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WORK ORDER COVER PAGE
Midwest Fleet Manager Firm
Route:
County:
Contract No.
Date Work Order Originated: Work Order Name:
Work Order No. Work Order Amount:
Remaining Un-tasked Funds:
ATTACHMENT A
Approval to Proceed:
Section Chief of Passenger Rail Roing Stock
Date:
Subconsultant(s) participating in W.O. Direct Cost Subconsultant(s) participating in W.O.
ILLINOIS DEPARTMENT OF TRANSPORTATION MIDWEST FLEET MANAGER WO###
Work Order Development Check List:
Project Lead
Project Controls
· Measurable and tangible items (i.e., lists, logs, design deliverables, reports, etc.)
· Tasks and deliverables should have distinct start and end dates
· Tasks should reflect the work needed to develop the deliverables:
(i.e., Task 1 – Design Development; Deliverable 1.1 – 60% Design Submittal,
1.2 – 90% Design Submittal Plans,
1.3 – 90% Design Submittal Specifications,
1.4 – 90% Design Submittal Estimate; Task 2 – Construction Documents;
Deliverable 2.1 . . .)
· Access or availability to work on the project for an individual is a task/deliverable as a level of effort (LOE)
***Note to Lead and Control:
· Meetings are not a deliverable nor a task but are part of the iterative process in managing a program. Meeting time should be considered in the estimated effort of a task or deliverable, but not as a specific task or deliverable by themselves (there are exceptions to this – i.e., outreach, etc., . . . think about reporting meeting “progress” – had too many meetings this week, therefore I’m ahead of schedule). Similar to conversations in person or on the phone or “coordination” efforts . . .
· Avoid “chaining” from one Work Order to another. For instance don’t start a deliverable or a task in a WO and then “continue” it in another. This is difficult when developing policies or standards, but the task should be broken into distinct deliverables (i.e., DRAFT submittal, incorporation of comments and issuing of an update, etc.).
· If you cannot produce a deliverable originally envisioned, a replacement or substitute deliverable may be needed unless the value of the WO and the associated fee (profit) will be reduced (i.e., 30% design submittal was skipped and we included a design study completed earlier into a 90% submittal).
Project Lead Signature: Date:
Project Controls Signature: Date:
DESCRIPTION OF WORK
PROJECT SCHEDULE
ILLINOIS DEPARTMENT OF TRANSPORTATION MIDWEST FLEET MANAGER
WORK ORDER ###
The period of performance for the above work is estimated to be from the start date, , through .
TASK BUDGET
The total cost of this task is limited to $
DELIVERABLESKey deliverables for this task, measured from start date, will include:
Task 4:
Deliverable Task Schedule
W#-W##
W#-W##
Bureau of Design and Environment
PAYROLL RATES
JOB SPECIFIC - Classifications and Average Payrates need to match current payrolls submitted to the Department.
WORK ORDERS - Classifications and Average Payrates need to match the master work order agreement.
| CLASSIFICATION |
| AVG. PAYROLL RATES |
| RATE |
Eng
SUB-CONSULTANTS
| SUB-CONSULTANT |
| Direct Labor Total |
| Contribution to the |
| NAME |
| (Payroll Only) |
| Prime (Sub-Consultant DL) |
COST PLUS FIXED FEE
COST ESTIMATE OF CONSULTANT SERVICES
DATE
OVERHEAD RATE
COMPLEXITY FACTOR
OVERHEAD
SERVICES
% OF
| Ph III |
| DROP |
| TASKS |
| MANHOURS |
| PAYROLL |
| & |
| DIRECT |
| FIXED |
| BY |
| DBE |
| TOTAL |
| GRAND |
| HOURS |
| BOX |
| (List the Subs below tasks) |
| FRINGE BENF |
| COSTS |
| FEE |
| OTHERS |
| TOTAL |
TOTAL
BOX
| (A) |
| (B) |
| ( C ) |
| (D) |
| (E) |
| (G) |
| (H) |
| (B-G) |
Subconsultant DL
#VALUE!
| TOTALS |
| - |
| $0 |
| $0 |
| $0 |
| #VALUE! |
| $0 |
| $0 |
| #VALUE! |
| #VALUE! |
#VALUE!
Department use only
AVERAGE HOURLY PROJECT RATES
DATE
SHEET
| CLASSIFICATION |
| RATES |
| HOURS |
| Part. |
| Avg |
| Hours |
| Part. |
| Avg |
| Hours |
| Part. |
| Avg |
| Hours |
| Part. |
| Avg |
| Hours |
| Part. |
| Avg |
| Hours |
| Part. |
| Avg |
Eng
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
TOTALS
| 0.0 |
| 0% |
| $0.00 |
| 0.0 |
| 0.00% |
| $0.00 |
| 0.0 |
| 0% |
| $0.00 |
| 0.0 |
| 0% |
| $0.00 |
| 0.0 |
| 0% |
| $0.00 |
| 0.0 |
| 0% |
| $0.00 |
J.S. ONLY
CONTRACT
RATE
TOTAL
| Per Diem (per Federal GSA) |
| Up to the state federal maximum |
| Lodging (per Federal GSA) |
| Actual cost (Up to the federal rate maximum) |
| Lodging Taxes and Fees (per Federal GSA) |
| Actual cost |
| Air Fare |
| Coach rate, actual cost, requires minimum two weeks' notice, with prior IDOT approval |
| Vehicle Mileage (per Federal GSA) |
| Up to the federal rate maximum |
| Vehicle Owned or Leased |
| $45.00/half day (4 hours or less) or $90/full day |
| Vehicle Rental |
| Actual cost (Up to $55/day) |
| Vehicle Rental Fuel |
| Actual cost (Submit supporting documentation) |
| Overtime |
| Premium portion (Submit supporting documentation) |
| Shift Differential |
| Actual cost (Based on firm's policy) |
| Overnight Delivery/Postage/Courier Service |
| Actual cost (Submit supporting documentation) |
| Copies of Deliverables/Mylars (In-house) |
| Actual cost (Submit supporting documentation) |
| Copies of Deliverables/Mylars (Outside) |
| Actual cost (Submit supporting documentation) |
| Project Specific Insurance |
| Actual cost |
| Monuments (Permanent) |
| Actual cost |
| Photo Processing |
| Actual cost |
| 2-Way Radio (Survey or Phase III Only) |
| Actual cost |
| Telephone Usage (Traffic System Monitoring Only) |
| Actual cost |
| CADD |
| Actual cost (Max $15/hour) |
| Web Site |
| Actual cost (Submit supporting documentation) |
| Advertisements |
| Actual cost (Submit supporting documentation) |
| Public Meeting Facility Rental |
| Actual cost (Submit supporting documentation) |
| Public Meeting Exhibits/Renderings & Equipment |
| Actual cost (Submit supporting documentation) |
| Recording Fees |
| Actual cost |
| Transcriptions (specific to project) |
| Actual cost |
| Courthouse Fees |
| Actual cost |
| Storm Sewer Cleaning and Televising |
| Actual cost (Requires 2-3 quotes with IDOT approval) |
| Traffic Control and Protection |
| Actual cost (Requires 2-3 quotes with IDOT approval) |
| Aerial Photography and Mapping |
| Actual cost (Requires 2-3 quotes with IDOT approval) |
| Utility Exploratory Trenching |
| Actual cost (Requires 2-3 quotes with IDOT approval) |
| Testing of Soil Samples* |
| Actual cost (provide breakdown of costs to the Department for approval) |
| Lab Services* |
| Actual cost (provide breakdown of cost for each lab service to the Department’s PM for approval) |
| Equipment and/or Specialized Equipment Rental* |
| Actual cost (Rental - Requires 2-3 quotes with IDOT approval)/Owned - Provide depreciated value for IDOT approval) |
TOTAL DIRECT COST
$0.00 image3.png image4.jpeg image5.png image1.jpeg image2.png