Attachment 8 - TE 8 - Deficiency Codes.doc
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- Solicitation number
- N6264521R0057
About this file
This document contains a technical exhibit defining deficiency codes for a federal contract opportunity issued by the Department of the Navy Naval Supply Systems Command. The technical exhibit outlines nine deficiency codes from D-1 to D-9 pertaining to issues with specimen records, specimens, barcodes, data mismatches, specimen conditions, and quantities that may result in specimens being held, rejected, or processed depending on the specific code.
The related federal contract opportunity is a solicitation for infectious disease testing services in support of the Navy Bloodborne Infection Management Center. Proposals are due by November 17, 2021 for an indefinite delivery, indefinite quantity single award task order contract with a five-year ordering period. The requirement is competed as full and open competition under NAICS code 621511 for medical laboratories with a $35 million business size standard.
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TECHNICAL EXHIBIT 8
DEFICIENCY CODES
| Code |
| Deficiency |
| Definitions |
| Action |
| Reporting |
| D-1 |
| No Record Received |
| May occur during electronic transmissions, network operational failures or the originating site fails to include the record within the appropriate timeframes. |
| Hold |
| D-2 |
| No Specimen Received |
| May occur when the submitting activity fails to include the specimen in the shipment, the data was submitted in error, or a specimen was never collected. |
| Hold |
| D-3 |
| Deficiency |
Duplicate Barcode(s)
| The Government submitted the same specimen barcode number for two different specimens. The issue requires notification and investigation within specified time frames. |
| Hold |
| D-4 |
| Other Problems |
| Issue received that renders the Contractor unable to complete processing of the specimen as defined on a case-by- case basis. For example: invalid submission, date drawn older than 10-ten days, carrier delay in delivery, incorrect Health Level-7 message (format) or originating location. |
| Reject |
| D-5 |
| Data Mismatch |
| May occur when a discrepancy exists between the information contained on the specimen serum separator tube and/or the record information received. |
| Reject |
| D-6 |
| No Specimen Barcode |
| Exists when the specimen is submitted without identification and/or accompanying labels (name, barcode) on the serum separator tube. Also applies to internal Contractor documents omitting appropriate data. |
| Reject |
| D-7 |
| Grossly Hemolyzed or Lipemic |
| Pertains to the specimen condition received by the Contractor when the color exceeds the manufacturer’s specifications for acceptable testing without significant interference. |
| Reject |
| D-8 |
| Quantity Not Sufficient |
| Insufficient specimen quantity received that renders the Contractor unable to complete processing of the specimen. |
| Reject |
| D-9 |
| Individual Specimen Contamination or Gross Leakage |
| Pertains to the condition of the specimen received that renders the Contractor unable to complete specimen processing. Visual cloudiness, greenish color, visible sedimentation, and spillage during transshipment are examples of contamination. Gross leakage pertains to specimens leaked in transit, where the integrity of the specimens, condition of the specimen labels, or safety hazards for personnel unpacking the shipment makes test processing inappropriate. |
| Reject |
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