Attachment A - J4 2026 Event Production Services.xlsx

This is a Request for Quotation (RFQ) pricing template for July 4th, 2026 event production services to be provided to the U.S. Embassy in Brussels. The pricing template is structured in two service categories: Standard Event Services (CLINs 0001-0004) covering project study/development/planning, pre-production, production, and post-production; and Additional Event Services (CLINs 1001-1013) including artist extra services, architectural lighting, laser equipment, special effects (smoke and flames), drone shows, fireworks, live DJ services, bar services, food truck services, large-scale LED screens, video mapping, curated visual storytelling programs, and additional decorations. All pricing must be submitted in Euros and include itemized breakdowns for Material (physical goods, consumables, equipment rentals, and supplies), Labor (all personnel costs including delivery, installation, and removal), and Overhead (agency fees for project management, administration, permits, coordination, and general business expenses), with a 21% VAT applied to all line items.

Quotations must be submitted electronically in PDF format to BrusselsBids@state.gov by Friday, February 27, 2026 at 2:00 PM, with a mandatory site visit scheduled for Monday, February 9, 2026 at 10:00 AM at Parc du Cinquantenaire in Brussels. The Government intends to award a firm fixed price IDIQ contract based on a trade-off evaluation and may make an award based on initial quotations without discussions. All proposals must be in English, include the completed SF-18 cover page and Section I Pricing, and file submissions cannot exceed 30MB (multiple files permitted if larger). This solicitation number is 19BE2026Q0004, issued by the Department of State U.S. Embassy Brussels.