Attachment 6 - Basis for Award and Evaluation Factors.pdf

Source Selection Information – See FAR 2.101 and 3.104

HTC71126QE130

Attachment 6

ADDENDUM TO 52.212-1; INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEVIATION) (FEB 2026)

Paragraph (a) is tailored to read as follows: (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449).

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph “(II)

Quote

Preparation Instructions” below.

Paragraph (c) “Period for acceptance of offer” is tailored to read: The quoter agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes.

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The government will not consider multiple quotes presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) “Contract award (not applicable to Invitation for Bids)” is tailored to read: The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the

Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. If the Contracting Officer determines the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the

Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and may waive informalities and minor irregularities in offers received.

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one purchase order as a result of this Request for Quote (RFQ).

Paragraph (l)(7) is added and reads as follows: (l)(7) Debriefings may be provided in writing, orally, or in person, at the Government’s discretion.

Paragraph (k) System for Award Management is tailored to read: “Unless exempted by an addendum to this solicitation, by submission of a quote, the quoter acknowledges the requirement that a prospective awardee shall have an active registration in the System for Award Management (SAM) database prior to quote submission, during performance, and through final payment of any purchase order resulting from this solicitation.

I. FORMAL COMMUNICATIONS

Formal communications and requests for clarifications and/or information concerning this solicitation shall be submitted via email as identified below.

Subject: Solicitation HTC71126QE130

To: Ms. Aliyah Williams, Contract Specialist, aliyah.williams4.civ@mail.mil

Ms. Sarah Albers, Contracting Officer, sarah.l.albers2.civ@mail.mil

Request for clarifications and/or information concerning the solicitation should be submitted in the following format:

Reference: Section____, Page____, Paragraph____, Question:

All requests must be made in writing via email to the above addresses. No requests for clarification and/or information will be provided in response to Offeror-initiated telephone calls. Written inquiries will be answered in writing and posted to SAM.gov. However, time may not allow for requests to be answered if not received by the above addresses within 10 calendar days of the due date for offers as specified in this solicitation.

II. QUOTE PREPARATION INSTRUCTIONS

A. GENERAL INSTRUCTIONS

To assure timely and equitable evaluation of quotes, each quoter must follow the instructions contained herein. Quoters are required to meet all RFQ requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quote being ineligible for award.

Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements in the Performance Work Statement (PWS). Failure to meet a requirement may result in a quote being ineligible for award. The quote shall be clear, concise, and include sufficient detail for effective evaluation. The quote should not simply rephrase or restate the government's requirements but rather shall provide convincing rationale to address how the quoter intends to meet these requirements. Quoters assume the Government has no prior knowledge of their equipment, facilities, and experience, and that the Government will base its evaluation on the information presented in the quote provided. The Government reserves the right to reject any or all quotes in whole or in part and/or to incorporate all, part, or none of the quoter’s written quote into the resultant purchase order. In addition, there is no obligation on the part of the Government to make an award to any quoter in response to this RFQ or substantiate/verify the validity of the quoters stated claims in making a reasonable evaluated commercial award decision. Any stated claims that may be identified as invalid/non-compliant following award will be treated as a performance issue and handled appropriately with the potential for contract termination.

B. ORGANIZATION

Quotes shall consist of three separate volumes.

1. Volume I - Business Proposal (Attachment 4)

2. Volume II – Technical Proposal (Attachment 5)

3. Volume IV – Price Proposal (Attachment 3)

C. DISTRIBUTION

mailto:aliyah.williams4.civ@mail.mil mailto:sarah.l.albers2.civ@mail.mil

Electronic Proposals: Offerors shall submit signed and dated quotes on or before 6:00AM Central

Time, 27 April 2026. The quote shall be submitted in three electronic documents, titled by volume, in a single email with the subject, “HTC71126QE130” to those identified in Section I. If the email exceeds 10MB, the volumes may be sent in separate emails that clearly indicate how many emails the Government can expect to receive so that all volumes are complete. All documents shall be in

English; any non-English documents must include accompanying translation pages. The Government will issue an email confirmation outlining the number of emails and documents received. Offerors who do not receive an email confirmation shall contact Ms. Aliyah Williams at 618-817-0713 or Ms.

Sarah Albers at 618-817-9481. Hard copy proposals will not be accepted.

D. PROPOSAL PREPARATION COSTS

This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of the quoter’s quote or in making any necessary studies for the preparation thereof, or for any visit the Contracting Officer may request for the purpose of clarification of the quote or for preparation of negotiations. By the submission of its quote, the quoter assumes all associated costs.

III. VOLUMES I – III

Offerors shall submit all documents requiring signature or completion by the Offeror. Each Offeror shall provide the following information and complete the applicable fill-ins and signature fields.

Restriction on disclosure and use of data for Volumes I and II.

Offerors that include data in their proposals they do not want disclosed outside the Government or duplicated, used, or disclosed – in whole or in part – for any purpose other than proposal evaluation must annotate this restriction by selecting within each worksheet, in the drop-down blocks provided, whether a restriction does or does not apply.

** This restriction does not limit the Government’s right to use information contained in this data if it is obtained from another source without restriction. If a contract is awarded to an Offeror as a result of -- or in connection with -- the submission of this data, the Government shall have the right to duplicate, use, or disclose the data to the extent provided in the resulting contract.

A. VOLUME I – BUSINESS VOLUME

The introduction document should include the information listed below and any other items for which a location has not otherwise been specified. Failure to follow these instructions may result in removal from this competition.

Offerors are required to complete and submit Attachment 4, Business Worksheet. Offerors shall select the appropriate response in each drop down and provide written responses in the blocks provided, supporting attachments/documentation, and applicable provision fill-ins/certifications as required for evaluation of the Offeror’s Business Worksheet. Narrative responses are limited to the text fields provided. The text fields may not be altered, and no additional page submissions will be accepted. This includes all documents requiring signature or completion by the Offeror, such as the Standard Form (SF) 1449 and any solicitation amendments. An authorized official shall complete and sign the SF 1449, solicitation amendments (if applicable), and all certifications and representations requiring original signature. By submitting a Business Worksheet, the Offeror accedes to the contract terms and conditions as written in the RFQ, with attachments.

B. VOLUME II - TECHNICAL VOLUME

Offerors are required to complete and submit Attachment 5, Technical Capability Worksheet. Offerors shall provide written narrative responses in the blocks provided explaining how the Offeror will meet each requirement. Narrative responses are limited to the text fields provided. The text fields may not be altered, and no additional page submissions will be accepted.

The quoter should describe any risks associated with implementation of the quoter’s management approach; describe any techniques and actions to mitigate such risks; and explain whether the techniques and actions identified for risk mitigation have been successfully used by the quoter.

C. VOLUME III - PRICING VOLUME

The price proposal shall contain a completed copy of Attachment 3, D2S2 Pricing Matrix. The Offeror shall input rates for all items highlighted in yellow, rounded to the nearest whole dollar. The Offeror shall complete the Pricing Matrix and propose the monthly rate column for the base year and each option year.

The rate for the six-month extension of services will auto-populate based on the rate provided in Option

Year 4. Failure to complete the Pricing Matrix as specified may result in removal from competition. The

Government seeks the Offeror’s best price, and all quoted rates must be guaranteed through contract completion.

FAR 52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(DEVIATION) (FEB 2026)

FAR 52.212-2 is tailored as follows:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

A. FACTOR 1: BUSINESS PROPOSAL

The Government will evaluate all items listed on the Business Proposal Worksheet (Attachment 4) on an

Acceptable/Unacceptable basis as defined below. To be rated Acceptable, the proposal must include all documents and information as required by FAR 52.212-1 of the solicitation and associated Addendum.

Additionally, the Offeror must have a current registration in the System for Award Management

(www.sam.gov) at the time of proposal submission.

Rating Definition

Acceptable Business volume meets the minimum requirements of the solicitation.

Unacceptable Business volume does not meet the minimum requirements of the

B. FACTOR 2: TECHNICAL

The Government will evaluate all items listed on the Technical Capability Worksheet (Attachment 5) on an Acceptable/Unacceptable basis as defined below. Proposals with an “Unacceptable” technical capability proposal rating will not be considered for award.

The Technical Capability Worksheet (Attachment 4) includes questions that require detailed narrative responses. Answers that simply restate the requirements outlined in the Government’s Performance

Work Statement (PWS) or use generic phrases such as “will comply” or “standard techniques will be employed” will be deemed Unacceptable.

Rating Definition

Acceptable Technical volume meets the minimum requirements of the solicitation.

Unacceptable Technical volume does not meet the minimum requirements of the

C. FACTOR 3: PRICE

The Government will evaluate the price listed on the Pricing Matrix (Attachment 3) on a Fair and

Reasonable/Not Fair and Reasonable basis as defined below. Proposals with a “Not Fair and

Reasonable” price proposal rating will not be considered for award.

Per FAR 12.201-1, Simplified Procedures, the contracting officer has broad discretion in fashioning suitable evaluation procedures. The procedures prescribed in FAR parts 14 and 15 are not mandatory.

At the contracting officer’s discretion, one or more, but not necessarily all, of the evaluation procedures in part 14 or 15 may be used.

The Government will evaluate the monthly rates for the base period and all option periods, including the six-month extension, in addition to the Total Evaluated Price (TEP), in making a fair and reasonable determination. Pricing for the six-month extension of services period will be based on half (1/2) the proposed price of the final option period. Offerors shall not submit a price for the optional six-month extension of services since the pricing spreadsheet will automatically populate the total. Evaluation of options will not obligate the Government to exercise the option(s).

The total cost for each Contract Line Item Number (CLIN) is calculated by multiplying the monthly rate by the number of months.

The TEP is a summation of the total cost for each CLIN.

(c) A written notice of award or acceptance of an offer, electronically delivered or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the

Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Paragraph (d) is added as follows:

(d) Basis for purchase order award - This acquisition is being conducted under FAR Part 12, Acquisition of Commercial Items of the Federal Acquisition Regulation (FAR). Quotes will be evaluated using the factors identified in FAR 52.212-2, Evaluation – Commercial items and this addendum. Noncompliance may be grounds to eliminate the quote from consideration for purchase order award. Award will be made on the basis of lowest evaluated price of the quote and whose business and technical factors are rated

“Acceptable.” The evaluation process shall proceed as follows:

The Government will review each Business Volume (Attachment 4) and assign a rating of "Acceptable" or "Unacceptable." Proposals with an "Acceptable" Business Volume will then be sorted from lowest to highest Total Evaluated Price (TEP) using the D2S2 Pricing Matrix (Attachment 3). The proposal with the lowest TEP will be evaluated for Technical Capability and assigned a rating of "Acceptable" or

"Unacceptable." If the proposal with the lowest TEP is rated "Unacceptable" for its Technical Volume, the next lowest TEP proposal will be evaluated.

The lowest-priced proposal with an "Acceptable" Technical Volume will undergo a price evaluation to determine whether the proposed price is fair and reasonable, in accordance with FAR12.201-1, Simplified

Procedures.

If the lowest-priced proposal is determined to have fair and reasonable pricing, the Government will conduct a responsibility determination in accordance with FAR 9.104-1. If the offeror is deemed responsible, the evaluation process will conclude, as this proposal represents the best value to the

Government. The award will be made to that offeror without further consideration of other quotes.

If the lowest-priced offeror’s price is not deemed fair and reasonable or if the offeror is found non-responsible, the next lowest-priced proposal will be evaluated. This process will continue until a proposal is identified as having an "Acceptable" Technical Volume, fair and reasonable pricing, and the offeror is deemed responsible—or until all quotes have been evaluated.

The Government reserves the right to make no award if the submitted quotes do not meet quality standards or if funding is unavailable for the requirement. The Government intends to evaluate quotes and award a single Firm Fixed Price Contract without requesting or accepting revised quotes. Therefore, offerors are advised to submit their initial quote with the most favorable terms and best performance potential.

Contracting Officer Discretion:

The Contracting Officer may request additional information or revised quotes at any time during the evaluation process. Such inquiries may be directed to all, none, or selected offerors, as necessary.

However, the Contracting Officer will ensure that all offerors are treated fairly and impartially, in accordance with FAR 1.102-2(c)(3).

(End of provision)