Attachment A - SCaDU Mail Courier Services - SCOPE of WORK.pdf
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- Solicitation number
- 40DHHS-S3851
- Issued by
- Clark County, Fish Springs CDP, Nevada
About this file
This Scope of Work document outlines mail courier service requirements for the State of Nevada, Department of Human Services, Division of Social Services, State Collection and Disbursement Unit (SCaDU). The contractor shall provide daily pickup and delivery services for mail containing child support checks and other payment instruments Monday through Friday. The contractor must pick up mail from the United States Post Office at Sunset Station, 1001 E Sunset Box 98950, Las Vegas, Nevada by 7:30 am and deliver it to the SCaDU office located at 1900 East Flamingo Road, Suite #136, Las Vegas, NV 89119-5168 by 9:00 am. Daily pickup volumes are estimated to range between 50 and 2000 envelopes. Courier services will not be provided on any State or Federal holidays, and delivery hours may be adjusted with mutual consent of both parties. The contractor must contact the SCaDU office immediately at (702) 486-8539 if mail is unavailable or delayed.
The contractor shall submit monthly invoices to the Division of Social Services, Accounting Division, 1470 College Parkway, Carson City, Nevada, 89706 no later than the 10th calendar day of the month following service delivery. All invoices must include sufficient documentation and detail to support claimed costs. June invoices must be received no later than the third Friday in July to avoid processing as stale dated claims for that fiscal year. DSS agrees to process invoices for payment within 30 working days of receipt.
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Text version
ATTACHMENT A
SCOPE OF WORK:
MAIL COURIER REQUIREMENTS AND SPECIFICATIONS
Purpose:
The purpose of this contract is to provide courier services for the Department of Human
Services, Division of Social Services, State Collection and Disbursement Unit (SCaDU).
1) The Contactor agrees to:
a) Pick up mail containing child support checks and other payment instruments at the United States Post Office located at Sunset Station, 1001 E Sunset Box 98950, Las Vegas, Nevada, Monday through Friday by 7:30 am. It is estimated that the daily pickup will vary between 50-2000 envelopes.
b) Deliver mail containing child support checks and other payment instruments as described in#1.a) above, by 9:00 am to the SCaDU office, located at 1900 East Flamingo Road, Suite #136, Las Vegas, NV 89119-5168.
c) Provide courier services for each day the SCaDU office or the United States Post Office is open.
d) Courier services will not be provided on any State or Federal holidays.
e) If mail is not available or delayed, contact the SCaDU office immediately at (702) 486-8539. Delivery hours may be adjusted with the mutual consent of both parties.
2) Billing and Payment process:
The contractor will submit an invoice to the Division of Social Services (DSS), Accounting
Division, 1470 College Parkway, Carson City, Nevada, 89706, for reimbursement of services no later than the 10th calendar day of the month following the month service was provided. Invoices will include sufficient documentation and detail to support claimed invoice. All invoices for June of each year must be received by DSS no later than the third Friday in July of the same year to avoid processing the June invoice as a stale dated claim for that fiscal year. DSS agrees to process the invoice for payment within 30 working days of receipt of the invoice.
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