Attachment 7 - Statement of Work (CLIN 0003).pdf

STATEMENT OF WORK

Facility Heating, Ventilation and Air Conditioning (HVAC) Support Services

PID # N66604-25-RFPREQ-NPT-70-0060

1.0 GENERAL

Atlantic Undersea Test and Evaluation Center (AUTEC) is a Naval testing range under the command of the Naval Undersea Warfare Center Division, Newport (NUWCDIVNPT). AUTEC has administrative and logistical offices in multiple West Palm Beach, FL locations. AUTEC operates and maintains aircraft transport personnel and air freight between West Palm Beach, FL and Andros Island, Bahamas.

1.1 Place of Performance under this task order: Naval Undersea Warfare Center Detachment Atlantic

Undersea Test and Evaluation Center (NUWCDETAUTEC) facility:

801 Clematis St. Suite 1

West Palm Beach, FL 33401

1.2 Authorized Users under this task order: NUWCDIVNPT Code 703

1.3 Sponsors:

Naval Air (NAVAIR) Systems Command (PMA-205)

1.4 Types of Funding:

Research, Development, Test & Evaluation (RDT&E)

2.0 Scope of Work

The Contractor shall provide all labor, management, supervision, tools, material, equipment and supplies required to perform Preventive Maintenance (PM) and Repair Services for all HVAC and cooling equipment for the NUWCDETAUTEC facility located in West Palm Beach, FL. This scope is only limited to the NAVY-owned de-centralized equipment and related systems in performance of this contract. The building owner’s equipment and systems are not part of this scope. Performance shall be in accordance with all applicable laws, regulations, standards, instructions, Manufacturer Recommended

Maintenance, and Industry Best Practices, as described in the Statement of Work (SOW) with a dedicated focus on safety and customer service. The Contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish SOW requirements in a thorough and timely manner.

2.1 Program or Systems Supported

The following are examples of the maintenance and repair work requirements at NUWCDETAUTEC:

(1) Air Handling Systems

(2) Pumps

(3) Electric Motors and Controllers

(4) Adjustable Frequency Drives

(5) Alarms

(6) Split AC Systems

(9) HVAC Control Systems

(10) Ductwork

(11) Dehumidifiers

(14) Operation of Direct Digital Controls System (DDC) maintenance, programming and repair

(15) Service calls (Emergency Service Calls and Urgent Service Calls) and Routine Preventive

Maintenance (PM) (quarterly)

(16) Escort Services for HVAC maintenance vendors and outside Contractor support.

(17) Portable HVAC Equipment

(18) Dampers

3.0 APPLICABLE DOCUMENTS AND DATABASES

The contractor shall perform the tasking required in Section 4.0 in accordance with the below

Applicable Documents. The current versions of the below documents are available on NUWCDIVNPT intranet and within the Code 1021 library.

Number Title Task

3.1.1 NFPA-70 National Electrical Code, 2020 edition 4.1, 4.2, 4.3, 4.4, 4.6, 4.8

3.1.2 American Society of Heating, Refrigerating and Air-

Conditioning Engineers (ASHRAE) 180 (and Appendix)

4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8

3.1.3 NFPA-101 Life Safety Code, 2018 edition 4.1, 4.2, 4.3, 4.4, 4.6, 4.7, 4.8

3.1.4 R.S. Means Facilities Estimating Guides, 2020 editions 4.1, 4.2, 4.3, 4.4, 4.6, 4.8

3.1.5 Occupational Safety & Health Administration (OSHA) for

General Industry, available on-line 2021

4.1, 4.2, 4.3, 4.4, 4.6, 4.8

3.1.6 International Building code (IBC), 2018 edition 4.1, 4.2, 4.3, 4.4, 4.6, 4.8

3.1.7 National Fire Codes and Standards, 2020 edition 4.1, 4.2, 4.3, 4.4, 4.6, 4.8

3.1.8 OPNAVINST 4100.5(N4) Shore Energy Management, June

4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.7, 4.8

3.1 APPLICABLE DATABASES/LIBRARY

3.1.7 WBDG.ORG DATABASE (encompasses the following:)

-Unified Facilities Guide Specifications (UFGS) 4.1, 4.2, 4.3, 4.4, 4.6, 4.7, 4.8

-Unified Federal Accessibility Standards(UFAS) 4.1, 4.2, 4.3, 4.4, 4.6, 4.8

-Unified Facilities Criteria (UFC) 4.1, 4.2, 4.3, 4.4, 4.5, 4.6, 4.8

4.0 Technical Requirements

The contractor shall perform the tasks delineated in sections 4.1 through 4.9 in accordance with the

Applicable documents listed in paragraphs 3.0 through 3.9 and Applicable Databases listed in 3.1.1 through 3.1.7 and using Government Furnished Information listed in 6.0. Tasks specified as Firm Fixed

Price (FFP) are designated as such. For the CPFF tasking, the Government will provide TIs to the contractor. TIs will be issued at the time of funding obligations and detailed for which tasking the funding is provided in support of and specifying any applicable Government Furnished Information

(GFI) and Applicable Documents/Databases the Government anticipates will be required to perform the tasking.

4.1 Verification and Documentation of HVAC Equipment

4.1.1 HVAC Equipment Inventory:

The Contractor shall be responsible for maintaining current Equipment Inventory (provided as GFI in

Paragraph 6.1). This inventory list will be provided to the Contractor electronically in Microsoft EXCEL format after the award of the contract. The Contractor shall add, delete or modify as appropriate, the information for new, deleted, or modified equipment. Provide all required information (i.e. each column on the spreadsheet) for new or modified equipment. Edit information on the spreadsheet as new information becomes available or is discovered.

Changes to the Equipment Inventory may be introduced in a variety of ways. The Government may direct the Contractor to make changes based upon their knowledge of new, deleted or relocated equipment, the Contractor during his Preventive Maintenance or Service Calls may discover changes, or other sources may provide inventory information. Updating these changes to the equipment inventory database, as mentioned herein, are the responsibility of the Contractor.

Deliverables: CDRL A001 – Equipment Inventory

4.1.2 Identification of Equipment in the Field:

Within 60 days of contract award the Contractor shall locate and identify each item of equipment covered by this contract as listed in updated HVAC Inventory (Para 6.1). The Contractor shall provide 8.5" x 11"

Equipment Tags with the following information recorded legibly on the tag for each PM or Service Call visit: name of equipment, location of equipment, PM or Service Call performed, name of person performing work and initials, and date work performed. Tags shall be installed within 60 days of contract award. Tags shall be provided with plastic protection sleeve. Do not remove old maintenance tags, but secure them carefully on each piece of equipment, unless otherwise directed by the TPOC. Contractor is responsible for maintain equipment tags on equipment for duration of contract.

Deliverables: CDRL A002 – Identification of Equipment in the Field

4.1.3 Pre-existing Conditions Survey

Within 90 days of award of this contract, the Contractor shall conduct a Pre-existing Conditions Survey of all equipment covered under this contract and submit to the TPOC a listing of such deficiencies. The purpose of this survey is to identify equipment that is broken, inoperable or in significant disrepair so as to render it beyond the scope of Preventative Maintenance and Service Call work as described herein.

The survey is subject to the interpretation and approval of the TPOC and the Contracting Officer. Repairs to the discrepancies on the list approved by the Contracting Officer may be issued as TI’s (CPFF). Any deficiency not identified within 90 days of award shall become the responsibility of the Contractor to maintain and make repairs to that equipment.

Deliverables: CDRL A003 – Pre-Existing Conditions Survey

4.1.4 Consumable Inventory

The Contractor shall provide an inventory of air filters, belts, and coupling requirements for all equipment and create an electronic spreadsheet detailing the equipment name, size/number/type of filters required;

size/number/type of belts required; and/or size/type/model of coupling required. The Contractor shall update this spreadsheet annually.

Deliverables: CDRL A004 –Consumable Inventory

4.1.5 Emergency Plan

Within 30 days of contract award the Contractor shall develop and implement a written emergency plan that describes procedures for its employees to follow during power failures, equipment failures, or other emergencies.

Provide copy of emergency plan to the TPOC.

Deliverables: CDRL 000A

4.2.1 Occupant Environment

The Contractor shall keep temperature settings at 75°F (+/-2°F) in the cooling mode and 68°F (+/-2°F) in the heating mode. These recommended temperature settings apply to the individual offices. Computer and telephone equipment rooms may need to be kept at a lower temperature between 70-73°F.

4.2.2 Normal Working Hours

The Contractor shall provide maintenance services, whether at frequency and/or emergency, during the following customer-service hours, which are referred to in this Contract as Normal Working Hours at the

NUWCDETAUTEC facility:

Monday thru Friday from 0700 to 1700 excluding Federal Holidays.

4.4 Repairs

General

The Contractor shall provide an estimate to the Government for all repairs. The Technical Point of

Contact (TPOC) will review all repairs with a total estimated value of $5,000 or less and authorize the

Contractor to proceed or engage with the Contracting Officer (KO) if needed. For any repair above

$5,000 the Contractor shall not proceed with repair until the KO has authorized it.

Any replacement parts used during the course of this Contract shall be of comparable or higher quality and efficiency. Materials and parts that are visible to building occupants shall be to building standard and maintain the same appearance as similar materials and parts in the occupied space. Components of control systems shall be replaced so as to maintain the tie-in to the control system with no degradation of data throughput, memory, point capacity, data acquisition, or programmability. The Contractor shall replace motors with premium efficiency motors as defined by the National Electrical Manufacturers Association

(NEMA) MG-1 standard or in compliance with local utility guide demand-side management rebate guidelines. The Contractor shall replace variable frequency drives in accordance with recommendations found in NEMA and the Application Guide for AC Adjustable Speed Drive Systems, where applicable.

Repairs shall be completed within timeframe listed in paragraph 4.5.2 unless an extension is approved by the KO or TPOC.

4.4.1 Work Coordination

Contractor shall coordinate repairs with the KO and TPOC to minimize downtime to spaces. KO and

TPOC will have the final say to schedule authorized work to proceed.

4.4.2. Government Furniture Interference with Contractor Work

Government “stick” furniture and office equipment in the Contractor's immediate work area shall be moved and protected by the Contractor and returned to its original location once work is completed.

“Systems Furniture” requiring disassembly to access work area shall not be moved by the HVAC contractor but coordinated with the TPOC to be removed by a systems furniture installer. The Contractor is responsible for repair or replacement due to damage as a result of HVAC Contractor moving systems furniture.

4.4.3. Site Cleanliness

The Contractor is responsible for cleaning the work site. Site cleanup shall include removal of all rubbish and debris due to HVAC repairs as well as wet vacuuming any fluids resulting from HVAC leaks and removal of damaged ceiling tiles due to HVAC leaks.

4.4.4. Workmanship

Workmanship for all work performed under this contract, shall be performed according to the following minimum requirements. Overall workmanship shall be neat, clean, aesthetically pleasing and meet the standards expected of a journeyman craftsman. Joints shall be flush. Parts shall be installed properly aligned and attached with no missing/loose bolts, screws, hangers or other attaching devices. Wires and piping shall be run flush with and attached to walls, studs, ceilings, etc., as applicable. Work shall be performed in accordance with manufacturer’s recommendations and accepted good trade practices. All applicable building codes shall be met including: the National Electric Code, the Uniform Building Code, International Mechanical Code, International Plumbing Code and all other applicable Navy, Federal, State and local codes. The Contractor shall warrantee all work under this contract for a period of one year from completion.

4.4.5. Finishes

Repairs to finishes shall closely match the existing in color and texture, taking into account wear of original finish. The finish shall be free from defects such as holes, depressions, scratches, cracks, embedded dirt, and when applicable, bent or exposed nails or screws.

4.4.6. Other Contractors

The Government shall undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors. The Contractor shall carefully schedule its own work, in conjunction with the additional work, as directed by the KO or TPOC. The Contractor shall not commit or permit any act that shall interfere with the performance of work by another contractor.

4.4.7. Warranties

The Contractor shall contact installers or manufacturers, as appropriate, for work that is covered under a warranty and maintain records of warranty service. The Contractor shall avoid actions that would invalidate a warranty. If an installer or manufacturer fails to comply with the terms of a warranty, the

Contractor shall immediately notify the TPOC.

4.4.8. Third-Party Contractors

The Government reserves the right to order repairs from a third party contractor. Contractor shall ensure current-in-force warranty information is maintained and checked prior to maintenance on affected equipment.

4.4.9. Restoration and Reset of HVAC Systems

After power outages or other disruptions to HVAC equipment, the Contractor shall be responsible for responding to restore and reset a variety of HVAC systems as needed to resume normal operation after interruptions in utility power and other disruption events.

4.5 Work Orders

4.5.1. Transmittal of Work Orders

Work orders can be transmitted several ways:

Notification or email from Government POC or Security POC

Via phone call for emergency or urgent work orders.

4.5.2 Work Order Response Time

The response time shall commence upon reception of the Work Order by the Contractor and shall terminate upon Contractor’s arrival at the site where work is to be performed. The Contractor shall commence work immediately upon arrival. Required response times are as follows:

CLASSIFICATION: Response time during work day / response time after hours or weekends:

EMERGENCY: 1 hour / 1 hour

URGENT: 3 hours / Immediately at the start of the next day

ROUTINE: 24 hours

4.5.3 Cost Documentation

The Contractor shall provide all paid invoices for any materials, parts, and subcontractor costs (certified payrolls and a Release of Claims) following the completion of the work order requirements work. This documentation shall be provided no later than 30 business days after completion of the work order requirements work.

Deliverables: CDRL A005 – Cost Documentation for Work Order

4.5.4 Emergency Work Order

Work Orders shall be classified as Emergency when the condition of the equipment is causing leakage of fluid, gases, odors, or particulates into occupied areas, may cause further damage to the facility, or pose a threat to personnel safety and/or health, causes curtailment of mission in equipment spaces because of inability to maintain required environmental conditions, or causes space temperatures above 76 degrees F in occupied office spaces and critical equipment rooms. The Government may unilaterally classify

Service Calls as Emergency even if these conditions are not met.

The Contractor shall respond to an emergency Work Order immediately during Normal Working Hours.

The Contractor shall remain on the job until the emergency situation has been secured and adequate temporary repairs have been made. Permanent repair shall be governed by the repairs provisions in this

SOW. Emergency Work Orders and callback responses are service requests where the work consists of correcting failures that constitute an immediate danger to personnel or property, including broken water pipes, major air conditioning or heating problems, or any work considered by the government designee to be of an emergency nature.

4.5.5 Emergency Call Back (After Business Hours Coverage)

On occasion, services shall be required to support an activation or exercise of contingency plans or emergency call back outside the Normal Working Hours described. Emergency call back requests are service requests where the work consists of correcting failures that constitute an immediate danger to personnel or property or any work considered by the TPOC to be of an emergency nature. The Contractor shall respond to emergency call back service requests within one hour. The Contractor shall remain on the job until the emergency situation has been secured and adequate temporary repairs have been made.

Permanent repair shall be governed by the repair provisions in this SOW. The Contractor shall provide a written account of any emergency call back, including costs incurred and plan for permanent correction of the problem, to the TPOC no later than the morning of the next business day. If the emergency call back is expected to exceed the amount $2500 threshold the Contractor must get approval from the KO.

Outside of regular government working hours, Contractor personnel capable of dealing with the most common recurring failures (e.g. A/C unit shutdowns, pump failures, clogged strainers at condensers, VFD faults, alarms) are expected to respond to the site within one hour to begin diagnosis and correction of the problem.

4.5.6 Urgent Work Order Response

Urgent Work Orders shall be diligently prosecuted during normal working hours until repairs are complete and shall be completed within 2 working days of receipt of the call. The Contractor shall remain on the job until the urgent repairs have been made. Permanent repair shall be governed by the repair provisions in this SOW. Urgent Work Orders are those Work Orders where the work consists of correcting failures that interrupt or otherwise adversely impact either Government operations or building occupant operations. Examples of these types of service requests include extreme temperature complaints or any malfunctions to HVAC equipment that affect Government operations, or any work considered by the TPOC to be of an urgent nature. Urgent Work Orders requiring special materials not locally available may justify an extension of the completion standard. Such circumstances shall be identified to the COR and Contracting Officer, who will grant extensions when justified. The Contractor shall provide a supplier(s) invoice for verification of material order and delivery date.

4.5.7 Routine Work Order Response

Routine Work Orders shall be diligently prosecuted during normal working hours until repairs are complete and shall be completed within 3 calendar days of receipt of the call. The Contractor shall immediately notify the TPOC with a written extension request when the routine service call cannot be completed within the specified timeframe. Routine Work Orders are those Work Orders that do not interrupt or otherwise adversely impact Government operations or building occupant operations. Routine

Work Orders also include Preventive Maintenance Work Orders.

4.5.8 Price Proposal for Additional Services Work Request

The Government shall issue the Contractor a work order for additional work within the general scope of this Contract. The Contractor shall provide a proposal within two working business days of receipt of the work order. The Proposal shall include a brief description of the technical approach to completing the work order. The work order Proposal shall also include detailed pricing on a firm-fixed price basis. At a minimum, the price to complete the work order shall include parts and materials, labor and subcontracting costs as described below.

4.5.9 Parts and Materials

The price for any parts and materials required to complete the work order shall include a description of the estimating methodology used by the Contractor to determine the reasonableness of the proposed price, e.g., review of manufacturer catalogs, review of competitive quotes or justification of only one available source for the parts or materials.

4.5.10 Labor

The price for labor required to complete the work order shall identify the labor categories and rates from the price schedule in this Contract. This includes the labor categories and rates for any subcontracts awarded under this Contract. Proposed and actual costs shall be recorded.

4.5.11 Additional (Non-Pricing Schedule) Subcontracts

The Contractor shall identify the price of any new or additional subcontractor labor necessary to complete the work order and the Contractor’s methodology to determine that the level of effort and price of labor is reasonable, e.g., competitive quotes for the work, justification of only one source, and any other additional information to assist the Government in determining the reasonableness of the proposed subcontract(s). The Contractor shall compete subcontractor opportunities for the work to the maximum extent practicable.

4.5.12 Indirect Costs (Markup)

The Contractor shall include the material handling cost (i.e., indirect cost, rate or burden) for any materials, parts, or subcontractor costs proposed to complete the work order as stated on the price schedule. If no indirect costs (markup) are included in the price schedule, the Contractor shall provide the basis for the indirect cost. When performing work that requires use of subcontractors (provide two or more quotes) and charging subcontractor management fee and/or parts and material handling fee or both, the Contractor shall provide the Government with documentation of vendor proposal(s). If two or more quotes are not obtained, the Contractor will provide justification.

4.6 Preventive Maintenance Specific Requirements

4.6.1 Preventive Maintenance Plan

The Contractor shall establish an effective Preventive Maintenance Plan for scheduling and performing scheduled preventive maintenance on all building equipment and systems requiring a preventive maintenance procedure covered under the scope of this Contract. The Contractor shall submit the

Preventative Maintenance Plan as part of the Contractor’s proposal. This plan will be approved by the

TPOC, the plan is to include the Contractor’s approach to maintenance and repair and list of equipment/systems receiving a preventive maintenance procedure as well as the specific maintenance standard or guide describing the preventive maintenance procedure, and frequency. The Contractor shall complete preventive maintenance in the month scheduled. Contractor shall provide a report accurate and timely tracking of preventive maintenance.

Deliverables: CDRL A006 – Preventative Maintenance Plan

The Contractor shall submit the plan to the government for approval for the preventive or predictive maintenance standards proposed by the Contractor. These standards must be based on a combination of equipment manufacturers’ recommendations, ASHRAE 180, NUWC PM STANDARDS (GFI), Industry

Standards, sensor technology, diagnostic software, the Contractor’s experience and other sources. The equipment requiring Contractor’s proposed preventive or predictive maintenance standards or guides includes all of the equipment and systems in the equipment inventory when any of the following equipment characteristics apply:

a. The equipment normally requires periodic replacement of consumable components.

b. The equipment normally requires periodic or occasional cleaning.

c. The equipment has moving parts.

d. The equipment is prone to failure before overall obsolescence of the system it serves.

e. The equipment is of a type itemized in the NETA, Maintenance Testing Specifications.

f. The equipment requires inspection, testing and maintenance in accordance with NFPA codes and standards.

g. The equipment requires maintenance in accordance with any other provision of this Contract.

4.6.2 Mechanical Equipment

Mechanical equipment repairs shall restore equipment/systems to their design capacity, efficiency, safety and appearance less normal wear and tear. Repair parts shall be compatible with equipment and of at least equivalent quality to the parts they replace. All repairs shall be in conformance with equipment manufacturers’ recommendations and all applicable codes and standards.

4.6.3 Electrical and Electronic Equipment

Electrical and Electronic equipment repairs shall restore equipment/systems to their design capacity, efficiency, safety and shall be in accordance with all applicable codes and standards. All repair parts and materials shall be of equivalent quality, size and strength of those they replace and compatible with the parts and materials they replace and other parts of the system.

4.6.4 Air Distribution Equipment

General

Air distribution equipment includes Heating, Ventilating, and Air Conditioning Units (All prime air movers) including: air handling units (AHU), condensing units (CU) split system air conditioners and heat pumps with direct expansion (DX) coils, reheat coils, supply fans, duct, and dampers, etc.

4.6.4.1 Operation of Air Distribution Equipment

The Contractor shall operate air distribution systems in accordance with their design and the approved sequence of operations and any other requirements within this Contract. The Contractor shall follow

ASHRAE 202-2103 (Commissioning Process for Buildings and Systems) or later versions, if superseded, when operating this type of equipment. The Contractor shall be responsible for making immediate adjustments or corrections that fall within the proposed maintenance plan, generated Work Orders and any other requirements under this Contract. The Contractor shall make recommendations and perform adjustments to controls, adjust BAS settings, correct set points, and restore equipment to automatic operation as approved by the CO or designee. The Contractor shall identify all alarm points with originating point identification information (device ID, point number, description) to manipulate the system to monitor conditions, track and trend operational criteria. The Contractor shall make every reasonable effort to protect all assets regarding air distribution systems and associated equipment listed in this Contract from adverse conditions.

4.6.4.3 Preventative Maintenance of Air Distribution Equipment

The Contractor shall use ASHRAE 180, NUWC PM Standards (GFI) and the manufacturer’s recommended maintenance procedures to perform maintenance.

4.6.4.4 Replacement of Air Filters

Within 3 months of contract award Contractor shall change or clean all air filters. Subsequent filter changes shall be performed per approved Preventive Maintenance Plan. The Contractor shall use high efficiency air filters when replacing the filters in air handlers and other equipment that use air filtration.

The Contractor shall only use air filters with known Minimum Efficiency Reporting Value (MERV), as defined in the ANSI/ASHRAE Standard 52.2. The Contractor shall replace air filters with the air filters that have the highest MERV value consistent with the feet per minute of the fan. The Contractor shall maintain minimum ventilation standards in ASHRAE Standard 62.1 with the current revision year. Prior to installation, the COR shall approve the filters to be used. The air distribution filters shall be changed as required by the Preventive Maintenance Plan.

Deliverables: CDRL 0011 – Maintenance Completion Report

4.6.4.5 Testing and Inspecting

The Contractor shall ensure that air distribution components operate on a system level per the design intent and sequence of operations by testing and inspecting the units. The testing of the air distribution system shall also include the integration with other equipment in the building including fans, ductwork, and air intakes. The Contractor shall conduct inspections of the condensate drip pans of all AHU and other equipment items and systems that physically have drip pans to ensure that they drain properly. Such inspections shall be conducted no less frequently than quarterly.

Drip Pans that are not level or that leak shall be reported to the TPOC. All drip pans shall be treated with an appropriate biocide to control the growth of algae, mold or other organisms or fungi. If any condensate pans are inaccessible, the Contractor shall notify the TPOC immediately.

4.7 CONTRACTOR REQUIREMENTS FOR PERFORMANCE ON A GOVERNMENT SITE

4.7.1 Control of Contractor Personnel

The contractor shall comply with the requirements of NUWCDIVNPTINST 5500.4C regarding performance at Government facility. All persons engaged in work while on Government property shall be subject to search of their persons and vehicles at any time by the Government, and shall report any known or suspected security violations to the Security Department of the contracting activity. Assignment, transfer, and reassignment of contractor personnel shall be at the discretion of the contractor. However, the contractor shall remove from contract performance any person who endangers life, property, or national security through improper conduct. Such removal shall not relieve the contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

4.7.2 Contract Personnel Administration

The contractor is responsible for managing its employees and guarding against any actions that are of the nature of personal services or give the perception that personal services are being provided. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it is the contractor's responsibility to notify the TPOC immediately in accordance with the clause FAR 52.243-7.

4.7.2.1 Standards of Conduct

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking disciplinary action with respect to its employees, as necessary. The Contractor is responsible for ensuring that its employees do not disturb papers on desks, open desk drawers or cabinets, or use Government telephones, except as authorized.

Each employee must adhere to standards of behavior that reflect favorably on his or her employer and the

Federal Government. Smoking is only allowed in designated areas on the property and no smoking is allowed within the Facility.

4.7.5.1 SECURITY CLEARANCES

Prior to any labor hours being charged on task, the Contractor shall ensure their personnel (including administrative and Sub-Contractor personnel) have obtained and can maintain favorable background investigations at the appropriate level(s) for access level required. Investigations are not necessarily required for personnel performing unclassified work who do not require access to Government installations/facility and/or Government IT systems/IT resources.

The Contractor will provide maintenance to mechanical systems and infrastructure that support critical or classified systems. The Contractor shall obtain all required security clearance certification and personnel

Secret Level Security Clearances (FCL/PCL) prior to commencement of work per DoDI 5220.22/DoD

5220.22-M – National Industrial Security Program Operating Manual (NISPOM). The Contractor shall ensure that a list of all personnel with SECRET level security clearances is maintained current, including clearances that are pending. The Contractor shall have the appropriate clearances and adequate number of personnel with a SECRET level security clearance to accomplish work requirements throughout responsible facility listed in Appendix B-Building Inventory. This clearance shall be obtained by and at the cost of the Contractor through their own Facility Security Officer (FSO). The Contractor is expected to work unescorted in facility locations for SECRET level and below.

A favorable background determination is determined by either a Tier 3 (T3) investigation, or Tier 5 (T5) investigation and favorable Federal Bureau of Investigation fingerprint checks. During clearance processing, the Contractor may be permitted to continue work with an interim security clearance if confirmed through NUWC Security Office.

All Sub-Contractors will meet minimum vetting requirements of a favorable Tier 1 (T1) U. S.

Government background investigation and shall be escorted while present at AUTEC Facilites.

4.7.5.2. ACCESS:

The Government will conduct a background check before a pass is issued to enter NUWCNPT. A pass is mandatory before any work may be performed on AUTEC facility. All personnel employed by the

Contractor in the performance of this contract, or any representative of this Contractor entering the

Government installation, shall submit and abide by Standard Form 74/DOD Contract Security

Classification specifications.

4.7.5.2.1 ACCESS TO BUILDING:

It shall be the Contractor’s responsibility, through the KO or TPOC, to obtain access to building and facility and arrange for them to be opened and closed. Keys may be issued to the Contractor; however, it shall be the Contractor’s responsibility to arrange for security of the buildings and facility. The Contractor shall be responsible for the cost of replacing any keys that are furnished and lost. If the KO or TPOC decides that a lock must be replaced because of the loss of a key by the Contractor, the Contractor shall pay the cost of that replacement. The Contractor shall pay the cost of changing a combination if the KO or

TPOC has reasonable cause to believe that the combination has been compromised. The Contractor is not authorized to duplicate any keys.

4.7.5.2.2 Key Control

Keys issued to the Contractor or the Contractor’s personnel or subcontractors shall be signed for and not transferred to other personnel unless recorded in the key control log. All new locks installed by

Contractor shall be incorporated into existing grand master key system. The Contractor shall develop procedures covering key control that shall be included in the QC plan. The Contractor shall be financially responsible for duplication of keys, replacement of locksets, opening doors in the event of lost keys by employees or subcontractors, and replacement of keys and lock-sets, due to keys not being recovered from terminated employees or subcontractors.

4.7.5.2.3 Physical Security

The Contractor shall be responsible for safeguarding all Government property provided for

Contractor use. Any loss of integrity in the lock and keying system shall be immediately reported to the

TPOC.

4.7.6 Language

On-site personnel and the Contractor’s Point of Contact (POC) for NUWC need to be proficient in

English, and must be able to read, write, speak, and understand English.

4.7.7 Employee Suitability

SECURITY REQUIREMENTS: The Contractor shall comply with all federal, state, and local security statutes, regulations and requirements. Upon request, submit the name and address of each employee hired for work on this contract. Security may request questionnaires and other security related forms be filled out prior to work or access by employees. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the CO when required to enter a

Government site.

The Contractor shall not disclose or disseminate information concerning the operations of the activity which would result in or increase the likelihood of the possibility of a breach of the activities security or interrupt the continuity of its operation.

Disclosure of information, relating to the services performed hereunder, to any person not entitled to receive the information, or failure to safeguard any classified information that may be received or observed by the Contractor in connection with work under this contract, may subject the Contractor to criminal liability under 18 U.S.C., Sections 793 and 798.

Inquiries, comments, or complaints arising from any matter observed, experienced, or learned as a result of, or in connection with, the performance of this contract, the resolution of which may require the dissemination of official information will be directed to the CO.

U.S. Government security clearance eligibility is required to access and handle classified and certain controlled unclassified information, attend program meetings, and work within restricted areas unescorted. Access to Sensitive Compartmented Information (SCI) is limited to U.S. Government

Facilities or other U.S. Government sponsored SCI Facilities authorized on the DD254 per DoDM

5220.22.

4.7.7.1 Appearance

Contractor personnel shall present a neat appearance and be easily recognized. This shall be accomplished by wearing uniforms bearing the name of the company and employee name. Uniforms shall be regularly laundered, consistent among personnel classifications, and maintained presentable during all working hours.

4.7.7.2 Personal Identity Verification Requirements

4.7.7.2.1 Credentials and Identification

PASSES AND BADGES: All Contractor employees shall obtain the required employee and vehicle passes. Prior to the start of the contract, submit to the CO an estimate of the number of personnel expected to be utilized at any one time on the contract. The Government will issue badges without charge.

Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within three days.

4.7.7.2.2 Escorting

Employees, including subcontractors, who do not have favorable preliminary or final suitability determinations and need to work in NUWC buildings must be escorted. In those cases, the Contractor shall comply with the security clearance procedures for Escort Only Contractors. All uncleared contract employees or subcontractors shall be escorted in NUWC buildings by another responsible cleared contract employee who is approved by the KO or designee. A Government employee can also escort uncleared contractor employees but the Contractor has primary responsibility for escorting and shall not depend on Government to provide escorts.

Escorts for uncleared contract employees shall always be within eyesight of the uncleared contract employees. The Contract Government escort shall watch uncleared employees and remain with uncleared contract employees for the entire time they are in NUWC facility. Any security violation of escort requirements by a cleared and approved contract employee shall result in the immediate removal from the

Contract of all contract employees involved, i.e., escorts and uncleared escorted contract employees.

Also, violations of escort requirements by subcontract employees in accordance with security requirements shall be grounds for loss of facility access for those individuals or grounds for termination of Contract, or both.

4.7.8 Employee Technical Qualifications

4.7.8.1 Mechanical Technicians

All personnel performing unsupervised maintenance or repair on HVAC equipment under this contract must be at a minimum, a licensed Journeyman (or equivalent license from the State in which the technician is licensed).

Any personnel working on HVAC equipment must be licensed in the discipline for that equipment. In other words, if the technician is working on (maintenance or repair) air conditioning or refrigeration equipment, they must possess an air conditioning/refrigeration license.

Technicians must be familiar with the equipment to be serviced, and have a minimum of five years’ experience in their trade, out of which at least 2 years must have been in the type/make of equipment covered by this contract that they are servicing or repairing. Every effort shall be made by the Contractor to have Service Calls attended to by the same technician(s) who attended to the Preventative Maintenance of that equipment.

The Contractor shall also have a backup of other service personnel of equivalent qualifications who can, in an emergency, attend to PM’s, Service Calls and Task Orders. Instructions given by the CO or COR to service technicians shall be considered as having been given to the Contractor. The Contractor shall employ a sufficient number of workers who are qualified for this work in order to execute the work under this contract efficiently and thoroughly.

4.7.8.2 Direct Digital Controls Systems Technicians

Field technicians working on control systems shall demonstrate documented training completion for the vendor for the equipment on which they are working. The Contractor shall provide proof of five (5) years of experience on DDC control systems and demonstrate the ability to troubleshoot and repair such systems. Contractor shall have academic classroom training experience and shall submit Training

Certificates from DDC manufacturers indicating such. A minimum of two weeks of manufacturers training is required for each separate controls system identified as being located in one of the buildings covered by this contract (Carrier). Note that technicians need not be employed directly by the Prime

Contractor; Subcontractors may provide qualified employees as well but a controls technician needs to be available during normal working hours.

4.7.9 Certifications

Copies of all certifications for Contractor employees shall be kept on-site and provided to the

Government upon request. The Contractor shall provide to the KO or their designee documentation of the certificates of training, licenses, and permits for all new employees not later than seven business days prior to that person beginning work under the terms of this Contract.

4.7.10 Employee Training

The Contractor shall submit a training program to ensure employees working in a Federal building have the experience, knowledge, skills and abilities to perform the work required by this Contract. The

Contractor shall document training and provide documentation to the KO and TPOC.

4.7.11 Education Requirements and Certifications

All HVAC personnel designated, to operate, maintain, and/or repair any combination of HVAC equipment or systems shall maintain a minimum of 16 hours of continuing education per year from either

NATE, HVAC Excellence, or UA Star recognized provider program. The Contractor shall submit written certification to the CO or designee.

4.8 Safety Management

4.8.1 General

The Contractor shall comply with all applicable Federal, state and local laws and regulations that relate to the maintenance and operation of equipment and systems within the scope of this Contract including:

permitting, plans, inspection, personnel safety, control of hazardous substances, certification, recordkeeping and training. Contract personnel shall wear proper personal protective equipment (PPE) to meet OSHA and USACE EM385-1-1 standards where required. Throughout the Contract period, the

Contractor shall keep current and be aware of any changes in regulations and requirements and update its operations and training as necessary.

The Contractor shall immediately correct or mitigate any recognized safety or environmental hazard. The

Contractor shall notify the COR, other designated Government representative, or appropriate authority if applicable. The Contractor shall be responsible for any fines or penalties levied by any environmental or regulatory authority resulting from its action or inaction (but not actions or inactions of a third party or the

Government).

4.8.2 Workplace Safety and Health Program

The Contractor shall develop a site-specific safety and health plan that specifically describes O&M work related to applicable safety programs required under 29 C.F.R. parts 1910 and 1926.

4.8.2.1 Reporting

The site-specific safety and health program shall be submitted to the COR or designee for review and approval within 30 calendar days of Contract start date. By approving the program, the government assumes no responsibility for the Contractor’s occupational safety and health program.

4.8.3 Scheduling and Record Keeping

The Contractor shall maintain copies of all tests, certifications, permits and other required records.

4.8.4 Fall Protection

The Contractor must provide fall protection equipment to its employees and all employees must be adequately trained in accordance with 29 C.F.R. 1910.28 and 1910.29. The Contractor shall develop specific fall protection procedures for work on roofs, equipment, and other areas at elevation.

4.8.5 Powered Platforms

Aerial and scissor lifts, if used, must be inspected before each use in accordance with 29 C.F.R.1910.67

(c) (2) (i) and the manufacturers specifications.

4.8.6 Lock Out/Tag Out

The Contractor shall adhere to 29 C.F.R. 1910.147 lock out/tag out procedures. The Contractor’s lock out/tag out procedures shall be developed and submitted to the KO or designee within 30 calendar days of

Contract start date. Contractor shall communicate the lock out/tag out procedures to all employees and other affected Contractors.

4.8.7 Confined Spaces

The Contractor shall develop a confined space entry permit system for all permit-required confined spaces within 30 calendar days of Contract start date.

4.8.8 Facility Hazards and Accidents

The Contractor shall take immediate action to report accident and control hazards that present an imminent danger.

4.8.8.1 Hazards

The Contractor is responsible for ensuring safe working conditions and identifying hazards that exist in the work environment. When the Contractor identifies any hazardous work condition, regardless of cause, the Contractor he is responsible for protecting its employees from that hazard and correcting hazards under its control. Hazards not under the control of the Contractor, as well as all hazards that present an imminent danger, must be reported immediately to the KO and COR.

4.8.8.2 Accidents

The Contractor shall immediately notify and provide copies of all accident reports to OSHA and to the

KO, COR or other designee.

4.8.9 Disruptive or Hazardous Equipment

4.8.9.1 Tools

The CO or designee shall approve in advance the use of impact tools and powder-actuated tools during

Normal Working Hours. Burning or welding equipment shall be used only with written permission from the facility management office or CO or designee. A Welding and Burning Permit shall be issued in advance for each day welding or burning is performed. A welding/burn permit shall be obtained from

GSA in accordance with GFI 6.2. Compress gas cylinders must be stored in accordance with 29

C.F.R.1910.101 and welding in a confined space requires specific confined space permitting requirements.

4.8.9.2 Hooks, Cranes, Hoists Chains and Slings

The Contractor shall inspect before each use and follow the inspection requirements in 29 C.F.R.

1910.184 and 1910.179 and ANSI B.30.10 as needed. Items that are defective shall be removed from service. The rated loads shall be listed on the devices.

4.8.10 Scheduled Disruption to Utilities including HVAC

Any work that will disrupt utilities, fire protection and life safety systems, lighting or space conditioning for building occupants must be scheduled and approved in advance by the CO, COR or other designee and generally must to be performed outside of Normal Working Hours.

4.8.11 Safety Data Sheets and Hazard Communication Plan

4.8.11.1 Safety Data Sheets

The Contractor shall make Safety Data Sheets (SDS) available to its employees in accordance with 29

C.F.R. 1910.1200 and upon request to the COR or designee.

4.8.11.2 Hazard Communication Plan

The Contractor shall develop a written Hazard Communication Plan in accordance with 29 C.F.R.

1910.1200 as part of its overall Health and Safety Program. The written plan applies to any hazardous chemical present in the area where the Contractor is working and to which the Contractor is or may be exposed to, under normal conditions of use. The plan must include the method the Contractor will use to provide other employers that shall also be exposed to the hazardous chemicals, knowledge of the locations where the Contractor’s SDSs are kept and how access by other employers can be obtained. The

Contractor shall prepare and submit a hazardous materials inventory as an appendix to the BOP and

Hazardous Communication Plan. This inventory shall itemize all materials by type as sold with an SDS and include approximate quantities stored or to be stored as well as the exact locations where hazardous materials are to be stored on the premises and the date the material was stored. The inventory must be kept current and submitted annually by September 30 of each year and at the end of the Contract.

4.8.12 Labeling and signage

The Contractor shall maintain the labeling of existing equipment, pipes, storage areas, containers, confined space, and workspaces as well as associated signage, in accordance with OSHA standards to ensure labels are visible and easily readable. Any equipment, pipes, and other materials, newly installed by the Contractor that require labeling and signage per OSHA standards shall be labeled immediately upon completion of the installation and maintained throughout the Contract period.

4.8.13 Emergency Shutdown Instructions

Emergency shutdown instructions (including contact name and telephone numbers) and Lock-Out-Tag-

Out procedures shall be posted by the Contractor in all mechanical rooms and electrical rooms, as applicable to the equipment in the given room. Such instructions and checklists shall be posted in an accessible and conspicuous location.

4.8.14 Electrical Safety

The Contractor shall comply with NFPA 70: National Electrical Code and NFPA 70E: Standard for

Electrical Safety in the Workplace, when working on or around electrical equipment or systems or switchgear equipment. The Contractor shall ensure that any and all areas restricted to qualified personnel are secured and properly labeled.

4.9 Environmental Management

4.9.1 Refrigerants

4.9.1.1 Operations

The Contractor shall comply with EPA section 608 regulations (40 C.F.R. part 82 under section 608 of the Clean Air Act) and associated state laws…