Attachment 7 RGV Contractor PMO Scheduled Work Bid Form v5 FY26.xlsx
XLSX spreadsheet 45 KB Posted
- Solicitation number
- 70B01C25R00000038_
About this file
This is a Scheduled Work Bid Form template for the Rio Grande Valley (RGV) Tactical Infrastructure Maintenance contract, requiring offerors to submit pricing for preventative maintenance services across a base period and four option periods.
Offerors must complete yellow-highlighted cells to propose costs for: (1) scheduled maintenance on fixed-price basis, including preventative maintenance on 110 motorized sliding gates (quarterly PM cycles) and 4 grates with 3 quarterly inspections per asset; (2) Project Management Office (PMO) costs; and (3) a coefficient percentage for unscheduled maintenance work representing profit, overhead, bonds, and insurance markups. The contract period runs from July 11, 2025 through January 10, 2031, divided into a base period (07/11/2025-07/10/2026) and four one-year option periods, with a six-month extension. Unscheduled maintenance costs are pre-established by the government at $5,861,758.12 annually for the base period, escalating to $6,590,891.91 by Option Period 4, plus $250,000 annually for specialized maintenance (Carrizo Cane removal). The total contract value across all periods is $35,787,031.96. Scheduled maintenance descriptions and costs must be referenced to the Statement of Work sections C.4.0, C.4.1, C.4.2, C.4.6, C.6.0, C.6.1, and C.6.2. All scheduled amounts automatically transfer to the summary sheet for total evaluated price calculation.
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Instructions PMO Scheduled Work Bid Form
The Offeror shall complete the sheets for the Base Period, Option Period 1, Option Period 2, Option Period 3, and Option Period 4 by filling the cells highlighted in YELLOW. In addition, the offeror shall propose the PMO cost by completing Row 3, and propose its coefficient % for the unscheduled maintenance work by completing Row 7 in the Summary sheet. The Scheduled amounts will transfer automatically to the summary sheet to give the total evaluated price.
Summary
| Requirement | Base Period: | |||||||
| 07/11/2025 - 07/10/2026 | Option 1: | |||||||
| 07/11/2026 - 07/10/2027 | Option 2: | |||||||
| 07/11/2027 - 07/10/2028 | Option 3: | |||||||
| 07/11/2028 - 07/10/2029 | Option 4: | |||||||
| 07/11/2029 - 07/10/2030 | Extension: | |||||||
| 07/11/2030 - 01/10/2031 | Total | |||||||
| Scheduled Maintenance (RGV) - FFP | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| PMO (RGV) - FFP | $ - 0 | |||||||
| Scheduled / PMO Subtotal: | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Unscheduled Maintenance | $ 5,861,758.12 | $ 6,039,158.02 | $ 6,220,338.81 | $ 6,404,439.14 | $ 6,590,891.91 | $ 3,295,445.96 | $ 34,412,031.96 | |
| Unscheduled Specialized Maintenance "CARRIZO CANE" | $ 250,000.00 | $ 250,000.00 | $ 250,000.00 | $ 250,000.00 | $ 250,000.00 | $ 125,000.00 | $ 1,375,000.00 | |
| Coefficient (%) of Unscheduled Maintenance (LN 5/6) (Profit+OH+Bonds/Ins) (% Markup) | 0% | |||||||
| Coefficient ($): | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Unscheduled Subtotal: | $ 6,111,758.12 | $ 6,289,158.02 | $ 6,470,338.81 | $ 6,654,439.14 | $ 6,840,891.91 | $ 3,420,445.96 | $ 35,787,031.96 | |
| TOTAL CONTRACT VALUE: | $ 6,111,758.12 | $ 6,289,158.02 | $ 6,470,338.81 | $ 6,654,439.14 | $ 6,840,891.91 | $ 3,420,445.96 | $ 35,787,031.96 |
| Scheduled Maintenance noted on SOW C.4.0 → C.4.1 →C.4.6 |
| PMO noted on SOW C.6.0 → C.6.1 →C.6.2 |
| Unscheduled Specialized Maintenance "CARRIZO CANE" noted on SOW C.4.0 → C.4.2 →C.4.6 |
Base Period
| BASE PERIOD: RGV SCHEDULED MAINT (FFP) | Description of Service | Qty of Asset | Count of Events | Duration (Calendar Days) | Labor ($) | Materials ($) | Equipment ($) | |
| Vehicle Gate, Sliding Motorized Preventative Maintenance (110 gates - 1 PMs per qtr.) | Routine: Perform PM using CBP Gate Checklist. Test to ensure gates are operational, exercise, clean, lubricate, document and take required photos. Confirm gate electrical components i.e. emergency lights, flood lights, electrical conduits, tork timers and photo cells are functioning properly. Perform vegetation around gate footprint including keypads during PM cycle. Upon completion of cycle perform proactive vegetation around gate footprint and key pad only. | 110 | 4 | |||||
| Grate Inspection and Preventative Maintenance (4 Grates - 3 inspections per qtr.) | Routine: Perform Monthly PM Inspections and maintain operational condition. Fix damage caused by water and wind erosion, remove and replace existing cables, winches, wheels, electrical boxes, culverts and appurtenances with new ones, clean and reconditioning culverts, appurtenances, other drainage structures and ditches, remove debris silt and other obstacles. Exercise Harlingen Grate quarterly. | 4 | 12 | |||||
| RGV Total: | $0.00 | $0.00 | $0.00 | |||||
| Grand Total: | $0.00 |
OPT 1 PERIOD
| OPT 1 PERIOD: RGV SCHEDULED MAINT (FFP) | Description of Service | Qty of Asset | Count of Events | Duration (Calendar Days) | Labor ($) | Materials ($) | Equipment ($) | |
| Vehicle Gate, Sliding Motorized Preventative Maintenance (110 gates - 1 PMs per qtr.) | Routine: Perform PM using CBP Gate Checklist. Test to ensure gates are operational, exercise, clean, lubricate, document and take required photos. Confirm gate electrical components i.e. emergency lights, flood lights, electrical conduits, tork timers and photo cells are functioning properly. Perform vegetation around gate footprint including keypads during PM cycle. Upon completion of cycle perform proactive vegetation around gate footprint and key pad only. | 110 | 4 | |||||
| Grate Inspection and Preventative Maintenance (4 Grates - 3 inspections per qtr.) | Routine: Perform Monthly PM Inspections and maintain operational condition. Fix damage caused by water and wind erosion, remove and replace existing cables, winches, wheels, electrical boxes, culverts and appurtenances with new ones, clean and reconditioning culverts, appurtenances, other drainage structures and ditches, remove debris silt and other obstacles. Exercise Harlingen Grate quarterly. | 4 | 12 | |||||
| RGV Total: | $0.00 | $0.00 | $0.00 | |||||
| Grand Total: | $0.00 |
OPT 2 PERIOD
| OPT 2 PERIOD: RGV SCHEDULED MAINT (FFP) | Description of Service | Qty of Asset | Count of Events | Duration (Calendar Days) | Labor ($) | Materials ($) | Equipment ($) | |
| Vehicle Gate, Sliding Motorized Preventative Maintenance (110 gates - 1 PMs per qtr.) | Routine: Perform PM using CBP Gate Checklist. Test to ensure gates are operational, exercise, clean, lubricate, document and take required photos. Confirm gate electrical components i.e. emergency lights, flood lights, electrical conduits, tork timers and photo cells are functioning properly. Perform vegetation around gate footprint including keypads during PM cycle. Upon completion of cycle perform proactive vegetation around gate footprint and key pad only. | 110 | 4 | |||||
| Grate Inspection and Preventative Maintenance (4 Grates - 3 inspections per qtr.) | Routine: Perform Monthly PM Inspections and maintain operational condition. Fix damage caused by water and wind erosion, remove and replace existing cables, winches, wheels, electrical boxes, culverts and appurtenances with new ones, clean and reconditioning culverts, appurtenances, other drainage structures and ditches, remove debris silt and other obstacles. Exercise Harlingen Grate quarterly. | 4 | 12 | |||||
| RGV Total: | $0.00 | $0.00 | $0.00 | |||||
| Grand Total: | $0.00 |
OPT 3 PERIOD
| OPT 3 PERIOD: RGV SCHEDULED MAINT (FFP) | Description of Service | Qty of Asset | Count of Events | Duration (Calendar Days) | Labor ($) | Materials ($) | Equipment ($) | |
| Vehicle Gate, Sliding Motorized Preventative Maintenance (110 gates - 1 PMs per qtr.) | Routine: Perform PM using CBP Gate Checklist. Test to ensure gates are operational, exercise, clean, lubricate, document and take required photos. Confirm gate electrical components i.e. emergency lights, flood lights, electrical conduits, tork timers and photo cells are functioning properly. Perform vegetation around gate footprint including keypads during PM cycle. Upon completion of cycle perform proactive vegetation around gate footprint and key pad only. | 110 | 4 | |||||
| Grate Inspection and Preventative Maintenance (4 Grates - 3 inspections per qtr.) | Routine: Perform Monthly PM Inspections and maintain operational condition. Fix damage caused by water and wind erosion, remove and replace existing cables, winches, wheels, electrical boxes, culverts and appurtenances with new ones, clean and reconditioning culverts, appurtenances, other drainage structures and ditches, remove debris silt and other obstacles. Exercise Harlingen Grate quarterly. | 4 | 12 | |||||
| RGV Total: | $0.00 | $0.00 | $0.00 | |||||
| Grand Total: | $0.00 |
OPT 4 PERIOD
| OPT 4 PERIOD: RGV SCHEDULED MAINT (FFP) | Description of Service | Qty of Asset | Count of Events | Duration (Calendar Days) | Labor ($) | Materials ($) | Equipment ($) | |
| Vehicle Gate, Sliding Motorized Preventative Maintenance (110 gates - 1 PMs per qtr.) | Routine: Perform PM using CBP Gate Checklist. Test to ensure gates are operational, exercise, clean, lubricate, document and take required photos. Confirm gate electrical components i.e. emergency lights, flood lights, electrical conduits, tork timers and photo cells are functioning properly. Perform vegetation around gate footprint including keypads during PM cycle. Upon completion of cycle perform proactive vegetation around gate footprint and key pad only. | 110 | 4 | |||||
| Grate Inspection and Preventative Maintenance (4 Grates - 3 inspections per qtr.) | Routine: Perform Monthly PM Inspections and maintain operational condition. Fix damage caused by water and wind erosion, remove and replace existing cables, winches, wheels, electrical boxes, culverts and appurtenances with new ones, clean and reconditioning culverts, appurtenances, other drainage structures and ditches, remove debris silt and other obstacles. Exercise Harlingen Grate quarterly. | 4 | 12 | |||||
| RGV Total: | $0.00 | $0.00 | $0.00 | |||||
| Grand Total: | $0.00 |
File details come from the government source that posted it. Updated .