Attachment A - Statement of Work.docx

DRAFT

Flight Program Operations (AJF) - Aircraft Parts, Contractor Logistics Support

Statement of Work

Table of Contents

1.0 INTRODUCTION:

Flight Program Operations (AJF) is responsible for all aspects of the Federal Aviation Administration (FAA) Flight Program to include Aviation Safety Training, Flight Inspection, Research, Development, Test & Evaluation (RDT&E) Support and Critical Event Response/Transportation. AJF requires a contract to outright purchase and/or unit exchange aircraft parts for its fleet of aircraft to expedite and streamline the process for ordering parts as opposed to individual credit card purchases which can sometimes lead to longer lead times and increased costs.

In accordance with (IAW) Title 14 of the Code of Federal Regulations (14 CFR) 135.426(3)(c), AJF requires that each contractor provides aircraft parts IAW Flight Program Operations FAA accepted- General Maintenance Manual (GMM) and FAA-approved Continuous Airworthiness Maintenance Program (CAMP).

2.0 SCOPE:

The scope of this requirement requires the Contractor to provide aircraft parts to the applicable fleet outlined in this contract and IAW the stated timelines. The parts provided will be in a condition of outright ‘new’ or as a unit exchange in ‘overhauled’ or ‘repaired’ condition depending on the nature of the request. The items to be furnished hereunder must be overhauled, upgraded, repaired, tested, inspected, and accepted in accordance with the terms and conditions specified in this statement of work (SOW).

3.0 OBJECTIVES:

3.1 FLEETS

· Cessna Citation Sovereign 680 Plus

· King Air 300

· King Air 360

· Challenger 601

· Challenger 604

· Challenger 605

· Beechcraft C90 GTI

· Bombardier Global Express BD-700

3.2 TIMELINES

The timeline(s) for purchases will be complied with as follows: For Aircraft on the Ground (AOG) its Next day first AM, Priority 1 (P1) twenty-four (24) hours, Priority 2 (P2) Forty-eight (48) hours and Priority 5 (P5) routine no later than thirty (30) days.

AIRCRAFT PARTS

CONTRACTOR LOGISTICS SUPPORT

STATEMENT OF WORK

Flight Program Operations | Aircraft Parts

4.0 REQUIREMENTS:

4.1 PART ORDERING

The Contractor must establish and maintain a Parts Management Program (PMP) IAW Flight Program Operations FAA accepted-GMM and CAMP. The PMP must be documented IAW Data Item Description (DID) and deliverer IAW Contract Data Requirement List (CDRL) (Reference Attachment X) at time of proposal and annually.

This program must ensure that the use of parts meets contractual requirements, reduces proliferation of parts within and across FAA systems and equipment through standardization, enhances reliability and supportability to meet material readiness objectives, and reduces total life-cycle costs. The Contractor must describe how the parts management process is validated, how process improvements are incorporated, and how process variation is controlled.

The procedures, planning, and all other documentation and data that define the PMP and the parts selected for use shall be made available to the FAA for its review. The FAA may perform any necessary inspections, verifications, and evaluations to ascertain conformance to requirements and adequacy of the implementing procedures.

4.2 PART CONDITION

4.2.1 New

A part offered as “new” must have zero hours and zero cycles in service since time of manufacture, and the internal components must have zero hours and zero cycles in service since time of manufacture.

4.2.2 Unit Exchange

A unit exchange is where a serviceable part is received and installed. The unserviceable part is returned for a credit on the serviceable aircraft part. If a new or repairable part is not readily available, the exchanged unit must comply with the information provided as follows:

A part offered as a “Unit Exchange” must:

· be restored by an FAA approved 14 CFR Part 145 Repair Station IAW the Original Equipment Manufacturer (OEM) manual requirements.

· Be restored based on the year/month of the part and have zero time and zero cycles in service since time of restoration.

4.2.3 Repair

A repaired part is one which has been restored to ready for issue condition (by replacing or repairing those components found to be defective, broken, damaged or inoperative during the initial evaluation and troubleshooting phase) and tested IAW the accepted FAA’s GMM.

A part offered as a “Repair” must:

· be restored by an FAA approved 14 CFR Part 145 Repair Station IAW the OEM manual requirements.

· Be restored based on the year/month of the part and have zero time and zero cycles in service since time of restoration.

4.2.4 Overhaul

An overhauled part is one which has been disassembled, cleaned, inspected, repaired as necessary (by replacing or repairing all components which have been found to exceed limits established by the repair/overhaul manual) reassembled and tested IAW the SOW and returned to a ready for issue condition.

A part offered as an “Overhaul” must:

· be restored by an FAA approved 14 CFR Part 145 Repair Station IAW the OEM manual requirements.

· Be restored based on the year/month of the part and have zero time and zero cycles in service since time of restoration.

4.2.5 Serviceable

A serviceable part is one that conforms to flight safety fulfilling the standard operational requirements which satisfy the indicated specifications and tested IAW the SOW and returned to a ready for issue condition.

A part offered as a “Serviceable” must:

· be restored by an FAA approved 14 CFR Part 145 Repair Station IAW the OEM manual requirements.

· Be restored based on the year/month part is repaired and have zero time and zero cycles in service since time of restoration.

4.3 PART DOCUMENTATION

The Contractor must establish and maintain part documentation for parts, components and materials to show traceability to the Production Approval Holder (PAH), their authorized supplier, or approved repair station. This documentation must be in the form and content described below to ensure airworthiness of the item, and that it is an approved part. Such controls must, at a minimum, assure that the parts and material purchased, are IAW with the SOW.

1) Repaired/Overhauled/Unit Exchange parts or components received must have one of the following:

· A properly executed FAA Form 337, Major Repair or Alteration.

· Certificated repair station's approval for return-to-service tag, FAA Form 8130-3, (signed by an authorized individual identifying the part) accompanied with a document identifying the part/component and a description of work performed.

· Non-Parts Manufacturer Approval (PMA) or non-Technical Standard Order Authorization (TSOA) parts/components will have document(s) identifying the item and a description of work performed.

· Documentation from approved European Aviation Safety Agency (EASA) Form 1 (Note: Items repaired and documented on EASA Form 1 must be completed by a FAA certificated foreign repair station).

2) New parts, components, or material acquired must have one of the following:

· A shipping invoice from the PAH that identifies the part.

· Proper identification marking as required (PMA part per 45.15, TSOA part per 21.607).

· A properly executed Maintenance Release or Serviceable Tag for items the Production Approval Holder rebuilds to “0” time condition.

· Packing or invoice sheet from manufacturer that identifies the part as being “new.”

· Interior materials, fabrics, paneling, cushions, etcetera must have flammability certification from an acceptable test facility.

· Any new part, component, or material received that has been superseded or changed to a new part number must have documentation authorizing the change and verification of the interchangeability.

4.4 STORAGE

The Contractor must provide a properly enclosed environment for both material items awaiting repair and assets which have been repaired as well as ensure the items are not damaged. The Contractor must safeguard that storage conditions are maintained to preserve further usability of the parts and safety. The storage conditions must be clean, well-ventilated and maintained at climate control that minimizes water condensation and in agreement with fire protection regulations.

5.0 REPORTS:

The Contractor must provide written documentation via electronic mail to the Program Management Office (PMO), as established within the contract and/or task order.

5.1 Monthly Status Report

The Contractor’s Program Manager (PM) must provide a monthly status report (MSR) that documents the activities new, exchanged, repaired, or overhauled parts, components, and materials for the month. The Contractor must submit the report within five (5) days of the first full month after the contract award date and every fifth (5th) day thereafter and deliver the report to the Contracting Officer’s Representative (COR) and designated FAA point of contact. The report must include, but not limited to an overview of work completed for parts, components and materials; work in progress; work planned; and any additional information pertinent to the FAA in administering the performance of this effort as directed by the Contracting Officer (CO)/COR.

6.0 FAA ACCEPTANCE AND INSPECTION

The FAA will conduct a receiving inspection on all aircraft parts, components, materials and exchanges IAW Technical Inspection (TI) 4100.24, GMM. Any aircraft parts, components, materials and exchanges received in a damaged condition or without proper certification documentation will be recorded and identified to the Contractor for resolution and must be submitted no less than twenty-four (24) hours of inspection. The Contractor must address all discrepant part(s) and provide a resolution.

7.0 PERIOD OF PERFORMANCE:

The period of performance (PoP) will incorporate a twelve (12) month base year.

8.0 INVOICING:

The Contractor must submit an invoice within thirty (30) days of parts ordered. The invoice must be numbered in contractor format and include the contract number and delivery/task order number. The MSR dates must align with and accompany the invoice.

9.0 DELIVERY/SHIPPING:

Unless otherwise indicated, all parts must be delivered to the following:

FAA/OKC Flight Program Operations Oklahoma City Aviation System Standard DOT 6500 S MacArthur BLVD

HGR 9, RM 128

Oklahoma City, OK 73169

If there are special packaging or delivery instructions, each individual order will provide information otherwise, industry standards apply. Tracking point of contact will be provided with each individual order. Priorities as identified in Section 3.2, Timelines, will be provided on each individual order.

10 PLACE OF PERFORMANCE

The place of performance is to be conducted at the Contractor’s location or as designated by the FAA.

Appendix A – Acronyms

Appendix B – Top 25 Purchases

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