Attachment 9 - Minimum Eligibility Confirmation Letter.docx
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- Solicitation number
- 142386
- Issued by
- Dallas County, Texas
About this file
This is a Minimum Eligibility Confirmation Letter for RFP 26-06 issued by the Denton County Transportation Authority (DCTA) in Texas for Sales and Use Tax Compliance Review, Recovery, and Consulting Services. The letter serves as a mandatory component of proposal submissions, requiring firms to confirm their satisfaction of six minimum eligibility criteria. Prospective vendors must complete the letter on company letterhead, verify each eligibility requirement, obtain authorized representative signatures, and submit it with their proposals. A proposal lacking this signed confirmation may be deemed non-responsive. The letter must be addressed to the DCTA Procurement Department at 1955 Lakeway Drive, Suite 260, Lewisville, Texas 75057.
The minimum eligibility requirements that firms must confirm include: authorization to conduct business in Texas with Secretary of State registration; demonstrated provision of Texas local sales and use tax compliance review or recovery services to at least one public-sector Texas client within the past five years; absence from debarment, suspension, or disqualification lists maintained by Texas or comparable state/local entities; assignment of a Project Manager possessing a minimum of five years of Texas sales and use tax experience with demonstrated expertise in Texas Comptroller allocation and reallocation procedures; current maintenance of or commitment to obtain professional liability (Errors and Omissions) insurance of not less than $1,000,000 per claim and cyber liability and network security insurance of not less than $1,000,000 per occurrence; and absence of disqualifying conflicts of interest with DCTA or its member cities. Firms acknowledge that DCTA may verify all representations and that material misstatements may result in proposal disqualification or contract termination.
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Text version
DCTA ATTACHMENT 9 — MINIMUM ELIGIBILITY CONFIRMATION LETTER
RFP 26-06
Sales and Use Tax Compliance Review, Recovery, and Consulting Services Minimum Eligibility Confirmation
INSTRUCTIONS
a) Complete this letter on firm letterhead, check each eligibility requirement, sign, and include with your proposal.
b) A proposal that does not include this signed confirmation may be deemed non-responsive per Section 11.2.
[Insert Date]
DCTA Procurement Department Denton County Transportation Authority 1955 Lakeway Drive, Suite 260 Lewisville, Texas 75057
RE: RFP 26-06 — Sales and Use Tax Compliance Review, Recovery, and Consulting Services Minimum Eligibility Confirmation
To the DCTA Procurement Department:
The undersigned, on behalf of the firm identified below, hereby confirms that the firm satisfies each of the following minimum eligibility requirements set forth in Section 1 of RFP 26-06:
☐ (a) The firm is authorized to conduct business in the State of Texas (Texas Secretary of State registration enclosed or referenced).
☐ (b) The firm has provided Texas local sales and use tax compliance review or recovery services to at least one (1) Texas public-sector client within the past five (5) years.
☐ (c) The firm is not debarred, suspended, or disqualified from contracting with any Texas governmental entity and is not listed on the Texas Office of the Attorney General’s debarment list or any comparable state or local exclusion list.
☐ (d) The proposed Project Manager has a minimum of five (5) years of Texas sales and use tax experience, including demonstrated experience with Texas Comptroller allocation and reallocation procedures.
☐ (e) The firm currently carries, or certifies it will obtain prior to contract execution, professional liability (Errors and Omissions) insurance of not less than $1,000,000 per claim, and cyber liability and network security insurance of not less than $1,000,000 per occurrence, as required under Section 14.8.
☐ (f) The firm has no disqualifying conflict of interest with DCTA or its member cities that would impair its ability to perform the services described in this RFP impartially.
The undersigned further acknowledges that DCTA may verify the above representations and that any material misstatement may result in disqualification or termination of any resulting agreement.
Respectfully submitted, Firm Name: _______________________________________________ Authorized Representative (Print): _______________________________________________ Title: _______________________________________________ Signature: _______________________________________________ Date: _______________________________________________ Email Address: _______________________________________________
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