Attachment 2 - Invoice Instructions.pdf
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- Attached to
- 595th Transportation Brigade Logistics Support Services Deployment and Distribution Service Support (D2S2)
- Solicitation number
- HTC71126QE130
About this file
This is a Payment Information attachment to contract HTC71126QE130 that outlines invoicing procedures and payment processing requirements for contractor reimbursement. The US Government will only reimburse for services specifically enumerated in the contract and reflected in the Schedule of Rates, with payments processed through the Transportation Financial Management System (TFMS). Contractors must submit invoices in English in the designated contract currency no later than 30 days after service completion, with invoices sent to the designated Contracting Officer's Representative (COR) or COR designee via email for certification.
The invoice certification process requires the COR to complete review within 10 business days of receipt and forward certified invoices to the 595th Budget Analyst at ARTRANS HQ and the ARTRANS G8 Brigade email box (usarmy.scott.artrans.mbx.g8-brigade-team@army.mil). The ARTRANS G8 budget team must complete entitlement activity within 5 days of receiving a certified invoice, with payment issued to the vendor 2 business days after entitlement completion. The prompt payment clock begins upon receipt of a certified invoice by the ARTRANS budget team, and payments exceeding 30 days incur interest per the Prompt Payment Act. Invoice documents must include header-level information (vendor name, address, number, site name, contract number, payment terms, invoice number, date, and total dollar amount) and line-level details (contract line item ID, description, unit of measure, quantity, unit price, and extended amount).
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Text version
HTC71126QE130
Attachment 2
Payment Information
Payment Procedures
The US Government will not pay for services unless specifically enumerated in this agreement and provided for in the Schedule of Rates in this contract.
Payment will be made using the Transportation Financial Management System (TFMS) IAW the
Invoicing Instructions below.
Invoicing Instructions
All invoices will be rendered in English in the currency designated on the associated contract and will be provided not later than 30 days after services have been rendered. The contractor shall provide all invoice documents to the designated COR or COR designee for certification. The COR will then review the billing to insure a proper invoice has been submitted which is in accordance with the provisions set forth in the contract and accurately reflects services provided as documented in the designated substantiating documentation. Once the COR has completed their review, all valid invoice documents will be certified and submitted to the government entitlement activity for processing. All invalid invoice documents will be immediately returned to the contractor for corrective action.
Invoice Submission Process
Invoice Certification Process
All invoices will be certified for payment by the Contracting Officer's Representative (COR) designated to support each location. Invoice documentation will be provided by the contractor to the COR to support the invoice certification process. The COR will complete the invoice certification process within 10 business days of receipt of the invoice data from the contractor. The COR will then email the certified invoice document to the 595th Budget Analyst at ARTRANS HQ and to the ARTRANS G8 Brigade email box at usarmy.scott.artrans.mbx.g8-brigade-team@army.mil. ARTRANS G8 budget team will complete entitlement activity within 5 days of receipt of a certified invoice from the COR. Payment will be issued to the applicable vendor 2 business days after entitlement has been completed. The prompt payment clock begins when a certified invoice is received by the ARTRANS budget team. Payments taking longer than
30 days to process will incur interest in accordance with the Prompt Payment Act.
Invoice Documents
The contractor shall invoice at the end of each month.
Invoice documents will be provided to the designated COR or COR designee via email submission for certification purposes. The following data elements will be provided on each invoice document:
Header Level
• Vendor Name
• Vendor Address
• Vendor Number
• Vendor Site Name mailto:usarmy.scott.artrans.mbx.g8-brigade-team@army.mil
• Contract Number
• Invoice Payment Terms (Net 30)
• Invoice Number
• Invoice Date
• Invoice Total Dollar Amount
Invoice Line Level
• Contract Line Item Id
• Contract Line Description
• Unit of Measure
• Quantity
• Unit Price
• Extended Amount
Frequency of Invoice File Submission
The Contractor shall submit invoices not later than thirty (30) days after completion of services.
File details come from the government source that posted it. Updated .