Attachment A.doc

This is a quarterly expense reporting form for the South Carolina Department of Juvenile Justice (DJJ) TEEN AFTER-SCHOOL CENTERS (TASC) program. The form, designated as Attachment A or Appendix A, serves as the required documentation for reimbursement purposes under the FY 2024-2025 budget cycle. The document functions as a standardized reporting template that captures financial activity for individual TASC sites on a quarterly basis. Each report requires completion of site identification information including the TASC site name, director, physical address, contact information, and corresponding DJJ Purchase Order number. The form must be submitted on or before the 5th of the month following the close of each quarter to enable quarterly reimbursement processing.

The expense reporting form is organized into two primary cost categories: Personnel Costs and Operating Costs. Personnel Costs section allows for itemized listings of individual staff positions with corresponding current quarter and year-to-date expense amounts. Operating Costs encompass meals, travel, training, materials and supplies, printing and copying, lodging, and other detailed expenses, each with current quarter and year-to-date columns for tracking. The form requires a combined total of all personnel and operating costs for the current quarter. Submission must be accompanied by copies of all receipts and supporting payroll documentation to be processed for reimbursement. The completed form requires signature authorization from the TASC Director and is subject to DJJ audit review, with all documentation retained on file for audit purposes. The DJJ approves reimbursement either as submitted or in a specified amount, with approval authority documented through print name, signature, and date fields.