Attachment 6 - Safety Guides.docx

Attachment 6: Sample Safety Guides

Major Medical Emergency Response

Major medical emergencies involve those cases that cannot be treated with basic first aid procedures like severe cuts, severe falls, heart attacks, etc. Prompt and immediate action is key to potentially saving a life.

Take the following actions anytime an employee, contractor, or visitor shows signs of profuse bleeding, loss of consciousness, difficulty in breathing, trauma, other serious medical symptoms.

1. Page for First Aid Assistance An emergency response number must be pre-established by the contractor. This number shall be provided to all occupants of the sire and must be clearly listed in signage at all onsite facilities.

2. Dial 9-1-1 to Initiate Emergency Medical Response

· Be prepared to provide the following information:

Breathing (yes or no) Conscious (yes or no) Nature of accident (if applicable)

· Do not hang up the phone unless instructed to do so by the 911 operator.

· Assist first aid responders to comfort and aid the injured or ill employee.

· Direct a co-worker or guard to attend the gate so that the emergency vehicle will have immediate access to the facility.

3. When in Doubt, Pull the Fire Alarm

· In the event that you are the injured person and no one else can see you or if you are unable to perform the duties above for whatever reason.

· This will cause a response, no matter the emergency.

Minor Injury Response

Most accident and first aid response situations will be for minor injuries. Minor injuries can be immediately attended to by trained first aid responders but will always need addition medical follow up by external medical providers.

Take the following actions anytime an employee, contractor, or visitor shows needs medical attention for a minor injury.

1. Page for First Aid Assistance An emergency response number must be pre-established by the contractor. This number shall be provided to all occupants of the sire and must be clearly listed in signage at all onsite facilities.

2. Evaluation for Additional Medical Treatment The injured, and the EMT will determine if additional medical evaluation or treatment is needed.

If further medical evaluation or treatment is needed, the EMT or onsite Supervisor will arrange transportation to Hospital Emergency Room.

Fire Emergency Response

The protection of personal safety is the first and foremost goal of the action plan for handling fire emergencies.

The following actions shall be taken in the event of a fire emergency.

1. Go to the nearest fire alarm pull station and pull the fire alarm.

· An alarm on the display station in the Guard Areas and the onsite fire station that shows the zone and identification of the alarm box pulled. From that information, the location of the fire emergency can be determined.

· The fire alarm system will signal an alarm to the monitoring system. Monitoring company will dispatch a 911 call to the Fire Department and to TTC.

· An audible and visual alarm signal will immediately notify all on-site personnel that a fire alarm has been activated. This alarm signal initiates an evacuation of the site.

· Emergency Response Team Members reporting to the zone to assist in the emergency.

2. If the fire is small and contained,

· AND you are trained in the use of a fire extinguisher

· AND you have safe and clear access to a fire extinguisher

· AND you have an available exit

· AND you can get help and have someone assist you,

· THEN you may attempt to extinguish the fire with a fire extinguisher.

· If the first attempt to put out the fire fails, stop efforts and evacuate.

3. If the fire is large and/or uncontained,

· Pull the nearest fire alarm box to initiate an evacuation

· Evacuate immediately and alarm all those you meet on the way out of the emergency

· Notify the Head Count Coordinator or Emergency Coordinator of the details.

4. Personnel Accounting

· Personnel will be accounted for by the supervisor and/or manager.

5. Response Coordination

· The Emergency Coordinator will provide logistical support to the responding fire company Officer in Charge.

· No one is allowed to re-enter the facility until the responding fire company Officer in Charge and/or the Incident Commander announce an “ALL CLEAR” for re-entry.

Workplace Violence Threats

Workplace violence can be the result of domestic instability, emotional duress, hatred and crime. Every employee needs to be vigilant. When an employee has concerns for their safety or concerns for the safety of a co-worker, they need to let their immediate supervisor know immediately.

The following actions shall be taken in the event of a threat of or actual incident of workplace violence.

1. Report threat to Supervisor or Manager

· The supervisor needs to report the matter to their department head where the issue can be discussed with the HR Manager so that appropriate precautions can be taken.

2. Report workplace violence incidents to Supervisor or Manager

· When situations like threats of harm, violent assault, and or reckless violence present themselves the immediate actions to be taken are:

· Contact your supervisor who will contact the police at 9-1-1. If the situation is immediately life threatening than take the initiative to call 9-1-1 first.

· Protect people by evacuating the immediate area.

· Do not engage or negotiate with the perpetrator, as that is the work of the police officer.

Bomb Threats

Although bomb threats are typically seen as pranks, concerns about terrorism and domestic violence have made it important that all bomb threats be taken seriously.

The following actions shall be taken in the event of a bomb threat.

1. Written Bomb Threats

· Handled written bomb threat notes as little as possible in order to preserve fingerprint, handwriting, postmarks, typewriting and other evidence.

· The person receiving written bomb threats should save all items connected with the note, such as the envelope and its contents.

· Notify your supervisor immediately. Make sure the written contents are saved in a secure container. The supervisor will contact the Safety Manager and/or the HR Manager immediately.

· The Police will then be contacted, and a response will be coordinated with the responding police officers.

2. Phoned Bomb Threats

· The person taking the call should try to give someone nearby a note. That individual will contact the Safety Manager and initiate the Police call while the person on the phone keeps the caller engaged.

· The following can help the person taking a bomb threat call respond appropriately:

· Remain calm. Be courteous and don’t interrupt the caller.

· Note whether the caller is male or female, an adult or a child.

· Keep the caller on the phone as long as possible. Don’t hang up until the caller does. The phone company may be able to trace the call if you stay on the line long enough.

· If the switchboard or caller ID displays the caller’s phone number, write it down.

· Ask questions to get information. Write all information down, try to find out:

1. The location of the bomb

2. Where the caller is?

3. When the bomb is set to explode?

4. The time of detonation?

5. How the caller knows about the bomb?

6. Whether other bombs have been placed and where?

7. What kind of bomb it is and what it looks like?

8. If the caller is familiar with the building?

9. Why the bomb was placed?

· Inform caller that the building is occupied, the bomb could cause injuries or death

· Listen for background noises, caller mannerisms, voice characteristics, accents.

· After the caller hangs up share your information with your supervisor.

· Do not use walkie-talkies, beepers or two-way radios during a bomb threat.

· Depending on the situation an evacuation order may be given. Staff members and Fire Brigade will search facility for suspicious items or changes in the arrangement of equipment, furnishings, or other articles. No one, though, should touch, handle, or move any suspicious object they might find.

Weather Emergencies

Serious inclement weather can impact production and threaten the health and safety of all personnel on-site.

The following actions shall be taken in the event of a weather emergency.

1. Tornados

· The receptionist is instructed to listen to radio reports for the status of Tornado Watches and Warnings. When a warning is in effect the supervisor or guard will alert the onsite personnel by paging to take cover immediately.

· Employees and all site personnel are instructed to go to the designated tornado rooms or restrooms keeping away from the windows, until the warning is lifted.

· When the immediate weather threat is over the Supervisor needs to evaluate that condition of the site.

2. Power Failures

· All personnel areas are to go to the site’s main break room.

· Lift truck operations and material transfers should be shut down.

· Contact the maintenance team member and verify that maintenance is initiating their Power Restart procedures. If a maintenance person is not present, contact the facility engineer.

3. Major Weather Storms

· Regional storms like blizzards, ice storms and hurricanes present unique challenges and their presence may be felt for many days. The Contractor will take the lead role in monitoring conditions, communicating with the local community leaders and government to determine the operational status of the Facility.

· Employees can call TTC directly and determine the status of the facility and site. During severe weather updates are regularly given. No matter what the status of the site is, YOU as an individual employee knows the conditions in your home area the and YOU must make a decision determining if travel is safe. When road conditions are poor and you do drive to work take the following precautions:

· Let someone know where you are going.

· If you have a cellular phone, take it.

· Drive cautiously.

· Take extra clothing or jackets if severe freeze is possible.