Attachment A Statement of Work

General Project Information:

The Project is currently advancing into the Construction Document (CD) phase. A 75% CD-level document set has been completed for architectural modifications and the architectural documentation of building systems, including mechanical, electrical, plumbing, and fire-life-safety (MEPF) systems within the identified areas of work.

The 75% CD documents are intended to establish overall design intent, system approaches, and general layout; however, they may not fully define all details required for construction. The CM/GC is expected to assist in refining the documents to a constructible level.

The City has made available the following documents to proposers:

• Architectural Drawings (75%) - Exhibit A

• MEP Drawings (75%) - Exhibit B

• Seismic Study (2015) - Exhibit C

Based on the current status of design and available information, the City is seeking to engage a Construction Manager/General Contractor (CM/GC) at this stage to:

• Provide real-time cost feedback on the evolving design

• Assist the City and design team in final scope definition and alignment with the project budget

• Support value engineering and constructability review

• Participate in final decision-making prior to completion of Construction Documents

The CM/GC’s involvement during this phase is critical to ensuring the Project remains within budget and can be delivered efficiently within the constraints of an occupied facility.

The existing HVAC system is aging and experiencing operational challenges; full or substantial system replacement is anticipated, though final system type and configuration will be determined during the CD phase.

Proposers should anticipate unknown conditions typical of existing facilities of this age. The CM/GC will be expected to assist in identifying, validating, and mitigating these conditions during preconstruction.

Project Locations/Information:

• Address: 225 5th Street, Springfield, OR 97477

• Areas of work: North Quad, Southwest Quad (CoS Library), and the South East Quad

■ Built in 1972

■ Remodeled in 1981

• Total Occupied Area (in project scope): 33,750 SF (approximate)

○ Occupancy:

■ Type B (Business)

■ Type A3 (Assembly)

Project Team

• Client: City of Springfield

○ Project Contact: Jeff Paschall (Director of Development and Public Works) and Michael

Espinoza (Building & Facilities Supervisor)

• Architect: Rowell Brokaw Architects

○ Britni Jessup (Principal, Interiors Director, Architect of Record)

○ Kara Strickland (Interior Designer)

○ Serena Lim (Architect)

• Structural Engineer: Overstake Structural Solutions

○ Brian Overstake, Principal Engineer

• Mechanical, Electrical and Plumbing Engineer: Systems West Engineering

○ Charlie White, Project Manager

Phase 1: Preconstruction Services

Required Preconstruction Deliverables

As part of preconstruction services, the CM/GC shall provide the following deliverables, at a minimum:

• Detailed cost estimates at identified design milestones, including assumptions and exclusions

• A project schedule reflecting phasing, occupied conditions, permitting, and long-lead procurement

• A construction phasing and logistics narrative addressing public access, staff operations, and safety

• Identification of project risks and proposed mitigation strategies

• GMP proposal documentation, including schedule of values, allowances, contingency, and supporting assumptions

• Provide initial cost validation of 75% CD documents (Exhibits A and B) and reconciliation with project budget, and continuous validation thereafter from 75% to final construction plans.

• Support final design decisions prior to Construction Documents completion.

• Evaluate optional scope elements, including elevator modernization, and provide cost/benefit analysis.

All deliverables shall be submitted in a format acceptable to the City and coordinated with the design team.

A. Cost Estimating & Budget Management

• Provide a detailed cost estimates based on 75% construction documents and specifications.

• Maintain a trend log tracking cost variances as design evolves.

• Identify long-lead items (e.g., HVAC units, switch gear, specialty lighting, conveying equipment, and/or millwork) immediately and propose early procurement strategies to protect the schedule.

B. Constructability & Value Engineering (VE)

• Review drawings for conflicts, errors or omissions prior to bidding.

• Propose VE options that maintain design intent but reduce cost or lead time.

• Validate existing field conditions (e.g., existing MEP infrastructure, floor leveling requirements) to minimize change orders.

C. Scheduling & Logistics

• Develop a Master Project Schedule including phasing and working in an occupied environment, permitting, procurement, construction, and closeout.

• Create a Site Logistics Plan detailing:

○ Debris removal process, pathways and dumpster location.

○ Material delivery routing, scheduling, storing and staging.

○ Worker parking.

○ Protection of common building areas (lobbies, corridors).

D. GMP Development

• Competitively bid all subcontractor trade packages (Solicit a minimum of two bids per trade package when practicable and document outreach efforts).

• Prepare the Guaranteed Maximum Price (GMP) proposal, including a detailed schedule of values, assumptions, clarifications, and the CM/GC contingency.

E. Elevator Modernization (Optional Scope Evaluation)

City Hall has three existing elevators, two passenger elevators and one freight elevator, original to the building. One passenger elevator underwent partial upgrade in 2022. Other than minor upgrades and repairs, the other elevators have not been significantly modernized.

The City wishes to incorporate elevator replacement or upgrade as part of the Project as a contingency task not currently included in the 75% design documents. As part of the Preconstruction Services, the CM/GC will be expected to:

• Evaluate the existing elevator systems and associated infrastructure

• Provide cost estimates and feasibility analysis for potential modernization

• Coordinate with the design team to assess integration with the broader building systems upgrades

• Identify phasing, access, and operational impacts associated with elevator improvements in an occupied facility

Based on this evaluation and overall project budget alignment, the City at its discretion may elect to incorporate elevator modernization into the Project scope as either:

• Part of the negotiated GMP, or

• As a contingency task that can be elected by the City at cost to be negotiated following the

GMP amendment.

Phase 2: Construction Services

Execution of the work following Owner acceptance of the GMP.

A. Project Management & Supervision

• Provide an on-site Superintendent to oversee daily operations, safety, and quality control.

• Manage all subcontractors and vendors.

• Conduct weekly Owner/Architect/Contractor (OAC) meetings and produce minutes.

• Manage the Submittal and RFI (Request for Information) process.

B. Construction Execution Overview

Includes, but is not limited to:

• Demolition: Safe removal of existing partitions, ceiling grids, existing windows, finishes, casework and other items as detailed in Drawings.

• Architectural Modifications: Construction of partitions, openings, and architectural components (including acoustic components) and other items as shown in Drawings.

• Deferred Maintenance: Replacement of existing windows and other items as shown in Drawings.

• MEP: Modification and replacement of existing HVAC ductwork, systems, and units, plumbing fixtures, sprinkler heads, and electrical and low voltage distribution as required for proposed design and as detailed in MEP Schematic Outline, as detailed in the construction documents and available design materials.

• Finishes: Installation of flooring, painting, architectural millwork, glazing systems, acoustical components, and ceiling systems as detailed in Drawings.

• Low Voltage: Coordination with Owner’s IT/AV and Security vendors for equipment needs and cabling pathways.

C. Building Coordination

• Coordinate all disruptive work or proposed shutdowns with Owner in advance.

• Schedule and supervise all crane lifts or major deliveries.

D. Closeout & Commissioning

• Coordinate testing and balancing (TAB) of mechanical systems.

• Manage final inspections and obtain the Certificate of Occupancy (CoO) as required.

• Provide O&M (Operations & Maintenance) manuals, warranties, and as-built drawings.

• Coordinate final cleaning and "punch list" completion prior to Owner furniture installation.