Attachment 7.pdf

FLETC Base Security. The Contractor shall contact Contracting Officer Representative (COR) upon contract award to obtain FLETC Security Base Access requirements. The Contractor shall note that it can take a minimum of two weeks for FLETC Security to process documentation related to Base Access, and even longer for special cases such as foreign nationals. It is the responsibility of the Contractor to comply with FLETC Base Security measures and the Coast Guard will not be liable for delays or terminations of

FLETC Base Access.

Gaining Access to FLETC Charleston:

• Contractors that are U.S. Citizens and seeking access to the FLETC/Federal Complex are required to be issued a FLETC ID Badge. Contractors shall submit completed DHS Form 11000-

25 and OF-306 (or updated versions of the aforementioned forms if distributed by the COR following the award of the contract) to the COR a minimum of 14 days prior to the start date.

If the Contractor is expected to be onsite for 5 days or less, a FLETC Form 121-00-02 may be utilized. This form cannot replace the normal application process if the Contractor will be returning to base multiple times within the same contract period. A single FLETC Form 121-00-

02 is authorized per Contractor per contract period. All Contractors will be subject to fingerprinting and background check.

• Contractors that are either foreign born or are a foreign national seeking access to the FLETC/

Federal Complex, regardless of time frame, must be issued a FLETC ID Badge. Contractors shall submit completed DHS Foreign National Screening Form 11055, DHS Form 11000-25, and OF-

306 and shall provide a copy of their U.S. Passport, Visa, and/or Naturalization Certificate. This shall be submitted to the COR a minimum of 30 days prior to the start date. All Contractors born outside the U.S. but are U.S. Citizens will be required to submit DHS Foreign National

Screening Form 11055, DHS Form 11000-25, and OF-306 and shall provide proof of U.S.

Citizenship in the form of a U.S. Passport or Naturalization Certificate. Contractors that are either foreign born or are a foreign national shall complete fingerprinting regardless of their duration on the cutter.

• The COR will distribute the most recent revision of the access forms, as applicable, via email to the Contractor as soon as possible following the award of the contract. Contractors are strongly encouraged to type out and hand sign the forms, as hand written forms may be illegible and slow the review process down. The Contractor is strongly encouraged to complete all required fingerprinting prior to the work start date to allow for immediate and uninterrupted access to

FLETC and Cutter.

• It is imperative that the “Work Start Date” on the FLETC access form is as accurate as possible for that individual. This date should be the day the person will be onsite and need access to the base, not necessarily the first day of the contract. This will allow for an adequate amount of time for the Contractor’s fingerprints to be adjudicated. An inaccurate “Work Start Date” may cause temporary loss of FLETC access while the contractor’s fingerprints are being processed.

Contractor are strongly recommended to extend the “Work Stop Date” 15 to 30 days past the scheduled work completion date to ensure uninterrupted contractor access to FLETC if a contract extension were to occur.

• Contractors shall be advised that the Department of Homeland Security (DHS) completes background checks on all FLETC applicants and reserves the right to deny access to those with criminal history, those who have not registered for Selective Service, and/or other various conditions. If any disqualifying information is discovered during the background check process, FLETC may require the individual to vacate FLETC property immediately. DHS may not be required to supply a reason for denial of entry or removal from the FLETC facility. Contractors shall abide by the policies and regulations established for the daily operations of FLETC, including but not limited to wearing the FLETC-issued ID badges at all times, adhering to posted speed limit signs, posted restricted area signs, traffic directional signs, and law enforcement directions given by FLETC Security Forces. The Contractor shall be advised that FLETC Badges may be terminated due to violation of FLETC policies and regulations.

Arriving at FLETC Charleston:

• Contractors are required to check in at the visitor’s center prior to entering the main gate and 1)

Pick up a visitor’s badge, and 2) Complete a parking pass application prior to gaining access to

FLETC. The parking pass shall be completed on-site and requires the contractor to provide a valid license, vehicle registration and proof of insurance. All vehicles are subject to search and

FLETC/Federal Complex utilizes 100% ID Checks. Parking is located at the foot of PIER PAPA.

THE CONTRACTOR SHALL NOT PARK ON THE PIER.

• Contractors shall proceed to 1050 Register St to meet with the Base Charleston Command

Security Officer immediately after the visitor center to be fingerprinted. Hours of operation for the Base Charleston Command Security Officer is Monday thru Friday, 0830-1100. To ensure the

Command Security Officer is available, Contractors shall call 843-740-3168 before arrival.

Fingerprinting outside hours of operation shall be scheduled in advance with the Base Charleston

Command Security Officer. Upon completion of fingerprinting, the Project Manager shall provide the COR with names of Contractors to be added to the Cutter Access List.

Gaining Access to a Cutter:

• The Contractor must complete required fingerprinting before being placed on the Cutter

Access List and permitted on board the Cutter. The Project Manager shall notify the COR of

Contractors who have completed fingerprinting to be added to the Cutter Access List. The Cutter

Access List will be kept at the quarterdeck of the vessel, enabling Cutter watch standers to maintain visitor accountability. Contractors shall sign in and out at the quarterdeck each day and abide by 100% ID checks. Contractors who are not on the Cutter Access List will not be permitted onboard the cutter.

Gaining Access to Secure Spaces on the Cutters:

• Certain spaces on board the cutter contain classified information and will require proof of security clearance before access is granted. These spaces are CIC, COMM/MEES, the LAN Room and

SCIF. Personnel requiring to work in these areas must have their clearance via OPNAV

5521/17 form at least two weeks prior to arrival in addition completing fingerprinting.

Submitting Access Requests:

• All of the required base access forms contain Personally Identifiable Information (PII).

Encryption or password protection of emails is HIGHLY ENCOURAGED.

• Please submit all required forms, completed and signed, via email to the Port Engineer/COR listed below. Submit all required forms in a single email, not to exceed 10MB. The designated

Port Engineer/COR will ensure that the forms are secured, reviewed, and forwarded to the proper personnel. You will be notified of any discrepancies with the paperwork.

• Please do not hesitate to contact any of the personnel on the email list below with questions.

Point of Contact Job Description E-Mail Phone #

TBD TBD TBD TBD

TBD TBD TBD TBD

Pier Restrictions:

• The Contractor will be provided a “Contractor lay-down area” at the foot of the pier to store any office and equipment trailers, personal vehicles, parts, etc. The Contractor should be aware that due to weight limitations on the pier, any blast equipment, vacuum trucks, cranes, portable toilets or showers, etc. shall not be staged on the pier without prior approval. The Contractor shall submit “cut sheets” to the COR a minimum of 5 days prior to the equipment being used for approval. “Cut sheets” are usually obtained from the equipment rental company and typically contain information such as weight, number of axels, dimensions, and other pertinent information about the equipment to be staged on the pier. The Contractor should include the dates the equipment will be staged on the pier and suggested location of the equipment. The COR will forward this information to the Civil Engineering Unit who will approve or deny the equipment to be staged on the pier. The COR will notify the Contractor once the equipment is approved or denied.

Temporary Sanitation Services on Pier Papa:

• In addition to the requirements of SFLC Standard Specification 0000, General Requirements, 3.2.11, Temporary sanitary and sewage facilities, the following requirements apply:

o For USCG personnel sanitary facilities and/ or portable toilet facilities must:

▪ Be trailered

▪ Be able to connect to the sewage shore connection on the pier

▪ Be able to independently (without requiring a separate service vehicle) pump sewage and/ or grey water to the sewage shore connection

▪ Mobile chemical toilets “porta-potties” are not authorized

• In addition to the requirements of SFLC Standard Specification 0000, General Requirements,

3.2.12 sanitary facilities for contractor-personnel, the following requirements apply:

o Sanitary facilities are not permitted on the pier and must be staged on shore o Mobile chemical toilets “porta-potties” are authorized in the shore staging area