Attachment A - J4 2026 Event Production Services.xlsx

This is a Request for Quotation (RFQ) pricing detail template for July 4th 2026 event production services at the U.S. Embassy in Brussels. The pricing template is structured in Euros and includes both standard and additional event services with separate line items for material costs, labor costs, and overhead expenses, each subject to a 21% Value Added Tax (VAT). Standard event services are organized into four CLINs: Project Study, Development & Planning (0001); Pre-Production (0002); Production (0003); and Post-Production (0004). Additional event services comprise 14 optional CLINs (1001-1014) covering specialized services such as artist extra services, architectural lighting, laser equipment, smoke and flames effects, drone shows, fireworks, live DJ sets, bar services, food truck services, large-scale LED screens, video mapping, curated visual storytelling programs, additional decorations, and seating arrangements.

Quotations are due by Friday, February 27, 2026, at 2:00 p.m. EST and must be submitted electronically to BrusselsBids@state.gov in Adobe Acrobat PDF format with a file size not exceeding 30MB. A mandatory site visit is scheduled for Monday, February 9, 2026, at 10:00 a.m. at Parc du Cinquantenaire. Quotations must include a completed SF-18 cover page with specific blocks filled out and Section I pricing details. The U.S. Government intends to award a firm fixed price Indefinite Delivery/Indefinite Quantity (IDIQ) contract to the responsible company with the best overall proposal using a trade-off evaluation methodology. The government may award based on initial quotations without discussions or may conduct discussions with companies in the competitive range if deemed necessary. All proposals must be in English, and incomplete proposals will not be accepted.