Attachment 6 - Instructions to Offerors.pdf

Attachment 6 - FA441720Q0018

Addendum to 52.212-1 Instructions to Offerors-Commercial Items

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: "The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers."

General Instructions

A. To assure timely and equitable evaluation of the offer, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements (including 1. Terms and conditions 2. Representations and certifications). Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The offer shall consist of three (3) separate parts: Part I – Price, Part II - Past Performance, Part III - Technical

C. Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. Return the provision FAR 52.212-3, Offeror Representations and Certifications - Commercial Items along with the offer. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

D. A site visit will be scheduled for 9 July 2020 at 10:00 AM local – Hurlburt Field time. The meeting location will be the parking lot at:

1 Special Operations Contracting Squadron 350 Tully Street, Bldg 90339 Hurlburt Field, FL

All interested site visit attendees must contact the below POC’s expressing intent to attend by 6 July 2020 to ensure base passes can be acquired. Please include in the subject line “FA441720Q0018 – Site Visit.” If you do not receive acknowledgment of your submission it is highly encouraged to follow up via phone at 850-884-1269 to ensure your email was received.

Points of Contact: All communications shall be submitted via e-mail to all the following personnel/addresses: Nick Rogers at robert.rogers.70@us.af.mil, Christopher Smith at christopher.smith.110@us.af.mil

E. Questions must be submitted via email to the personnel noted above. All questions are due no later than 2:00 PM local – Hurlburt Field Time, by 15 July 2020. All questions and answers will be posted to the SAM Beta website at https://beta.sam.gov. If sending multiple

F. Offer Submission Instructions: Offers must be submitted electronically via email. All documents submitted must be saved in .pdf format, and shall follow the instructions in FAR 52.212-1. Due to the number of attachments required, offers shall use the following subject line to account for submissions with multiple emails:

“FA441720Q0018 - Building Demolition - [company name] - 1 of [total number of emails sent]”

Late offers will be processed in accordance with FAR 52.212-1(f) "Late submission, modifications, revisions, and withdrawals of offers."

The due time and date for offers is 2:00 PM local – Hurlburt Field Time on 27 July 2020.

Offers shall be on 8.5” X 11” page. A page is defined as one face of a sheet of paper containing information. The text size shall be no less than 12 pitch. Offers shall use at least 1 inch margins on the top and bottom and 1 inch side margins. Copies and Page Limits. Evaluators will only read up to the maximum number of pages specified. If the page limit is exceeded, the excess pages will not be evaluated.

G. Specific Instructions: Teaming Arrangements as a Prime and Subcontractor relationship (if applicable):

Offerors must provide the following information not later than the date and time offers are due:

1. Include size of each concern required at 13 CFR 121.103(h) (I) (2) (ii) and 124.513(b) (1);

2. Clearly establish roles of each party (who is prime and who is subcontractor, who is responsible for what tasks, contract administration, offers, work management, etc.);

3. Subcontractor past performance cannot be disclosed to the prime offeror without the subcontractor's consent. Provide a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor, only if it is being used as part of the past performance evaluation;

4. Identify each member's share of the prospective contract, 50/50, 51/49, etc.

5. Include exclusivity that the team member will not be replaced for the duration of the contract, any exceptions should be identified and assurance that the team members are not teaming with another firm for the same procurement;

6. Include a statement of acknowledgement that the prime contractor shall remain fully responsible for contract performance, regardless of any teaming arrangements between the prime contractor and its subcontractors.

Part I - Price Submission

1. Complete blocks 12, 17a, and 30a, b, and c of the Standard Form (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with attachments. The solicitation constitutes the model contract. Insert proposed unit and extended prices on page three of the SF 1449.

2. Complete the necessary fill-ins and certifications in the Contract Clauses section. The provisions FAR 52.212-3 shall be returned along with the offer. If the offeror has completed all representations and certifications contained in this solicitation in their SAM registration, the offeror shall state so.

3. Return page one of all solicitation amendments with the original solicitations documents, signed by the same official authorized to sign the SF 1449.

4. Include Teaming Arrangement/Joint Venture (if applicable)

Part II - Past Performance Submission

1. Provide no more than three (3) of the most relevant contracts performed for Federal agencies or commercial customers within the last three (3) years from the issue date of this solicitation. Past performance will be considered relevant if the scope of work meets the criteria outlined in the Addendum to 52.212-2 Evaluation. Recent is defined as work within the last three (3) years from the issue date of this solicitation.

The past performance submission should contain the following information:

(a) Company/Division name

(b) Product/Service

(c) Contracting Agency/Customer

(d) Contract Number

(e) Contract Dollar Value

(f) Period of Performance

(g) Verified, up-to-date name, address, e-mail address, FAX and telephone number of the contracting officer or customer POC responsible for procuring your services

(h) Comments regarding compliance with contract terms and conditions

(i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions,

(k) Details as to what the predecessor companies, key personnel, or subcontractors participation was in the example past performance being provided.

(l) Explanation of how the scope of the referenced contract is similar to the SOW.

(m) Associated CPARS ratings and accompanying CPARS information, if applicable.

*If no CPARS information is available for any of the submitted past performance, the offeror shall ensure that the references submitted with the offer are provided the past performance questionnaire (Attachment 8). It is strongly recommended all offerors request their references to submit their past performance questionnaires immediately via email to robert.rogers.70@us.af.mil and christopher.smith.110@us.af.mil.

If a teaming arrangement is contemplated, the offerors shall provide any relevant and recent past/present performance information on previous teaming arrangements with the same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts to be evaluated.

Part III – Technical

Offers shall submit one original and one sanitized copy (removal of company name, address, or any other identifiable information) of the technical part with the CAGE code only in place of company name.

The sanitized copy shall be provided as a separate document. Provide the following documentation with the technical submission:

1. Project Schedule identifying the separate work elements, order of work elements to include project phasing, number of days for each work element, and the identification of work elements in the critical path.

2. Management Plan demonstrating how the offeror will successfully manage the contract.

3. Qualifications illustrating key personnel who will be involved in the day-to-day accomplishment of the work. This must include a project manager and superintendent.

4. Safety Plan explaining the measures to be taken in order to protect personnel, structures, and vegetation in the vicinity of the work site.

If a teaming arrangement/Joint Venture is contemplated, provide complete information as to the arrangement, including up to three (3) recent and relevant past/present performance information on previous arrangements with same partner or as this entity (CAGE). If this is a first time joint effort, each party to the arrangement must submit separate past performance information. Subcontractor past performance may only be disclosed for use by the prime contractor if a letter of consent to release past performance information to the prime is completed by the subcontractor and included with the past performance.

If the offeror claims there is no past performance, then that status must be identified to the contracting officer no later than the date and time proposals are due from all the offerors.

(End of Addendum)