satisfy.

2. Document # and Section Reference is the location(s) that discuss the document and can provide additional information regarding the requirement and/or expectation.

3. Submittal Schedule provides the required timeframe when that document is expected. This can be expressed as a # of days after award, or prior to an activity. For documents that need approval to proceed, it is recommended these documents be provided at least 30 calendar days ahead of the need date to ensure the approval process does not negatively impact Supplier schedule.

4. Deviations to this submittal schedule shall be approved by the Company. All requested documentation shall be submitted and given a Code 1 or 4 status before release for shipment can occur. Exceptions may be granted on a case-by-case basis and will be noted on the CRN.

5. For additional guidance regarding documentation submittals, see EX-00-ES00086, Section 7.6.