Attachment A - Sample Work Order.pdf
PDF 482 KB Posted
- Attached to
- Midwest Fleet Management Support - RFP
- Solicitation number
- 26-494DOT-FINAD-B-49491
- Issued by
- Illinois
About this file
This is a Sample Work Order attachment for the Illinois Department of Transportation (IDOT) on behalf of the Midwest States (Illinois, Michigan, Missouri, and Wisconsin) consortium seeking fleet management support services for the High-Speed Rail (HSR) program. The work order template establishes the framework for defining specific tasks, deliverables, and performance requirements that the selected vendor will execute throughout the contract term. The document outlines the structure for documenting work assignments, including project scope, timeline, resource allocation, and acceptance criteria. Work orders will be issued on an as-needed basis to address various fleet management functions and HSR program support activities across the four-state region.
The sample work order format includes provisions for detailing labor costs, equipment requirements, materials, and other direct expenses associated with each assigned task. The document establishes a standardized approach for tracking work completion, invoicing procedures, and performance metrics to ensure accountability and quality delivery of fleet management services. Work orders serve as the operational mechanism through which the awarded vendor will demonstrate compliance with contract requirements and deliver measurable outcomes supporting the Midwest High-Speed Rail initiative's operational and administrative objectives.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| C2D-Vendor-Guidance-v.24.4~3.pdf | ||
| Addendum 1~3.pdf | ||
| request-for-proposal-offer-to-the-state-of-illinois-7-29-2025-v-26-1.pdf | ||
| vendor-disclosure-formerly-forms-a~6.docx | DOCX document | |
| Midwest Fleet Management Support RFP~3.docx | DOCX document | |
| Midwest Fleet Management Support RFP~3.pdf | ||
| ipg-active-registered-vendor-disclosure-formerly-forms-b~8.docx | DOCX document | |
| Attachment A - Sample Work Order.docx | DOCX document | |
| Midwest Fleet Management Support - Pricing Table_ml.xlsx | XLSX spreadsheet | |
| C2D-Vendor-Answer-Sheet-v.24.4~4.docx | DOCX document |
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Text version
ATTACHMENT A
WORK ORDER COVER PAGE
Midwest Fleet Manager Firm
Route:
County:
Contract No.
Date Work Order Originated:
Work Order Name:
Work Order No.
Work Order Amount:
Remaining Un-tasked Funds:
Approval to Proceed:
Section Chief of Passenger Rail Roing Stock
Date:
Subconsultant(s) participating in W.O. Direct Cost Subconsultant(s) participating in W.O.
ILLINOIS DEPARTMENT OF TRANSPORTATION
MIDWEST FLEET MANAGER WO###
Work Order Development Check List:
Project Lead
Project
Controls
- Measurable and tangible items (i.e., lists, logs, design deliverables, reports, etc.)
- Tasks and deliverables should have distinct start and end dates
- Tasks should reflect the work needed to develop the deliverables:
(i.e., Task 1 – Design Development;
Deliverable 1.1 – 60% Design Submittal,
1.2 – 90% Design Submittal Plans,
1.3 – 90% Design Submittal Specifications,
1.4 – 90% Design Submittal Estimate;
Task 2 – Construction Documents;
Deliverable 2.1 . . .)
- Access or availability to work on the project for an individual is a task/deliverable as a level of effort (LOE)
***Note to Lead and Control:
- Meetings are not a deliverable nor a task but are part of the iterative process in managing a program. Meeting time should be considered in the estimated effort of a task or deliverable, but not as a specific task or deliverable by themselves (there are exceptions to this – i.e., outreach, etc., . . . think about reporting meeting “progress” – had too many meetings this week, therefore I’m ahead of schedule). Similar to conversations in person or on the phone or “coordination” efforts . . .
- Avoid “chaining” from one Work Order to another. For instance don’t start a deliverable or a task in a WO and then “continue” it in another. This is difficult when developing policies or standards, but the task should be broken into distinct deliverables (i.e., DRAFT submittal, incorporation of comments and issuing of an update, etc.).
- If you cannot produce a deliverable originally envisioned, a replacement or substitute deliverable may be needed unless the value of the WO and the associated fee (profit) will be reduced (i.e., 30% design submittal was skipped and we included a design study completed earlier into a 90% submittal).
Project Lead Signature: Date:
Project Controls Signature: Date:
Key deliverables for this task, measured from start date, will include:
DESCRIPTION OF WORK
PROJECT SCHEDULE
ILLINOIS DEPARTMENT OF TRANSPORTATION
MIDWEST FLEET MANAGER
WORK ORDER ###
The period of performance for the above work is estimated to be from the start date, , through .
TASK BUDGET
The total cost of this task is limited to $
DELIVERABLES
Task 4: Deliverable Task Schedule
W#-W## W#-W##
Bureau of Design and Environment
PAYROLL RATES
FIRM NAME 0 DATE
PRIME/SUPPLEMENT 0
PTB-ITEM # 0
Work Order # 0
ESCALATION FACTOR 0.00%
JOB SPECIFIC - Classifications and Average Payrates need to match current payrolls submitted to the Department.
WORK ORDERS - Classifications and Average Payrates need to match the master work order agreement.
DEPARTMENT CALCULATED
CLASSIFICATION AVG. PAYROLL RATES RATE
ON FILE ($90.00 CAP)
Eng
SUB-CONSULTANTS
FIRM NAME 0 DATE
PRIME/SUPPLEMENT 0
PTB-ITEM # 0
Work Order # 0
SUB-CONSULTANT Direct Labor Total Contribution to the
NAME (Payroll Only) Prime (Sub-Consultant DL)
Total 0.00 0.00
COST PLUS FIXED FEE
COST ESTIMATE OF CONSULTANT SERVICES
FIRM 0 DATE
OVERHE
AD RATE %
PRIME/SUPPLEME
NT 0
COMPLE
XITY
FACTOR 0
Ph II only DBE OVERHEAD SERVICES % OF
Ph III
DRO
P TASKS MANHOURS PAYROLL & DIRECT FIXED BY DBE TOTAL GRAND
HOURS BOX
(List the Subs below tasks)
FRINGE
BENF COSTS FEE OTHERS TOTAL TOTAL
BOX (A) (B) ( C ) (D) (E) (G) (H) (B-G)
- - 0 - - -
Subconsultant DL
#VALUE
#VALU
E!
#VALUE
TOTALS - $0 $0 $0
#VALUE
! $0 $0
#VALU
E!
Department use only
PR + OH = $0
PR+OH+DC+FF = #VALUE!
DBE % = #VALUE!
Phase III = $0
AVERAGE HOURLY PROJECT RATES
FIRM 0
PTB-ITEM# 0 DATE
PRIME/SUPP
LEMENT 0
Work Order # 0
SHE
ET 1 OF 5
TASK TASK TASK TASK TASK
CAL
C.
TOTAL
TOT
AL
TOT
AL
PAYROLL
AVG
Wgt d % Wg td %
Wg td %
Wg td %
Wg td %
Wg td
CLASSIFICA
TION
RAT
ES HOURS
Part . Avg
Ho urs
Par t.
Av g
Ho urs
Pa rt.
Av g
Ho urs
Pa rt.
Av g
Hou rs
Pa rt.
Av g
Ho urs
Pa rt.
Av g
Eng 0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
TOTALS 0.0 0%
$0.0
0 0.0 0.0 0%
$0.
00 0.0
$0.
00 0.0
$0.
00 0.0
$0.
00 0.0
$0.
FIRM NAME 0 Date:
PRIME/SUPPLEMENT 0
ITEM ALLOWABLE QUANTITY
J.S. ONLY
CONTRACT
RATE TOTAL
Per Diem (per Federal GSA) Up to the state federal maximum $0.00 $0.00 Lodging (per Federal GSA) Actual cost (Up to the federal rate maximum) $0.00 $0.00 Lodging Taxes and Fees (per Federal GSA) Actual cost $0.00 $0.00
Air Fare Coach rate, actual cost, requires minimum two weeks' notice, with prior IDOT approval
$0.00 $0.00
Vehicle Mileage (per Federal GSA) Up to the federal rate maximum $0.00 $0.00 Vehicle Owned or Leased $45.00/half day (4 hours or less) or $90/full day $0.00 $0.00 Vehicle Rental Actual cost (Up to $55/day) $0.00 $0.00 Vehicle Rental Fuel Actual cost (Submit supporting documentation) $0.00 $0.00 Tolls Actual cost $0.00 $0.00 Parking Actual cost $0.00 $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 $0.00 Shift Differential Actual cost (Based on firm's policy) $0.00 $0.00
Overnight Delivery/Postage/Courier Service Actual cost (Submit supporting documentation) $0.00 $0.00
Copies of Deliverables/Mylars (In-house) Actual cost (Submit supporting documentation) $0.00 $0.00 Copies of Deliverables/Mylars (Outside) Actual cost (Submit supporting documentation) $0.00 $0.00 Project Specific Insurance Actual cost $0.00 $0.00 Monuments (Permanent) Actual cost $0.00 $0.00 Photo Processing Actual cost $0.00 $0.00 2-Way Radio (Survey or Phase III Only) Actual cost $0.00 $0.00 Telephone Usage (Traffic System Monitoring Only) Actual cost $0.00 $0.00
CADD Actual cost (Max $15/hour) $0.00 $0.00 Web Site Actual cost (Submit supporting documentation) $0.00 $0.00 Advertisements Actual cost (Submit supporting documentation) $0.00 $0.00 Public Meeting Facility Rental Actual cost (Submit supporting documentation) $0.00 $0.00 Public Meeting Exhibits/Renderings & Equipment Actual cost (Submit supporting documentation) $0.00 $0.00 Recording Fees Actual cost $0.00 $0.00 Transcriptions (specific to project) Actual cost $0.00 $0.00
Courthouse Fees Actual cost $0.00 $0.00
Storm Sewer Cleaning and Televising Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Traffic Control and Protection Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 Aerial Photography and Mapping Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Utility Exploratory Trenching Actual cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00
Testing of Soil Samples* Actual cost (provide breakdown of costs to the Department for approval)
$0.00 $0.00
Lab Services* Actual cost (provide breakdown of cost for each lab service to the Department’s PM for approval)
$0.00 $0.00
Equipment and/or Specialized Equipment Rental* Actual cost (Rental - Requires 2-3 quotes with IDOT approval)/Owned - Provide depreciated value for IDOT approval)
$0.00 $0.00
TOTAL DIRECT COST $0.00
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