Attachment A - Exhibit D - CM-GC_Cost_Matrix_City_of_Springfield~1.pdf
PDF 72 KB Posted
- Solicitation number
- S-KS0060-00018127
- Issued by
- Lane County, Oregon
About this file
This is a Cost Responsibility Matrix for Construction Manager/General Contractor (CM/GC) services issued by the City of Springfield, Oregon for the City Hall Deferred Maintenance and Quad Redesign Project located at 225 5th Street, Springfield, Oregon. The matrix establishes the cost allocation framework for a CM/GC contract that includes both preconstruction and construction phases. The document outlines sixty distinct cost line items and designates which party—the CM/GC or the City of Springfield—bears financial responsibility for each category. Preconstruction services covered include project staffing, cost estimating, scheduling, constructability reviews, bid-package development, Building Information Modeling (BIM) coordination, and related meetings and communications. Construction phase costs encompass project-specific on-site staff, temporary facilities, overhead, fees, insurance, bonds, equipment, utilities, and permits.
The matrix allows the CM/GC to charge preconstruction services, general conditions, and direct costs of work at rates to be negotiated, with the CM/GC Fee calculated as a percentage and general conditions assessed monthly. Certain costs designated "No Markup" are reimbursable at actual cost without additional CM/GC fees, including parking permits, trade permits, performance and payment bonds, and subcontractor bonds. The City of Springfield assumes responsibility for certain utility consumption, building permits, and plan-review fees. The matrix notes that costs may not be charged to multiple categories and that any deviations from this allocation structure require written City approval. Project-specific amendments to the contract may add, delete, or reclassify items, with the executed CM/GC contract and any Early Work or Guaranteed Maximum Price (GMP) amendments controlling in cases of conflict.
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Text version
Attachment A - Exhibit D - CM/GC Cost Responsibility Matrix City of Springfield, Oregon | Project: City Hall Quad Redesign | Page 1
CM/GC Fee ________ % Preconstruction Fee $ __________ lump sum General Conditions $ __________ per month / ______ months
No. Cost Item CM/GC Fee Preconstruction Fee General Conditions Direct Cost of Work City of Springfield
Preconstruction Services
1 Project executive, project manager, preconstruction manager, estimator, scheduler, and other staff providing Project-specific preconstruction services X
2 Cost estimating, cost modeling, reconciliation, and value engineering X
3 Preconstruction scheduling, phasing, site logistics, and continuity-of-operations planning X
4 Constructability reviews and design-document coordination X
5 Bid-package development, subcontractor procurement planning, and COBID outreach X
6 BIM/VDC coordination and clash-detection services included in the agreed preconstruction scope X
7 Preconstruction meetings, reporting, presentations, and document management X
8 Travel, communications, software, printing, and other incidental expenses associated with preconstruction services X
Construction Staff - Project-Specific Time
On-site Project-specific staff approved by the City, including project manager, superintendent, project/field engineers, coordinator, scheduler, cost estimator, safety, quality control, administrator, and Project accountant
X
10 Transportation, parking, corporate vehicles, and vehicle operation or maintenance for staff included above X
11 Communication devices, computers, tablets, Project-specific software, professional development, commuting, and miscellaneous costs associated with staff X
12 Standard compensation bonuses X
13 Home, branch, or regional office administrative and support staff, including corporate oversight, accounting, safety, quality control, IT, legal, payroll, and benefits administration X
Temporary Facilities
14 Office or trailer rental, furnishings, and cleaning X
15 Copy, fax, printer, and office supplies used during construction X
16 PPE, safety equipment, fire extinguishers, and first-aid supplies X
17 Fire watch X
18 Temporary toilets and hand-washing facilities X
19 Drinking water, ice, and cups X
20 Temporary stairs and scaffolding X
21 Temporary enclosures and weather protection X
22 Temporary building heating X
23 Project signs and bulletin boards X
24 Temporary fencing X
25 Covered walkways and temporary pedestrian protection X
26 Barricades and temporary traffic-control devices incorporated into or directly supporting the Work X
Overhead, Fee, Insurance, and Bonds
27 CM/GC profit and home-office overhead X
28 Builder's risk insurance X - No Markup
29 Commercial general liability insurance X
30 Excess or umbrella liability coverage X
Exhibit 2 - CM/GC Cost Responsibility Matrix City of Springfield, Oregon | Project: City Hall Quad Redesign | Page 2
No. Cost Item CM/GC Fee Preconstruction Fee General Conditions Direct Cost of Work City of Springfield
Overhead, Fee, Insurance, and Bonds
31 Performance and payment bonds X - No Markup
32 Subcontractor bonds or subcontractor default insurance X - No Markup
On-Site Equipment and Utilities
33 Job-site utility setup X
34 Job-site utility consumption when furnished or billed by the City X
35 Document-management programs used during construction X
36 Safety or ceremonial lunches and similar employee events X
37 Construction progress photographs and routine video documentation X
38 Off-site storage X
39 Housekeeping and final cleaning X
40 Trash removal and recycling X
41 Dust control and street cleaning X
42 Snow and ice removal X
43 Dewatering equipment and operation X
44 Temporary roads, access, and stabilization required for construction X
45 Job-site radios and communication equipment X
46 On-site storage containers X
47 Lifts rented or owned by the CM/GC for general Project use X
48 Lift operators for general Project use X
49 Fuel, repairs, and maintenance for lifts used for general Project purposes X
50 Small tools purchases X
51 Small-equipment rental for general Project use X
52 Crane and hoisting directly attributable to installed Work X
53 Temporary elevator rental X
54 Temporary elevator operator X
Reproduction and Printing
55 Reproduction and printing during construction X
Permits and Special Fees
56 Parking required for craft labor when parking is not provided by the City X - No Markup
57 City of Springfield PIP or similar City-issued permit fees, if applicable X
58 City of Springfield building permit and plan-review fees, if applicable X
59 Trade or craft permits and fees charged by third parties X - No Markup
60 Construction surveying and layout X
Matrix Notes
• An X identifies the category in which the cost is included. X - No Markup means the cost may be reimbursed at actual cost without CM/GC Fee or other markup.
• Costs may not be charged to more than one category. The CM/GC must obtain written City approval before charging an item differently from this Matrix.
• Project-specific amendments may add, delete, or reclassify items. The executed CM/GC Contract and applicable Early Work or GMP Amendment control if there is a conflict.
Source: Adapted for the City of Springfield from the CM-GC Matrix Example provided with the RFP drafting materials.
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