ATTACHMENT A-WON1872444_RFP_Part1_5.pdf

WORK ORDER NO.

At the

PREPARED BY:

Architectural: Mechanical:

Civil: Electrical:

Structural:

APPROVED BY:

For Commander, NAVFAC:

Date:

Submitted By: Date:

FEC MIDLANT

1872444

NAVFAC CONTRACT NO. ####

REPLACE ECP CANOPY AT DAM NECK-B380

NAS Oceana, Virginia Beach, VA

Dam Neck Annex

NAVFAC MIDLANT PDC41

9742 Maryland Avenue

Norfolk, Virginia 23511-3095

David Davenport, RA Alex Tiedemann, PE Katlin Joyce, PE Frank DeMascio, PE

Amy Garcia, PE Ray Ballance, PE Hoang Nguyen, PE

Geotechnical Fire Protection:

Safety:

TAYLOR.JOHN.M.

JR.1501582740

Digitally signed by

TAYLOR.JOHN.M.JR.1501582740

Date: 2025.08.12 09:12:33 -04'00'

08/13/2025

Replace ECP Canopy WON: 1872444 NAS Oceana, Dam Neck Annex, Virginia Beach, VA

SMALL PROJECT TEMPLATE - SMALL PROJECT TABLE OF CONTENTS - Page 1

Small Project Table of Contents

Part 1 Proposal Forms and Documents

Part 2 General Requirements

Part 3 Statement of Work / Project Program

Part 4 Minimum Materials, Engineering and Construction Requirements

Part 5 Prescriptive Specifications

Part 6 Attachments

Preface

This Request for Proposal (RFP) consists of six parts.

Part 1 contains typical contractual forms, procedures, bidding instructions, bond information, clauses and wage decisions.

Part 2 contains general contract administrative and execution requirements including, but not limited to safety, design criteria & process, quality control, security, schedule, invoicing, temporary facilities, and design and construction oversight processes.

Part 3 lists the project requirements, specific scope items, and expected quality level above and beyond those outlined in Part 4.

Part 4 contains Performance Specifications and minimum quality requirements.

Part 5, prescriptive specifications, contains necessary edited UFGS. Typically the scheduling, ECMS, Sustainability and safety spec are included here.

Part 6 contains background project information, references, and other project-specific requirements.

Replace ECP Canopy WON: 1872444 NAS Oceana, Dam Neck Annex, SMALL PROJECT TEMPLATE - PART 1 PROPOSAL FORMS AND DOCUMENTS - Page 1

Part 1 Proposal Forms and Documents

B380 Replace ECP Canopy eProjects WO#: 1872444 NAS Oceana – Dam Neck Annex, SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 1

Part 2 General Requirements

PART 2

GENERAL REQUIREMENTS

TABLE OF CONTENTS

• 00 00 00 GENERAL REQUIREMENTS

• 01 11 00 SUMMARY OF WORK

• 01 14 00 WORK RESTRICTIONS

• 01 20 00 PRICE AND PAYMENT PROCEDURES

• 01 30 00 ADMINISTRATIVE REQUIREMENTS

• 01 31 23.13 20 ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT

MANAGEMENT SYSTEM (eCMS)

• 01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

• 01 33 00 CONSTRUCTION SUBMITTAL PROCEDURES

• 01 33 10.05 20 DESIGN SUBMITTAL PROCEDURES

• 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

• 01 45 00.00 20 QUALITY CONTROL

• 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

• 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

• 01 57 19.01 20 SUPPLEMENTAL TEMPORARY ENVIRONMENTAL CONTROLS•

• 01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

• 01 78 00 CLOSEOUT SUBMITTALS

• 01 78 30.02 22 GIS DATA DELIVERABLES

00 00 00 GENERAL REQUIREMENTS

1.1 Definitions

As used throughout the contract, the following terms have the meaning set forth below: Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 2

Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

Contract: ####-26-##### (TBD)

Contractor: The term Contractor refers to both the prime Contractor and all subcontractors, whether in contract with the Prime Contractor or other subcontractors at any tier, including the Designer of Record.

Designer of Record (DOR): Licensed architect/engineer working as subcontractor to or partner with prime Contractor who provides design for this contract.

Quality Control (QC): Contractor's system to control the quality of design, material, equipment and construction.

Quality Assurance (QA) Program: Government's program to evaluate the effectiveness of the Contractor's quality control. The Government's QA Program is not a substitute for the Contractor's QC Program.

Federal Holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

1.2 Accessibility

Provide barrier-free design in accordance with UFC 1-200-01 DoD Building Code.

1.3 Changes

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243-5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract.

1.4 No Waiver by the Government

The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred is not to be construed as a wavier or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

1.5 Equitable Adjustments

a. Whenever the Contractor submits a claim for equitable adjustment under a clause which provides for equitable adjustment of the contract, such claim must include all types of adjustments in the total amounts to which the clause entitles the Contractor, including, but not limited to, adjustment arising out of delays or disruptions.

b. Except as the parties may otherwise expressly agree, the Contractor must be deemed to have waived: (1) any adjustments to which he otherwise might be entitled under the clause where such claim fails to request such adjustments; and (2) any increase in the amount of equitable adjustments additional to those requested in its claim.

c. If required by the Contracting Officer, the Contractor agrees to execute a release, in form and

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 3 substance satisfactory to the Contracting Officer, as part of the supplemental agreement setting forth the aforesaid equitable adjustment. The Contractor further agrees that such release will discharge the Government, including its officers, agents, and employees, from any further claims, including, but not limited to, further claims arising out of delays or disruptions caused by the aforesaid change.

1.6 Warranty

Warrant all materials and work for not less than one year after final acceptance of the work, except as otherwise indicated in this RFP. If required to provide remedial repair of previously installed work due to latent defect or unacceptable work performance, warrant the repaired work for one year after completion and acceptance of the repair. For warranted items, furnish the manufacturer’s original written warranty accompanied by a copy of the supplier's receipt showing place of purchase, telephone number of supplier, address, delivery order number if applicable, and ticket number.

01 11 00 SUMMARY OF WORK

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" classification. Submittals not having a "G" classification are for information only. Submit the following in accordance with Section 01 33 00

SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals Salvage Plan; G

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

Design, engineering and construction of new canopy roof system, drainage piping, minor electrical work and site work at Oceana Naval Air Station Dam Neck Annex at the Naval Special Warfare Development Group (NSWDG) Entry Control Point in Virginia Beach, Virginia.

1.2.2 Location

The work is located at the Naval Air Station Oceana, Dam Neck Annex, SOF entry gate. The exact location will be shown by the Contracting Officer.

1.3 OCCUPANCY OF PREMISES

Entrance control building(s) and vehicle gate(s) will be occupied/ operational during performance of work under this Contract.

Before work starts, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.4 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 4 the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.5 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to the start of excavation, and comply with Installation requirements for locating and marking underground utilities. Contact local utility locating service a minimum of 48 hours prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on contract drawings, within area of work. For work in the DEVGRU compound, contractors are required to confirm with DEVGRU facility staff locations of any unmarked/unknown activity utilities prior to starting work.

1.5.1 Notification Prior to Excavation

Notify the Contracting Officer at least 48 hours prior to starting excavation work.

1.6 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT

Pursuant to Contract Clause FAR 52.245-1 Government Property, the Government will furnish the following materials and equipment for installation by the Contractor:

DESIGNATION NO. DESCRIPTION QUANTITY

N/A As described As described

1.6.1 Delivery Schedule

Notify the Contracting Officer in writing at least 30 calendar days in advance of the date on which the materials and equipment are required. Pick up materials and equipment no later than 30 calendar days after such date.

1.6.2 Delivery Location

The materials and equipment locations are as described in the individual task order.

1.7 GOVERNMENT-INSTALLED WORK

As described.

1.8 NAVY AND MARINE CORPS (NMCI) COORDINATION REQUIREMENTS

1.8.1 NMCI Contractor Access

Allow the NMCI Contractor access to the facility towards the end of construction (finishes 90 percent complete, rough-in 100 percent complete, Inside Plant (ISP)/Outside Plant (OSP) infrastructure in place) to provide equipment in the telecommunications rooms and make final connections. Coordinate efforts with the NMCI Contractor to facilitate joint use of building spaces during the final phases of

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 5 construction.

After the Contracting Officer has facilitated coordination meetings between the two contractors, within one week, incorporate the effort of additional coordination with the NMCI Contractor into the construction schedule to demonstrate a plan for maintaining the contract duration.

1.9 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged remain the property of the Government.

Segregate, itemize, deliver and off-load the salvaged property at the Government designated storage area as directed.

Provide a salvage plan, listing material and equipment to be salvaged, and their storage location.

Maintain property control records for material or equipment designated as salvage. Provide a system for property control in the salvage plan. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

01 14 00 WORK RESTRICTIONS

Government approval is required for submittals with a "G" classification. Submittals not having a "G"

SD-01 Preconstruction Submittals List of Contract Personnel

1.2 SPECIAL SCHEDULING REQUIREMENTS

a. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

b. The entrance control building and vehicle gate will remain in operation during the entire construction period. The Contractor must conduct his operations to cause the least possible interference with normal operations of the activity.

c. Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

d. The contract documents will stipulate any requirement for special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which constitutes a potential interruption to operations.

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 6

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Ensure all Contractor equipment, include delivery vehicles, are clearly identified with their company name.

1.3.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.1.2 Additional Personnel Requirements

1.3.1.2.1 General Construction and Finish Work

General construction and finish work of secure areas, controlled areas, and other areas designated in individual task orders must be performed by U.S. firms using U.S. citizens. General construction includes construction activities such as building sitework, utilities, foundations, structure, and enclosure or shell, including doors, windows and façade work. Finish Work includes construction activities such as insulation, floor, partition, and ceiling systems; cabinet work; conveyor systems; specialties; building furnishings, fixtures, and equipment; and mechanical and electrical services and equipment including those specialized for fire protection, security, communication, control, energy conservation, safety, comfort, convenience, and similar purposes.

1.3.1.2.2 Electronic Security Systems Equipment

Electronic Security Systems equipment such as processing control units, workstations, field panels, sensors, high security locks, card readers, cable installation, and system programming, testing and training must be performed by U.S. citizens who have been subjected to a trustworthiness determination or U.S. companies using U.S. citizens who have been subjected to a trustworthiness determination, as required by the contract documents.

1.3.1.3 Installation Access

Obtain access to Navy installations through participation in the Defense Biometrics Identification System (DBIDS). Requirements for Contractor employee registration, and transition for employees currently under Navy Commercial Access Control System (NCACS), are available at https://www.cnic.navy.mil/om/dbids.html. No fees are associated with obtaining a DBIDS credential.

Participation in the DBIDS is not mandatory, and Contractor personnel may apply for One-Day Passes at the Base Visitor Control Office to access an installation.

1.3.1.3.1 Registration for DBIDS Registration for DBIDS is available at https://www.cnic.navy.mil/om/dbids.html. Procedure includes:

a. Present a letter or official award document (i.e. DD Form 1155 or SF 1442) from the Contracting

Officer, that provides the purpose for access, to the base Visitor Control Center representative.

b. Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

c. Provide completed SECNAV FORM 5512/1 to the base Visitor Control Center representative to obtain a background check. This form is available for download at https://www.cnic.navy.mil/om/dbids.html.

https://www.cnic.navy.mil/om/dbids.html http://www.cnic.navy.mil/om/dbids.html http://www.cnic.navy.mil/om/dbids.html

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 7

d. Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which includes Contractor employee photo, fingerprints, base restriction and several other assessments.

e. Upon successful completion of the enrollment process, the Contractor employee will be issued a DBIDS credential and will be allowed to proceed to worksite.

1.3.1.3.2 DBIDS Eligibility Requirements

Throughout the length of the contract, the Contractor employee must continue to meet background screen standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a contractor employee becomes ineligible.

An adjudication process may be initiated when a background screen failure results in disqualification from participation in the DBIDS, and Contractor employees do not agree with the reason for disqualification.

The Government is the final authority.

1.3.1.3.3 DBIDS Notification Requirements

a. Immediately report instances of lost or stolen badges to the Contracting Officer.

b. Immediately collect DBIDS credentials and notify the Contracting Officer in writing under the following circumstances:

(1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

1.3.1.3.4 One-Day Passes

Personnel applying for One-Day passes at the Base Visitor Control Office are subject to daily mandatory vehicle inspection and will have limited access to the installation. The Government is not responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the DBIDS.

1.3.1.4 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation.

Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.2 Working Hours

Regular working hours will consist of an 8 1/2-hour period, between 7 a.m. and 3:30 p.m. Monday through Friday, excluding Government holidays.

1.3.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. Make application 15 calendar days prior to such work to allow arrangements to be done by the Government to inspect the work in progress, giving the specific dates, hours, location, SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 8 type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lit in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.3.4 Occupied Buildings/ Facilities

The Contractor shall be working in an existing building, and around existing buildings which are occupied.

Do not enter the building without prior approval from the Contracting Officer.

The existing buildings and their contents must be always kept secure. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

Provide dust covers or protective enclosures to protect existing work that remains, and Government material located in the spaces adjacent to the construction area during the construction period.

Relocate movable furniture as required to perform the work, protect the furniture, and replace the furniture in its original location upon completion of the work. Leave attached equipment in place, and protect it against damage, or temporarily disconnect, relocate, protect, and reinstall it at the completion of the work.

1.3.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and

Government holidays. Conform to procedures required in paragraph WORK OUTSIDE REGULAR

HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, and other utility services are considered utility cutovers pursuant to the paragraph WORK OUTSIDE REGULAR HOURS.

d. Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the Contracting Officer giving reasonable advance notice when such operation is required.

e. Connection to Existing Sanitary Sewer Line: Provide positive verification that the existing line conveys sanitary sewer; verify line is not incorrectly connected to a storm drain. Obtain Installation's Sanitary Sewer Connection Permit 2 weeks prior to connection and in accordance with contract documents.

1.4 SECURITY REQUIREMENTS

Contract Clause FAR 52.204-2 Security Requirements and Alternate II and the following apply:

Projects requiring Escort. The Contractor must be responsible for always coordinating escorts with the Building Activity/Tenant. The Contracting Officer and other NAVFAC personnel "will not" be responsible for the coordination of escorts for Contractor personnel.

A formal request for escorts must be submitted to the activity POC (TBD at the PAK/PRECON Meeting) by NLT COB each Wednesday prior to the week the Contractor requires escorts

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 9

Failure of the Contractor to submit escort requests by NLT COB each Wednesday will result in not having escorts for the following week, thus not allowing work during that week! The Contractor will absorb all associated time delays and costs, without additional time extension or compensation, because of not meeting the deadline day for escort requests.

1.4.1 Naval Air Station, Oceana, Virginia Beach, VA

Contractor personnel are required to obtain personnel identification badges. In accordance with Section 01 30 00 ADMINISTRATIVE REQUIREMENTS, paragraph "Subcontractors and Personnel," the Contractor must submit, in triplicate, a list of his subcontractors and the work each is to perform. On this listing must appear the names of the key personnel of the Contractor and subcontractors. A copy of the list of key personnel will be forwarded to the Naval Air Station, Oceana, Security Department by the Contracting Officer. The key personnel are responsible for identifying other Contractor and subcontractor personnel for the purpose of obtaining identification badges. Contractors working in restricted work areas are also required to obtain special identification badges for personnel requiring access to the restricted work areas.

Immediately after award, the Contractor must submit a letter to the Contracting Officer with the following information for each employee: Company name, employee's name, Social Security number, height, and weight. Also, indicate the names of persons authorized to vouch for additional employees requiring badges.

All security requirements apply to all subcontractors and suppliers associated with this contract. Comply with the following:

a. Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the Contracting Officer.

b. Do not disclose or cause to be disseminated any information concerning the operations of the activity’s security or interrupt the continuity of its operations.

c. Do not disclose any information to any person not entitled to receive it. Failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C, Sections 793 and 798.

d. Direct to the Contracting Officer and or Installation Security Officer for resolution all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

e. Coordinate photography requirements with the Contracting Officer. Some areas restrict or prohibit photographing Government property. Personal photographic equipment of any kind, including but not limited to cameras (Still & Video), film, and cellular telephones are prohibited.

f. Special security requirements apply to this contract. All Contractor personnel associated with this contract must obtain site access authorization to the NSWDG Entry Control Point from the Activity’s Security Officer to perform work on this project. Contractor personnel must submit their full name, social security number and confirmation of US citizenship to Activity POC. Non-US citizens will not be granted access to the Entry Control Point. Strict adherence to the rules and regulations, as set forth by the Activity’s Security Officer, must be always complied with.

g. Responsibility for Escorts: The Contractor must be responsible for coordinating escorts with the Building Activity/ SSO at all times. The Contracting Officer and other NAVFAC personnel “will not” be responsible for the coordination of escorts for Contractor personnel.

All Contractor employees/subs will always require escorts for all movements within and around the Entry Control Point.

A formal request for escorts must be submitted to the Activity POC (TBD at the PAK/PRECON Meeting) by NLT COB each Wednesday prior to the week the Contractor requires escorts. Failure of the Contractor to submit escort requests by NTL COB each Wednesday will result in not having escorts for the following week, SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 10 thus not allowing work during that week! The Contractor will absorb all associated time delays and costs, without additional time extension or compensation, because of not meeting the deadline day for escort requests!

Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject to the Contractor to immediate termination for default and withdrawal of the Government’s acceptance and approval of employment of the individuals involved.

1.4.2 Fleet Training Center Atlantic (FTCLANT), Dam Neck, Virginia Beach, VA

a. Required Company Information. Furnish the FTCLANT Base Security Officer (Code 14) with the following information on company letterhead:

(1) Contract number and duration of contract.

(2) List of make, model, and license number of company vehicles requiring decals.

(3) Copy of insurance policy covering company vehicles, indicating the Virginia State minimum insurance requirements have been met.

(4) List of employees who will require ID cards with normal work hours.

(5) Name and sample signature of the representative responsible for obtaining and returning ID cards.

The preceding information must be received by the Commanding Officer, Fleet Training Center Atlantic, Dam Neck, Virginia Beach, VA 23461-5000, Attn: Base Security Officer (Code N31, Bldg.

543); or brought to the Base Security Office located in Building 448, prior to the first day of work.

b. Required Information on Privately Owned Vehicles. Advise company employees who desire to use their privately owned vehicles to personally bring the vehicle, vehicle registration, copy of vehicle insurance policy, valid State inspection documentation, and driver's license to the pass and decal office located at the main gate.

c. Current Information. Contractors are responsible for keeping the vehicle and employee lists current, and for securing and returning identification cards belonging to terminated employees to the command security manager's office.

d. Valid ID Cards. Contractor ID cards must be valid for each entry aboard FTCLANT from 6 a.m. to 6 p.m., Monday through Friday only, unless prior arrangements have been made with the Resident Officer in Charge of Construction, Naval Air Station Oceana, and the Base Police Officer, FTCLANT, has been notified.

e. Providing Information to Subcontractors. Prime Contractors are responsible for ensuring that subcontractors receive security information. Failure to comply with specified requirements shall result in prime Contractors and subcontractors being denied access to construction sites.

Not Used

01 20 00 PRICE AND PAYMENT PROCEDURES

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 11

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP 1110-1-8 (2021) Engineering and Design Construction Equipment

Ownership and Operating Expense Schedule

1.2 SUBMITTALS

Government approval is required for submittals with a "G" classification. Submittals not having a "G"

SD-01 Preconstruction Submittals: Schedule of Prices; G

1.3 SCHEDULE OF PRICES

1.3.1 Data Required

Within 15 calendar days of Contract Award, prepare and deliver to the Contracting Officer a Schedule of Prices (Construction Contract) as directed by the Contracting Officer. Schedule of Prices must have cost summarized and totals provided for each construction category. Provide a detailed breakdown of the Contract price, giving quantities for each of the various kinds of work, unit prices and extended prices.

Contractor overhead and profit including salaries for field office personnel, if applicable, must be proportionately spread over all pay items and not included as individual pay items.

1.3.2 Payment Schedule Instructions

Payments will not be made until the Schedule of Prices has been submitted to and accepted by the Contracting Officer. For design phase progress payment(s), the Schedule of Prices or Earned Value Report from the Cost Loaded CPM must include detailed design activities and general (summarized) approach for the construction phase(s) of the project. The Schedule of Prices or Earned Value Report must be fully developed with detailed construction line items as design progresses. The complete design and construction Schedule of Prices or Earned Value Report must be submitted and accepted prior to starting construction work.

For Fast-Tracked or Critical Path Submittals of construction projects, the Schedule of Prices must include detailed design and construction line items for each fast-tracked/ critical path phase(s), submitted to and accepted by the Contracting Officer during the Post Award Kickoff Meetings and confirmed prior to starting construction work in that phase. Additionally, the Schedule of Price must be separated as follows:

a. Primary Facilities Cost Breakdown:

Defined as work on the primary facilities out to the 5-foot line.

Work out to the 5-foot line includes construction encompassed within a theoretical line 5-foot from the face of exterior walls and includes attendant construction, such as pad mounted HVAC cooling equipment, cooling towers, and transformers placed beyond the 5-foot line.

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 12

b. Supporting Facilities Cost Breakdown:

Defined as site work, including incidental work, outside the 5-foot line.

1.4 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause DFARS 252.236-7000 Modification Proposals-Price Breakdown, and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, base equipment use rates upon the applicable provisions of the EP 1110- 1-8.

1.5 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.5.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract Clause FAR 52.232-27 Prompt Payment for Construction Contracts and FAR 52.232-5 Payments Under Fixed-Price Construction Contracts. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies. The requests for payment shall include the documents listed below.

a. The Contractor's invoice, on NAVFAC Form 7300/30 furnished by the Government, showing in summary form, the basis for arriving at the amount of the invoice. Form 7300/30 must include certification by Quality Control (QC) Manager as required by the Contract.

b. The Estimate for Voucher/ Contract Performance Statement on NAVFAC Form 4330/54 furnished by the Government. Use NAVFAC Form 4330, unless otherwise directed by the Contracting Officer, on NAVFAC Contracts when a Monthly Estimate for Voucher is required. Earned Value Report from the cost-loaded NAS.

c. Contractor's Monthly Estimate for Voucher and Contractors Certification (NAVFAC Form 4330) with

Subcontractor and supplier payment certification. Other documents, including but not limited to, that need to be received prior to processing payment include the following submittals as required. These items are still required monthly even when a pay voucher is not submitted.

d. Monthly Work-hour report.

e. Updated Construction Progress Schedule and tabular reports required by the contract.

f. Contractor Safety Self Evaluation Checklist.

g. Updated submittal register.

h. Solid Waste Disposal Report.

i. Certified payrolls.

j. Updated testing logs.

k. Other supporting documents as requested.

1.5.2 Submission of Invoices

If DFARS Clause 252.232-7006 Wide Area Workflow Payment Instructions is included in the Contract, provide the documents listed in above paragraph CONTENT OF INVOICE in their entirety as attachments

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 13 in Wide Area Workflow (WAWF) for each invoice submitted. The maximum size of each WAWF attachment is two megabytes, but there are no limits on the number of attachments. If a document cannot be attached in WAWF due to system or size restriction, provide it as instructed by the Contracting Officer.

Monthly invoices and supporting forms for work performed through the anniversary award date of the Contract must be submitted to the Contracting Officer within 5 calendar days of the date of invoice. For example, if Contract award date is the 7th of the month, the date of each monthly invoice must be the 7th, and the invoice must be submitted by the 12th of the month.

1.5.3 Final Invoice

a. A final invoice must be accompanied by the certification required by DFARS 252.247.7023

Transportation of Supplies by Sea, and the Contractor's Final Release. If the Contractor is incorporated, the Final Release must contain the corporate seal. An officer of the corporation must sign, and the corporate secretary must certify the Final Release.

b. For final invoices being submitted via WAWF, the original Contractor's Final Release Form and required certification of Transportation of Supplies by Sea must be provided directly to the respective Contracting Officer prior to submission of the final invoice. Once receipt of the original Final Release Form and required certification of Transportation of Supplies by Sea has been confirmed by the Contracting Officer, the Contractor must then submit final invoice and attach a copy of the Final Release Form and required certification of Transportation of Supplies by Sea in

WAWF.

c. Final invoices not accompanied by the Contractor's Final Release and required certification of

Transportation of Supplies by Sea will be considered incomplete and will be returned to the Contractor.

1.6 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.6.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this Contract will, at the discretion of the Contracting Officer, be subject to reductions and suspensions permitted under the FAR and agency regulations including the following in accordance with FAR 32.103 Progress Payments Under Construction Contracts:

a. Reasonable deductions due to defects in material or workmanship.

b. Claims which the Government may have against the Contractor under or in connection with this

Contract.

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

d. Failure to maintain accurate "as built" or record drawings in accordance with FAR 52.236.21.

1.6.2 Payment for Onsite and Offsite Materials

Progress payments may be made to the Contractor for materials delivered on the site, for materials stored off construction sites, or materials that are in transit to the construction sites under the following conditions:

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 14

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment must be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site. Examples of materials acceptable for payment consideration include, but are not limited to, structural steel, non-magnetic steel, non-magnetic aggregate, equipment, machinery, large pipe and fittings, precast/prestressed concrete products, plastic lumber (e.g., fender piles/curbs), and high-voltage electrical cable. Materials not acceptable for payment include consumable materials such as nails, fasteners, conduits, gypsum board, glass, insulation, and wall coverings.

c. Materials to be considered for progress payment prior to installation must be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with Schedule of Prices requirement of this Contract. Requests for progress payment consideration for such items must be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 Payments Under Fixed-Price Construction Contracts have been met.

d. Materials are adequately insured and protected from theft and exposure.

e. Provide a written consent from the surety company with each payment request for offsite materials.

f. Materials to be considered for progress payments prior to installation must be stored either in Hawaii, Guam, Puerto Rico, or the Continental United States. Other locations are subject to written approval by the Contracting Officer.

g. Materials in transit to the job site or storage site are not acceptable for payment.

01 30 00 ADMINISTRATIVE REQUIREMENTS

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety - Safety and Health Requirements Manual

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 15

Government approval is required for submittals with a "G" classification. Submittals not having a "G"

SD-01 Preconstruction Submittals: Design Submittal Packaging

1.3 MINIMUM INSURANCE REQUIREMENTS

Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by State law.

1.4 SUPERVISION

1.4.1 Superintendent Qualifications

Unless otherwise specified in the individual task order, provide project superintendent with a minimum of 10 years’ experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

For projects where the superintendent is permitted to also serve as the Quality Control (QC) Manager as established in Section 01 45 00.00 20 QUALITY CONTROL, the superintendent must have qualifications in accordance with that section.

1.4.2 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the jobsite always during the performance of Contract work. In addition, if a Quality Control (QC) representative is required on the Contract, then that individual must also have fluent English communication skills.

1.4.3 Duties

The project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must always be on-site during the performance of this contract until the work is completed and accepted.

1.4.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion.

Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.5 PRECONSTRUCTION MEETING

Immediately after the award upon completion of design and design acceptance by the government, prior to commencing any work at the site, coordinate with the Contracting Officer a time and place to meet for the preconstruction meeting. The meeting must take place within 35 calendar days after the award of the

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 16 contract, but prior to commencement of any work at the site. The purpose of this meeting is to discuss and develop a mutual understanding of the administrative requirements of the Contract including but not limited to: daily reporting, invoicing, value engineering, safety, base-access, outage requests, hot work permits, schedule requirements, quality control, schedule of prices or earned value report, shop drawings, submittals, cybersecurity, prosecution of the work, government acceptance, final inspections and contract close-out. Contractors must present and discuss their basic approach to scheduling the construction work and any required phasing.

1.5.1 Attendees

Contractor attendees must include the Project Manager, Superintendent, Site Safety and Health Officer (SSHO), Quality Control Manager and major subcontractors.

1.6 POST AWARD KICKOFF (PAK) MEETING

Immediately after the award, coordinate with the Contracting Officer a time and place for the PAK Meeting. The PAK meeting must be held within 14 calendar days after contract award and prior to commencing work. If mutually agreed upon by the Contractor and the Government, the PAK Meeting may be held concurrently with the Design Presentation/Design Development Meeting or Concept Design Workshop (CDW) whichever is required.

1.6.1 PAK Meeting Outcomes

a. Integrate the Contractor and all client representatives into the project team.

b. Achieve consensus from the project team on any issues and concerns with the Contractor's technical proposal and the User's functional requirements. Confirm the design is within the project budget.

c. Review the administrative requirements of the contract that are critical during the design phase.

d. Establish clear lines of communication and points of contact for Government and Contractor team members.

e. Obtain an acceptable conceptual design including floor and site plans, signed by the client, Contractor and other key team members.

f. Review the project design schedule and design package requirement, design submittal packaging, and preliminary construction schedule in accordance with Section 01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES. Discuss design milestones and events that will be included in the Quality Control Communication Plan.

g. Establish clear expectations and schedules for facility turnover, providing DD Form 1354 asset management records, eOMSI submittals, Guiding Principal Validation, Third Party Certification (if applicable), and training of Government maintenance personnel.

h. Establish procedure for design packages reviews, Contractor's resolution to comments, and

Government's role in review of packages.

1.6.2 PAK Meeting Contractor Attendees

The following Contractor personnel must attend the PAK meeting; Project Manager, Project Scheduler, Lead Designer-of-Record (DOR), Design Staff responsible for each architectural/engineering discipline when facility design is discussed, Superintendent, QC Manager, and the DQC Manager and the Commissioning Authority (CA). Optional attendees include Principal, Assistant Project Manager, major subcontractors and specialized supplemental QC personnel.

SMALL PROJECT TEMPLATE - PART 2 GENERAL REQUIREMENTS - Page 17

1.7 DESIGN PRESENTATION/DEVELOPMENT (DP/D)

The Contractor must lead discussions to develop an understanding of the facility design that the accepted technical proposal represents with the Government users and maintainers of the facility. Develop site plans, floor plans, exterior finish materials, and building elevations to conduct working sessions with the Government meeting attendees. The purpose of the DP/D Meeting is to confirm the appropriateness of the facility design and develop acceptable alternatives if changes are needed. The Contractor must anticipate that Government Facility Users represented at the DP/D Meeting will provide additional functional information. Incorporate functional design changes into the facility design as required to meet the needs of the Users. At the end of the DP/D Meeting the Contractor must provide either assurance that the updated design can be built within the budget or identify potential cost modification items and establish a follow-on DP/D Meeting to finalize a design that will include trade-offs to bring the project within the budget. The following Contractor key personnel must attend the Design Presentation: Project Manager, Project Scheduler, Cost Estimator, Lead Designer of Record, Design Staff responsible for each architectural/engineering discipline when facility design is discussed, Major Subcontractors, and DQC.

Demonstrate ability to achieve identified Guiding Principal sustainability goals and Third-Party Certification sustainability goals, if applicable.

1.8 FACILITY TURNOVER PLANNING MEETINGS (Red Zone Meetings)

Meet with the Government to identify strategies to ensure the project is carried to expeditious closure and turnover to the Client. Start planning the turnover process at the Pre-Construction Conference meeting with a discussion of the Red Zone process and convene at regularly scheduled NRZ Meetings beginning at approximately 75 percent of project completion.

Include the following in the facility Turnover effort:

1.8.1 Red Zone Checklist

a. Contracting Officer's Technical Representative (COTR) will provide the Contractor a copy of the Red

Zone Checklist template.

b. Prior to 75 percent completion, modify the Red Zone Checklist template by adding or deleting critical activities applicable to the project and assign planned completion dates for each activity. Submit the modified Red Zone Checklist to the Contracting Officer. The Contracting Officer may request additional activities be added to the Red Zone Checklist at any time as necessary.

1.8.2 Meetings

a. Conduct regular Red Zone Meetings beginning at approximately 75 percent project completion, or three to six months prior to Beneficial Occupancy Date (BOD), whichever comes first.

b. The Contracting Officer will establish the frequency of the meetings, which is expected to increase as the project completion draws nearer. At the beginning, Red Zone meetings may be every two weeks then increase to weekly towards the final month of the project.

c. Using the Red Zone Checklist as a Plan of Action and Milestones (POAM) and basis for discussion, review upcoming critical activities and strategies to ensure work is completed on time.

d. During the Red Zone Meetings discuss with the COTR any upcoming activities that…