Attachment 6 - Addendum to 52.212-1.docx

Attachment 6 / Solicitation # FA330026R0043

ADDENDUM 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Deviation 2026-O0038) (FEB 2026)

Paragraph (a) is tailored as follows: General: This firm fixed-priced (FFP) contract is set-aside 100% for small business concerns. Only offers from small business concerns will be accepted. Upon examination of the initial offers, the Contracting Officer will review this determination and if, in the Contracting Officer's opinion, adequate price competition exists no additional cost information will be requested and certification under RFO 15.403-2(b)(1) will not be required. However, if at any time during this competition the Contracting Officer determines that adequate price competition no longer exists, offeror(s) may be required to submit information to the extent necessary for the Contracting Officer to determine price reasonableness.

Proposals must be complete, self-sufficient, and respond directly to the requirements of the Request for Proposal (RFP). Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The Government intends to evaluate offers and award this firm-fixed price contract without negotiations. However, the Government reserves the right to conduct negotiations if deemed in its best interest. Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a price and technical standpoint.

Offerors may be asked to clarify certain aspects of their proposal (e.g., the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Exchanges conducted regarding adverse past performance or to resolve minor or clerical errors will not constitute negotiations, and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

Offerors shall submit only one proposal for Air Force (AF) Credentialing Opportunities On-Line (COOL) Purchase Agents Requirement. The Government will review only one proposal per offeror. Proposals must be electronically submitted via the Solicitation Module within Procurement Integrated Enterprise Environment (PIEE), accessible at https://piee.eb.mil to Mark Restad at mark.restad.1@us.af.mil, LaChandra Thompson at lachandra.thompson@us.ad.mil and Samantha Millington at samantha.millington.1@us.af.mil, no later than the date and time specified in Block 8 on the face page of the RFP.

Paragraph (b) is tailored as follows: Acceptance Period: The Government requires a minimum acceptance period of 60 calendar days from the date specified for receipt of offers; however, offerors may specify an acceptance period exceeding the Government’s minimum requirement.

(i). Communications: Exchange of source selection information after submission of the initial proposal packages between the Government and offerors will be controlled by the Contracting Officer. E-mail should be used to transmit such information and must be encrypted. “Source Selection Information should be listed in the subject line of the email – See RFO 2.101 and 3.104-1”. To facilitate the sending and receiving of encrypted e-mails, offerors must use MS Outlook e-mail configured to support encryption or a different e-mail product that is S/MIME compatible and configured to support encryption. Please contact the following Contracting Officer, Team Lead, and Buyer: Mark Restad at mark.restad.1@us.af.mil LaChandra Thompson at lachandra.thompson@us.af.mil and Samantha Millington at samantha.millington.1@us.af.mil prior to the first submittal to exchange certificates used for encryption. This will ensure the process is working correctly. When submitting source selection information via e-mail, file compression to include but not limited to zip files will not be accepted.

(ii). Points of Contact: The Contracting Office Points of Contact (POC) are the sole POCs for this acquisition. Solicitation information and amendments will be posted to the SAM.Gov website at https://sam.gov/. Offerors may e-mail written questions pertaining to this RFP, or any of its attachments, to the addresses below. The Government will answer questions received up until 3:00 PM C.S.T. on 18 September 2026 and provide responses to interested parties via SAM.Gov. Questions received after this date may not be answered.

Mark Restad, Contracting Officer E-mail: mark.restad.1@us.af.mil

LaChandra Thompson, Team Lead E-mail: lachandra.thompson@us.af.mil

Samantha Millington, Contract Specialist E-mail: samantha.millington.1@us.af.mil

(iii). Electronic Reference Documents: All referenced documents for this solicitation are available on the SAM.Gov website. Potential offerors are encouraged to subscribe for e-mail notifications to be updated when information has been posted to the website for this solicitation.

Paragraph (c) is tailored as follows: Late Proposals: Late proposals are defined in and will be processed in accordance with RFO 52.212-1(c). Submission, modification, revision, and withdrawal of proposals.

Paragraph (f) is added as follows: Specific Instructions: Proposals shall be submitted to the Government in four (4) separate volumes as set forth below:

(1) VOLUME I – SUMMARY AND MISCELLANEOUS DATA.

(a) The offeror shall provide a concise summary and master table of contents of the entire proposal.

Volume I shall be organized according to the following general outline:

1. Table of Contents

2. Completed Clause fill-ins & Certifications

3. Authorization Letter

4. Joint Venture Agreement, if applicable

5. Responsibility Determination Supporting Information

(b) Standard Form 1449 (SF 1449). Complete all necessary blocks to include Blocks 12, 17a, 30a-30c of the RFP, the offeror accedes to the contract terms and conditions as written in the RFP. A scanned copy of the originally signed (“wet” signature) page or electronically signed signature page shall be included in the proposal package.

(c) Standard Form 30 (SF 30), Blocks 15A-15C, for any/all amendments. A scanned copy of the originally signed (“wet” signature) page or electronically signed signature page shall be included in the proposal package for any/all amendments.

(d) Complete the necessary fill-ins and certifications in provisions and in the on-line Representations and Certifications at www.sam.gov. For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in.

(e) Authorization Letter. Submit a letter, signed at the vice-president level or equivalent or higher, that identifies the individual(s) with the authority to obligate or otherwise bind your company to the resulting contract and, if necessary, future contract modifications.

(f) Joint Venture Agreement. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

(g) Responsibility Determination and Supporting Documentation. In accordance with RFO 9.104-3(a), the Contracting Officer must make a determination of responsibility prior to contract award. Because the contractor will be required to purchase approved civilian/industry credentialing exams, course materials, and boot camps for the AFCOOL Credentialing Program Office (CPO) for a period of time prior to Government reimbursement, they must demonstrate the financial capacity to sustain contract operations. To demonstrate sufficient funds, the offeror’s proposal shall include written evidence demonstrating access to at least one and a half million dollars ($1,500,000.00). Evidence of at least $1.5 million shall be provided in the form of a dated letter from a reputable financial institution or financial entity on the company’s letterhead. Financial capability documentation submitted in Volume I is to assist the Contracting Officer in making a pre-award responsibility determination IAW RFO 9.104-3(a).

IAW RFO 9.104-5, the offeror is required to comply with the submission regarding RFO 52.209-5, Certification Regarding Responsibility Matters. Since it is the Government’s intent to make Award without Negotiations, the Government may request that an offeror submit additional information so a responsibility determination can be made. This request for additional information will not be construed as negotiations with an offeror as defined by RFO 15.001. An incomplete proposal may be considered to indicate lack of understanding of the requirement and may result in the entire proposal being determined “non-responsive” and eliminated from further consideration.

(2) VOLUME II – FACTOR 1 - TECHNICAL PROPOSAL.

(a) General. The written Technical Volume shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal shall not simply rephrase or restate the Government’s requirements but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

(b) Volume Organization.

1. Table of Contents

2. Glossary

3. Summary Page

4. Management Plan

(c) Summary Page(s). To aid the Government’s understanding, provide a summary of the offeror’s proposed technical approach and how the approach will efficiently and effectively meet the requirement. The summary page(s) shall not exceed two (2) pages.

(d) The technical volume shall not exceed 12 total pages, which includes the Management Plan and the Summary Page(s). The page limit does not include the table of contents or glossary. A page is defined as one face of a sheet of paper containing information. Pages shall be numbered consecutively. Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation, or, sent back to the offeror.

(e) Page size will be 8 1/2” x 11” except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17.”

(f) Typing shall be double spaced, in Times New Roman font, and not be less than 12 pitch. Offeror’s are allowed to use a smaller text font for charts, tables and diagrams, no smaller than 10 pt. Additionally, offeror’s can single space within tables.

(g) Elaborate formats or color presentations are not desired or required.

(h) Each page containing proprietary information should be so marked.

(i) Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION – SEE RFO 2.101 and 3.104 FOR OFFICIAL USE ONLY

(j) Technical Factor is listed below:

Management Plan

The offeror shall provide a Management Plan that describes its approach and process to ensure the employment of qualified personnel as necessary for functional continuity. At a minimum, the Management Plan shall include the following:

• Submit resume for qualified Purchasing Agent Manager intended to fill the performance objective designated in PWS paragraph 6.4.

• Approach and process to ensure no gap in any labor category exceeds ten (10) working days as required in PWS paragraph 3.2.

(3) VOLUME III – FACTOR 2 - PAST PERFORMANCE INFORMATION. Each offeror shall submit a Past Performance Volume with its proposal. The Past Performance Volume shall be prepared in accordance with all instructions contained within this section. Only references for past efforts/contracts of relevance are desired.

(a) Volume Organization. The Past Performance volume shall be organized according to the following general outline:

(1) Table of Contents

(2) Glossary

(3) Summary Page

(4) Past Performance Information (PPI)

(5) Organization Structure Change History

(6) Teaming Agreement, if applicable

(7) Subcontractor Letters of Consent

(b) Summary Page. Many companies have acquired, been acquired by, otherwise merged with other companies, and/or reorganized their divisions, business groups, subsidiary companies, etc. In many cases, these changes have taken place during the time of performance of relevant present or past contracts. As a result, it is sometimes difficult to determine what past performance is relevant to this acquisition. To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of the offering company. As part of this explanation, show how these changes impact the relevance of any efforts identified for the past performance evaluation. Since the Government intends to consider past and present performance information provided by other sources as well, the “roadmap” should be applicable to contracts the Government receives information on from other sources.

If applicable, describe the role of the Offeror and each subcontractor, teaming partner, and/or joint venture partner for whom the Offeror is required to provide Past Performance Information Sheets in accordance with paragraph e below.

(c) Quality and Satisfaction Rating of Contracts completed in the Past Five (5) Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) that demonstrates customer satisfaction with overall job performance and/or quality of completed and/or ongoing contracts. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems, such as cost overruns, extended performance periods, numerous warranty calls, etc. There is no required format for submission of this information.

(d) Performance Surveys/Questionnaires: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The government requires the offeror to send out a PPQ to each of the Points-of-Contact (POCs) identified in the Past Performance Information (paragraph (e) below).

The offeror shall send out the PPQ (Attachment 3), using the Past Performance Evaluation Cover Letter provided with the same attachment, to each of their references.

THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS SOLELY WITH THE OFFEROR.

Past Performance Questionnaire: For each of the three (3) submitted contracts found to have some relevance to the instant acquisition, the Past Performance Team may contact the points of contact identified in the PPQs. A telephone interview may be conducted utilizing the Present/Past Performance Questionnaire (Attachment 3). The Government reserves the right to change, alter, and/or supplement the questionnaire without further notice to the offeror(s).

(e) Past Performance Information (PPI): Utilizing the PPI Sheet (Attachment 2), submit information on no more than three (3) recent contracts the offeror considers most relevant in demonstrating their ability to perform the proposed effort. One (1) of the past performance references may be for a subcontractor, teaming partner, and/or joint venture partner that will perform major or critical aspects of the requirement (i.e., 25% or more of the work). Recent past performance information includes contracts performed and/or being performed for any customer within (5) years from the issuance date of the solicitation, to include at least twelve (12) consecutive months of documented performance during the five (5) year period. Include rationale supporting your assertion of relevance and identify aspects of the contracts deemed relevant and how they relate to the proposed effort.

(f) If an offeror has no past performance history of relevance, the offeror must affirmatively state it possesses no past performance history of relevance.

(g) The evaluation of past performance information will take into account past performance regarding (i) predecessor companies, (ii) will take into account past performance of key personnel who have relevant experience, and/or (iii) will take into account past performance regarding subcontractor(s), teaming partner, and/or joint venture partner that will perform major or critical aspects of the requirement when such information is relevant to this acquisition. There is no required format for submission of this information.

(h) Specific Content: Offerors may include a discussion of efforts accomplished by the Offeror to resolve problems encountered on prior contracts as well as past efforts to identify and manage program risk. Merely having problems does not automatically equate to a Limited or No Confidence rating, since the problems encountered may have been on a more complex program or an Offeror may have subsequently demonstrated the ability to overcome the problems. The Offeror is required to clearly demonstrate management actions employed in overcoming problems and the effects of those actions, in terms of improvements achieved or problems rectified. This could result in a rating of Substantial or Satisfactory Confidence.

(i) Teaming Agreement: If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first-time joint effort, each party to the arrangement must provide a list of past contracts of relevance.

(j) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from each subcontractor that will perform major or critical aspects of the requirement, consenting to the release of its past performance information to the prime contractor (Attachment 4). If the subcontractor does not consent, include a statement to that effect.

(4) VOLUME IV – FACTOR 3 - PRICE PROPOSAL.

(a) This Part shall contain a completed Schedule of Supplies/Services, continuation sheets of SF 1449, blocks 19 – 24.

(b) Insert proposed unit and extended prices in the Supplies or Services and Prices/Cost of the SF 1449 for Contract Line Item Number (CLINs) X001. DO NOT PRICE CLINs x002 and x003; no price is required for CLINs x002 and x003, as they will not be evaluated in the Total Evaluated Price (TEP). The extended amount must equal the unit price multiplied by the number of units. It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the EXCEL program and the rounding of figures, limited to two decimal places.

(c) Extreme care should be exercised to ensure that no price data of any kind are included in any other Part of the proposal.

(d) Price Reasonableness. The source selection will be conducted with the expectation of adequate price competition for this acquisition per RFO 15.403-2(c)(1); therefore, certified cost or pricing data are not required per RFO 15.403-2(b)(1). If at any time during this competition the Contracting Officer determines that adequate price competition no longer exists or that price reasonableness cannot be determined, offerors may be required to submit additional certified cost or pricing data for the Contracting Officer to determine price reasonableness. A contract will not be awarded to a contractor whose price is not determined to be fair and reasonable.

(e) Contract Award. The Government intends to evaluate offers and award a contract without negotiations with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct negotiations if later determined by the Contracting Officer to be necessary.

(f) Discrepancies. If an offeror believes these instructions contain errors, omissions or are unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as remedies the offeror is asking the Contracting Officer to consider as related to the omission or error.

(End of Addendum)