Attachment 6 - Additional Business Proposal Instructions.pdf

ATTACHMENT 7: ADDITIONAL BUSINESS PROPOSAL INSTRUCTIONS

AND UNIFORM COST ASSUMPTIONS

Operation and Management of the Mali Service Center (MSC)

In addition to the format requirements for the Business Proposal that are contained in Section L of the solicitation, the information presented in this section of the RFP is intended to provide uniform cost assumptions and business clarifications.

Offerors are advised to give careful consideration to the Statement of Work, all reference material provided as attachments, the Technical Evaluation Criteria, and the RFP as a whole, in the development of your proposal. The information requested in these instructions should be used as a guide for the development and formatting of your Business Proposal. Offerors should consider and include the information requested here, as well as any other information which will benefit the proposal.

BUSINESS PROPOSAL – TABLE OF CONTENTS

Offerors must submit a single complete and independent Cost Proposal for the RFP to which they are responding.

An IDIQ contract is anticipated with various Task orders, of either a time & materials (T&M) or firm fixed price type.

Offerors proposing to the Task Order shall provide its per hour labor rate for each labor category and skill level across all years of the Task Order contract performance as part of the offeror’s business proposal.

The Table of Labor Rates must be included as part of the offeror’s business proposal. The labor rates must be fully loaded, as in each per hour rate must include applicable costs for fringe benefits, overhead, General and Administrative (G&A), profit, etc. The labor rates an offeror provides in its proposal shall be incorporated into the contract as the schedule of prices which an offeror must provide in response to task orders. Offerors are encouraged to provide their best value available labor rates and identify any discounts applied or previously negotiated, such as GSA schedule labor rates to ensure an agency receives the best value at the lowest overall costs. Consequently, the awardee(s) will not be able to propose cost adjustments or profit mark-up on top of its labor rates when it later proposes in response to future task orders.

Proposal instructions listed below apply to offerors proposing to the RFP for the Operation & Management of the Mali Service Center.

SECTION 1 – PROPOSAL COVER SHEET (use form NIH 2043 identified in Section J of the Solicitation)

SECTION 2 – COST OR PRICE SUPPORT

Section L of the RFP specifies the minimum documentation requirements for cost data and all cost related support. All related documentation should be included in a clearly marked section of the proposal.

SECTION 3 – UNIFORM COST ASSUMPTIONS

1) Technical Cost Assumptions

Since the need for each task area each year is unknown at this time, please provide estimated cost for the full IDIQ contract (inclusive of all task orders) following the below assumptions. For evaluation purposes only, please provide proposed cost for the below cost categories. All direct labor rates, as listed in Table 1 below, submitted shall be fully loaded. The Offeror shall include all applicable aspects that make up the fully loaded rate such as: direct labor, fringe benefits, G&A, and Profit.

Other Direct Cost elements, as listed in Table 2 below, such as Materials and Supplies, travel, consultants, etc. will be separately priced.

Based on the cost assumptions, the Offeror shall provide its per hour labor rate for each labor category and skill level across the base and all option periods, for a total of five (5) years, as part of the offeror’s business proposal. The labor rates must be fully loaded, as in each per hour rate must include applicable costs for fringe benefits, overhead, General and Administrative (G&A), profit, etc.

The hour quantity assumptions for each task area are provided below. Offerors must multiply its loaded labor rates by the hours provided in each task area. Business proposal must show the hour quantity, proposed labor category title, loaded labor rate and the total price for each labor rate.

This IDIQ contract includes an ordering period of 5 years. Each year must be budgeted separately within the Business Proposal.

The following assumptions shall be made for proposal purposes:

TABLE 1- Direct Labor- Level of Effort

Staff

Estimat ed

Level of

Effort

Year 1

Year 2

Year 3

Year 4

Year 5

US/Home Office

Project Director 35

Senior Program Manager 50

Financial Manager 25

Mali Service Center

Director 75

Deputy Director 75

Operations Manager 75

Chief Accountant 100

Senior Accountant(s) 200

Junior Accountant(s) 200

Procurement Specialist 100

HR Specialist 50

Information Technology (IT) Officer

Administrative Officer 100

Logistics & Transport Specialist

Contracts Support 100

Driver 100

Janitor 50

Guard 50

For Budgeting purposes, Offerors shall consider the following:

TABLE 2- OTHER DIRECT COSTS (MATERIALS)

Uniform Costs Year 1

NTE

Year 2

NTE

Year 3

NTE

Year 4

NTE

Year 5

NTE

Travel Local/Domestic $413,760 $422,020 $430,445 $439,040 $888,850.00 International $357,230 $365,950 $374,880 $384,025 $777,420

Other Direct Costs:

Consultants $78,000 $79,720 $80,230 $81,995 $165,790 Insurance $27,960 $28,280 $28,790 $29,300 $60,000 Service Center Costs

Vehicle Costs $520,960 $527,500 $536,890 $543,660 $1,096,995 Laboratory Operating Costs

$13,250 $13,485 $13,730 $13,975 $28,200

Medication & Medical Services

$487,400 $496,080 $504,910 $513,900 $1,036,935

Generator Operating Costs

$290,540 $295,715 $300,980 $306,335 $618,120

Foreign Country/Field Office Operating Costs

$52,200 $56,185 $57,185 $58,200 $117,440

US/Home Office Operating Costs

$3,200 $3,280 $3,360 $3,440 $6,965

Miscellaneous Labor Costs

$281,970 $286,990 $292,100 $296,315 $596,920

Fixed Assets $348,730 $354,940 $361,015 $367,440 $741,420

2) Travel

Travel Costs – Commercial Costs for lodging, meals and incidental expenses incurred by Contractor personnel shall be considered to be reasonable and allowable to the extent they do not exceed on a daily basis the per diem rates set forth in the Federal Travel Regulation, General Service Administration (GSA).

Therefore, if travel costs are applicable and proposed by offerors, please be advised that they shall be calculated using the per diem rate schedule as established by GSA. Reimbursement of travel costs under any contract awarded from this RFP shall be in accordance with FAR 31.205-46.

Travel Policy One copy of the offeror’s (and any proposed subcontractors) written travel policy shall be included in the business proposal (original only). If an offeror (or any proposed subcontractor) does not have a written travel policy, the offeror shall state so.