Attachment 5 - West Haven VAMC Parking Garage Design Phase 100percent CD Cx P.pdf

Charlotte Engineers, LLP 5838 Monroe Road Charlotte, NC 28212

704-531-3000 www.CharlotteEngineers.com

DESIGN PHASE (100% CD)

COMMISSIONING PLAN

VA Connecticut Healthcare System

WEST HAVEN PARKING GARAGE

VA Project # 689-409

November 30, 2021

CE Project # 4557

DESIGN PHASE (100% CD) COMMISSIONING PLAN

VA Connecticut Healthcare System – West Haven Parking Garage

© Charlotte Engineers, LLP CE Project # 4557 i Design Phase (100% CD) Commissioning Plan

TABLE OF CONTENTS

TABLE OF CONTENTS .......................................................................................................................................................................................... I

GENERAL COMMISSIONING OVERVIEW ......................................................................................................................... 1-1

1.1 Commissioning Definition ..................................................................................................................................................................... 1-1

1.2 Purpose of the Commissioning Plan .................................................................................................................................................... 1-1

1.3 Commissioning-Related Abbreviations and Definitions ....................................................................................................................... 1-2

1.4 Commissioning References ................................................................................................................................................................. 1-4

PROJECT BACKGROUND AND COMMISSIONING SCOPE ............................................................................................. 2-1

2.1 General Project Background ................................................................................................................................................................ 2-1

2.2 Commissioning Scope ......................................................................................................................................................................... 2-1

2.2.1 Design Phase Commissioning Tasks ................................................................................................................................................... 2-1

2.2.2 Construction Phase Commissioning Tasks .......................................................................................................................................... 2-1

2.2.3 Acceptance & Warranty Phase Commissioning Tasks ........................................................................................................................ 2-1

2.3 Commissioned Systems ....................................................................................................................................................................... 2-2

TEAM MEMBERS, ROLES, AND RESPONSIBILITIES ...................................................................................................... 3-1

3.1 Organizational Chart ............................................................................................................................................................................ 3-1

3.2 Commissioning Team Members .......................................................................................................................................................... 3-2

3.3 Quality Control Representatives .......................................................................................................................................................... 3-3

3.4 Documentation and Deliverables Responsibility Matrix ....................................................................................................................... 3-4

3.5 Roles and Responsibilities ................................................................................................................................................................... 3-5

3.5.1 All Parties ............................................................................................................................................................................................. 3-5

3.5.2 Owner (VAMC) ..................................................................................................................................................................................... 3-5

3.5.3 Project Manager (of the GENERAL Contractor) .................................................................................................................................. 3-5

3.5.4 Quality Control Manager (of the GENERAL Contractor) ...................................................................................................................... 3-5

3.5.5 Design Team (Engineers and Architect) .............................................................................................................................................. 3-6

3.5.6 Sub-Contractors ................................................................................................................................................................................... 3-6

3.5.7 Commissioning Authority ..................................................................................................................................................................... 3-6

COMMISSIONING PROCESS AND METHODS .................................................................................................................. 4-1

4.1 Design Phase ....................................................................................................................................................................................... 4-1

4.1.1 Owner’s Project Requirements and Basis of Design Development ..................................................................................................... 4-1

4.1.2 Commissioning Specification ............................................................................................................................................................... 4-2

4.1.3 Commissioning Plan ............................................................................................................................................................................ 4-2

4.2 Construction Phase .............................................................................................................................................................................. 4-3

4.2.1 Submittal Reviews ................................................................................................................................................................................ 4-3

4.2.2 Project Meetings .................................................................................................................................................................................. 4-3

4.2.3 Commissioning Kickoff Meeting ........................................................................................................................................................... 4-3

4.2.4 Site Observations ................................................................................................................................................................................. 4-3

4.2.5 Quality Control and Preparatory Tasks ................................................................................................................................................ 4-3

4.2.6 Startup and Checkout .......................................................................................................................................................................... 4-3

4.3 Acceptance Phase ............................................................................................................................................................................... 4-4

4.3.1 Commissioning Coordination Meetings ................................................................................................................................................ 4-4

4.3.2 Pre-Functional Checklists .................................................................................................................................................................... 4-4

4.3.3 Functional Performance Tests ............................................................................................................................................................. 4-4

4.4 Warranty Phase ................................................................................................................................................................................... 4-5

4.4.1 Training Verification ............................................................................................................................................................................. 4-5

4.4.2 Commissioning Report ......................................................................................................................................................................... 4-5

4.4.3 Systems Manual ................................................................................................................................................................................... 4-5

CE Project # 4557 ii Design Phase (100% CD) Commissioning Plan

COMMISSIONING FIELD DOCUMENTATION .................................................................................................................... 5-1

5.1 Introduction .......................................................................................................................................................................................... 5-1

5.2 Field Documentation Descriptions ....................................................................................................................................................... 5-2

5.2.1 Quality Control and Preparatory Checks .............................................................................................................................................. 5-2

5.2.2 Startup and Checkout .......................................................................................................................................................................... 5-3

5.2.3 Pre-Functional Checklists .................................................................................................................................................................... 5-3

5.2.4 Functional Performance Tests ............................................................................................................................................................. 5-4

5.2.5 Responsible Parties ............................................................................................................................................................................. 5-6

5.3 Discipline-Specific Requirements ......................................................................................................................................................... 5-7

5.3.1 Conveying Equipment .......................................................................................................................................................................... 5-8

5.3.2 Fire Suppression .................................................................................................................................................................................. 5-9

5.3.3 Plumbing ............................................................................................................................................................................................ 5-10

5.3.4 Heating, Ventilation, and Air Conditioning .......................................................................................................................................... 5-11

5.3.5 Electrical ............................................................................................................................................................................................. 5-12

5.3.6 Communications ................................................................................................................................................................................ 5-13

5.3.7 Site and Utilities ................................................................................................................................................................................. 5-14

COMMISSIONING SPECIFICATIONS ................................................................................................................................. 6-1

SAMPLE PRE-FUNCTIONAL CHECKLISTS ...................................................................................................................... 7-1

SAMPLE FUNCTIONAL PERFORMANCE TESTS ............................................................................................................. 8-1

CE Project # 4557 1-1 Design Phase (100% CD) Commissioning Plan

GENERAL COMMISSIONING OVERVIEW

1.1 COMMISSIONING DEFINITION

Commissioning is a systematic process of ensuring that all building systems are designed, installed, and perform according to the owner’s operational needs and the intent of the design team. This is best achieved by beginning the commissioning process in the planning phase of a project, and continuing through the design, construction, acceptance, and warranty phases. The commissioning process encompasses the traditionally separate functions of system design, equipment installation, equipment startup, control system programming, testing/adjusting/balancing, performance testing, training, and system documentation.

The overall goals of the commissioning process include the following:

1) Verification that the requirements of the project are clearly defined and formally captured (via the Owner’s Project Requirements, or OPR, document).

2) Verification that the design team properly meets these requirements and documents them properly (via the Basis of Design, or BOD, document).

3) Verification that the construction documents contain a design that will meet both the OPR and the BOD.

4) Verification that the facility is constructed in accordance to the OPR, BOD, and the Construction Documents. The following methods are used to reach this goal:

a) Reviews of the OPR, BOD, and Construction Documents.

b) Reviews of the appropriate equipment submittals.

c) Regular reviews of on-site construction progress.

d) Execution of pre-functional checklists (PFCs).

e) Execution of functional performance tests (FPTs).

5) Verification that the facility operation and maintenance staff are properly oriented and trained to operate the facility efficiently.

6) Ensure that proper documentation needed for the optimal operation of the facility is provided at turnover.

1.2 PURPOSE OF THE COMMISSIONING PLAN

The purpose of the commissioning plan is as follows:

1) Identify the steps of the commissioning process

2) Identify the commissioning project team and define the roles and responsibilities of the commissioning project team

3) Provide forms for use in the commissioning process

The commissioning plan also includes sample documentation used for inspecting (pre-functional checklists) and testing (functional performance tests) the systems/equipment in the building.

CE Project # 4557 1-2 Design Phase (100% CD) Commissioning Plan

1.3 COMMISSIONING-RELATED ABBREVIATIONS AND DEFINITIONS

The following list of commissioning-related definitions and abbreviations are commonly used throughout various pieces of commissioning documentation as well as this plan.

Abbreviation Term

A/E Architect and Design Engineers

BOD Basis of Design

CxA Commissioning Authority

CIL Commissioning Issues Log

FPT Functional Performance Test

OPR Owner’s Project Requirements

PFC Pre-Functional Checklist

QA Quality Assurance

QC Quality Control

Table 1: Commissioning Abbreviations

The following is a list of definitions of terms used in this document and/or throughout the commissioning process:

1) Acceptance Phase - Refer to "phases".

2) Basis of Design - Refer to "design documentation".

3) Building Operation Review Meeting - Refer to "meetings".

4) Commissioning Authority (CxA) - The CxA directs and coordinates the day-to-day commissioning activities. The CxA is an independent, third-party, entity not otherwise associated with the design team or any installing contractors. The CxA is hired by and reports directly to the Owner.

5) Commissioning Coordination Meeting - Refer to "meetings".

6) Commissioning Issues Log (CIL) - An ongoing log prepared by the CxA tracking issues and deficiencies that are found during the commissioning process. Information listed includes a description of the problem, the date found, possible causes and effects, recommended actions, actions taken, and current status. The CIL will be updated regularly by the CxA and distributed to the commissioning team. The development of the CIL typically begins after a significant portion of the equipment installation has been completed.

7) Commissioning Kickoff Meeting - Refer to "meetings".

8) Commissioning Plan - An overall plan for commissioning to be used as a guide throughout the entire process. It describes the process, outlines the requirements, and includes information on schedule, coordination, and roles and responsibilities. Sample commissioning-related forms are also included in the plan. The commissioning plan is updates several times throughout the entire commissioning process.

9) Construction Phase - Refer to "phases".

10) Commissioning Team - The commissioning team refers to all participants in the commissioning process. The CxA is the leader of the commissioning team and oversees the commissioning process. The commissioning team includes the CxA, and representatives from the Owner (project manager, facilities staff, etc.), the Construction Manager, the contractors (mechanical, plumbing, electrical, controls, TAB, etc.), equipment vendors, etc.

11) Deficiency - A condition found during the commissioning process that is not in compliance with the Owner's Project Requirements (OPR), Basis of Design (BOD), or construction documents. Deficiencies will be tracked in the commissioning issues log (CIL).

12) Design Phase - Refer to "phases".

13) Design Documentation - The following three design-related documents that are commonly referred to throughout the commissioning process:

CE Project # 4557 1-3 Design Phase (100% CD) Commissioning Plan

14) Owner's Project Requirement (OPR) - A document developed by the Owner. The OPR details the functional and operational requirements of the building, and the expectations of the building's use and operation as they relate to the systems being commissioned.

The OPR should include, at a minimum, the following sections: owner and user requirements, environmental and sustainability goals, energy efficiency goals, indoor air quality requirements, equipment and system expectations, and building occupant and O&M personnel requirements. The OPR is traditionally revised multiple times as the goals of the project are refined.

15) Basis of Design (BOD) - A document developed by the design team. The BOD describes the systems to be commissioned and outlines any design assumptions that are otherwise not included in the design documents. The BOD should include, at a minimum, the following sections: primary design assumptions, standards and codes used, and system narratives. The BOD is traditionally revised multiple times as the design of the project is refined.

16) Construction Documents (CDs) - The construction documents refer to the drawings and specifications for the building. This can also include amendments, change orders, supplemental instructions, construction clarifications, etc.

17) Functional Performance Test (FPT) - A written test of the function, operation, and performance of a piece of equipment as part of a completed system. FPTs are dynamic tests of the operation of a piece of equipment or system. An FPT is typically done using direct observation, but in some cases, monitoring may be sufficient. The equipment or system being tested is done so under various modes and operational circumstances whenever possible (including cooling/heating modes, occupied/unoccupied modes, fire alarm, power failure, etc.). The sequence of operation of the equipment and system is verified - whether it is locally (internally) controlled or controlled by the building automation system. Prior to executing FPTs, the testing, adjusting, and balancing (TAB) work, equipment startups, and pre-functional checklists must be complete. All controls programming and installation must also be complete (including BAS graphics).

The FPTs are developed by the CxA, and they are written in a "scripted" format, clearly describing the expected behavior of the equipment based on a defined input. The FPTs are executed under the direction of the CxA, with assistance from the installing contractor and/or controls contractor.

18) Meetings - The following meetings are part of the commissioning process.

a) Commissioning Kickoff Meeting - A meeting held during the construction phase that introduces the commissioning process to the commissioning team. This meeting is held by the CxA, and is attended by the commissioning team.

b) Commissioning Coordination Meetings - Regular meetings that are held during the acceptance phase that cover the status of commissioning activities (including coordination, issue resolution, scheduling, etc.). These meetings are held by the CxA and are attended by the appropriate members of the commissioning team.

c) Building Operation Review Meeting - This meeting is held approximately 10 months into the warranty period. It is held by the CxA and is attended by representatives from the Owner (at a minimum). The agenda will include a review of the operation and performance of the facility, any unresolved construction deficiencies, and any deficiencies identified during the warranty period. All issues will be documented by the CxA, and provided to the installing contractor for resolution prior to the expiration of the warranty period.

19) Occupancy Phase - Refer to "phases"

20) Owner's Project Requirements - Refer to "design documentation".

21) Phases - For the purposes of commissioning as it is being implemented in this project, the phases of the commissioning process are generally defined as described below. For more detail on what tasks occur in each phase, refer to other parts of this document.

a) Design Phase - From project conception, programming, and design, to the execution of construction contracts.

b) Construction Phase - From the execution of construction contracts to the startup of commissioned equipment.

c) Acceptance Phase - From the startup of commissioned equipment to the turnover of the building.

d) Warranty Phase - From the turnover of the building to the end of the 12-month warranty period.

e) Occupancy Phase - From the end of the 12-month warranty period forward.

22) Pre-Functional Checklist (PFC) - A checklist used to verify the proper installation of a piece of equipment. A PFC is a static inspection on the installation of a piece of equipment. Prior to completing a PFC, the equipment installation must be complete. A completed PFC often includes manufacturer's startup documentation.

23) Seasonally Deferred Functional Performance Tests - Functional performance tests (FPTs) that are deferred until a part of the year when the system will experience conditions closer to their design conditions. For example, testing a heating system in the winter, and a cooling system in the summer.

CE Project # 4557 1-4 Design Phase (100% CD) Commissioning Plan

24) Site Visit Report (SVR) - A report provided to the Owner by the CxA that summarizes a visit to the job site.

25) Simulated Condition - A condition that is created artificially for the purpose of testing the response of a system or piece of equipment.

26) Sampling - A strategy where a representative sample of a number of identical (or nearly identical) equipment is analyzed. The extent of sampling implemented will vary from project to project, as well as between different systems and equipment. When used, sampling strategies will be done in accordance with industry standards.

27) Startup - The initial starting or energizing of a piece of equipment. Startup is performed by the equipment manufacturer's representative, or the installing contractor. The startup is typically a formal process that is performed by specifically trained personnel. At the conclusion of the startup of a piece of equipment, the person performing the startup provides documentation stating what steps were taken during the startup, test results that were found, and any other information that is relevant to the startup.

28) System Operation Manual - A manual developed by the CxA that includes information on the operation of the commissioned systems.

The systems manual is similar to a traditional O&M manual, but has more detail on the operation of the building. It will also include information on how to re-commission the building.

29) Trending - A strategy used in the analysis of the operation of the building that relies upon using the building automation system (BAS) to record data on a regular, short-term basis (usually 15 minutes or less). When recorded over a significant period of time (as short as a day or as long as weeks or months), this data allows for analysis of the operation of the building not possible when viewing it at a single point in time.

30) Warranty Period - The period after substantial completion that the installed equipment is under the installing contractor's warranty. This period begins at substantial completion and extends at least one year (unless otherwise stated in the contract documents).

31) Warranty Phase - Refer to "phases"

1.4 COMMISSIONING REFERENCES

The following references can be used for more information regarding the commissioning process:

1) Whole Building Commissioning Process Manual – VA Office of Construction and Facilities Management – www.cfm.va.gov

2) ASHRAE Guideline 0-2005: The Commissioning Process – ASHRAE – www.ashrae.org

3) ASHRAE Guideline 1.1-2007: HVAC&R Technical Requirements for The Commissioning Process – ASHRAE – www.ashrae.org

4) The Building Commissioning Handbook, Second Edition – Building Commissioning Association – www.bcxa.org

5) ACG Commissioning Guideline – AABC Commissioning Group – www.commissioning.org

6) Building Commissioning – Whole Building Design Guide - www.wbdg.org/project/buildingcomm.php http://www.cfm.va.gov/ http://www.ashrae.org/ http://www.ashrae.org/ http://www.bcxa.org/ http://www.commissioning.org/ http://www.wbdg.org/project/buildingcomm.php

CE Project # 4557 2-1 Design Phase (100% CD) Commissioning Plan

PROJECT BACKGROUND AND COMMISSIONING SCOPE

2.1 GENERAL PROJECT BACKGROUND

This project includes the construction of a new 4.5-level parking garage with capacity for approximately 403 vehicles.

2.2 COMMISSIONING SCOPE

The commissioning scope for this project is as described in this Commissioning Plan and the specifications related to commissioning that are included in the Project Manual. A commissioning process will be implemented in accordance with ASHRAE Guideline 0-2005: The Commissioning Process, as well as several other industry-standard commissioning protocols.

A general overview of the commissioning tasks is found below, organized by phase. These tasks are explained in more detail in subsequent sections of this plan.

2.2.1 DESIGN PHASE COMMISSIONING TASKS

The following tasks are completed as part of the commissioning process during the design phase of the project:

1) The Owner’s Project Requirements (OPR) is developed by the VAMC to define the goals of the project.

2) The Basis of Design (BOD) is developed by the Design Team to in response to the OPR.

3) A commissioning-based review of the OPR, BOD, and construction documents is performed by the Commissioning Authority.

4) The Commissioning Authority ensures that commissioning requirements are properly reflected in the construction documents.

2.2.2 CONSTRUCTION PHASE COMMISSIONING TASKS

The following tasks are completed as part of the commissioning process during the construction phase of the project:

1) Product submittals for the equipment that is part of the commissioned systems are reviewed for applicability to the BOD and the OPR.

2) The installation of the commissioned systems is inspected through regular site visits and on-site meetings. The final installation of the commissioned systems is systematically verified through the implementation of Pre-Functional Checklists (PFCs). Any issues or deficiencies are documented by regularly updating a Commissioning Issues Log.

2.2.3 ACCEPTANCE & WARRANTY PHASE COMMISSIONING TASKS

The following tasks are completed as part of the commissioning process during the acceptance and warranty phases of the project:

1) The operation of the commissioned systems is systematically verified through the implementation of Functional Performance Test (FPT) plans.

2) The results of the Testing, Adjusting, and Balancing process are reviewed.

3) The training of the members of the Operation & Maintenance staff is systematically verified.

4) A building operation review meeting is held approximately 10 months after occupancy to discuss the operation of the building and to formulate a plan for resolution of outstanding issues.

5) A final, comprehensive Commissioning Report is completed by the Commissioning Authority.

CE Project # 4557 2-2 Design Phase (100% CD) Commissioning Plan

2.3 COMMISSIONED SYSTEMS

The commissioning process includes, to varying degrees, equipment and systems in the following divisions:

1) Division 14 – Conveying Equipment

2) Division 21 – Fire Suppression

3) Division 22 – Plumbing

4) Division 23 – Heating, Ventilating, and Air Conditioning

5) Division 26 – Electrical

6) Division 27 – Communications

7) Division 28 – Electronic Safety and Security

8) Division 33 – Utilities

Division System/Equipment Primary Testing Method/Notes

Division 14 – Conveying Equipment Elevators Review of 3rd Party Inspection/Certification Reports, Integration w/Fire Alarm System

Division 21 – Fire Suppression Dry Standpipe System Hydrostatic Testing, NFPA 14 Testing/Certification

Division 22 – Plumbing Domestic Water Piping (exterior hose bibs) Pressure Testing

Roof/Floor Drains Field Testing

Elevator Sump Pumps, Oil Sensor PFC/FPT

Division 23 – Heating, Ventilating, and Air Conditioning

Ductless Split Systems PFC/PFT

Refrigerant Piping PFC/FPT, Pressure Testing

Smoke Damper PFC/FPT

Integration w/Fire Alarm System FPT

HVAC Controls PFC/FPT

Division 26 – Electrical Transformer Field Testing

Distribution Panel Board Field Testing

Panel Boards Field Testing

Electrical Utility Meters PFC/FPT

Automatic Transfer Switch PFC/FPT

Interior & Exterior Lighting PFC/FPT

Lighting Controls PFC/FPT

Grounding Field Testing, Review of 3rd Party Certification Documentation

Lightning Protection Field Testing, Review of 3rd Party Certification Documentation

Division 27 – Communications CCTV Camera System PFC/FPT

Network Cabling & Infrastructure Field Testing, Review of 3rd Party Certification

CE Project # 4557 2-3 Design Phase (100% CD) Commissioning Plan

Division System/Equipment Primary Testing Method/Notes

Documentation

Division 28 – Electronic Safety and Security Fire Alarm Field Testing, NFPA 72 Testing/Certification

Integration w/HVAC Equipment FPT

Access Control System PFC/FPT

Intercom System PFC/FPT

Emergency Phones PFC/FPT

Division 33 - Utilities Sanitary Sewers Field Testing

Underground Distribution Field Testing

Table 2: Commissioned Systems

CE Project # 4557 2-4 Design Phase (100% CD) Commissioning Plan

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CE Project # 4557 3-1 Design Phase (100% CD) Commissioning Plan

TEAM MEMBERS, ROLES, AND RESPONSIBILITIES

3.1 ORGANIZATIONAL CHART

The organizational chart below represents the relationship between the Commissioning Authority and some of the major other parties. Please note that this chart has been greatly simplified and is intended only to illustrate general relationships. Not all parties are shown, and the actual contractual relationships may vary from what is shown here.

Line Relationship

Contractual relationship

“Implied” relationship – The work of the Commissioning Authority is ultimately approved and accepted by the Owner.

“Coordination” relationship – The Commissioning Authority will coordinate heavily with these parties to complete commissioning-related tasks that fall within their scope of work.

Figure 1: Organizational Chart

CE Project # 4557 3-2 Design Phase (100% CD) Commissioning Plan

3.2 COMMISSIONING TEAM MEMBERS

The primary members of the project team representing each of the major disciplines are shown in the table below. The project team will be modified as needed throughout the project.

Party Organization Personnel Contact Information

Commissioning Authority

Charlotte Engineers, LLP 5838 Monroe Road Charlotte, NC 28212 704-531-3000 www.CharlotteEngineers.com

Brian Annicharico, PE Project Manager/Lead Commissioning Agent

BAnnicharico@CharlotteEngineers.com 704-488-3636 mobile

Government/Owner VA West Haven Medical Center 950 Campbell Avenue West Haven, CT 06516

Joseph Simonetta

COR

joseph.simonetta2@va.gov 203-500-2186

Architect Guidon Design, Inc.

1221 North Pennsylvania Street Suite 200 Indianapolis, IN 46202

Adam Ogrzewalla Architect aorgzewalla@guidondesign.com 317-800-6388 Ext. 103

Mechanical Engineer Electrical Engineer Plumbing Engineer

Miller Remick 1010 Kings Highway South Building Two – 2nd Floor Cherry Hill, NJ 08034

Benjamin Harless, PE Project Manager bharless@miller-remick.com 443-413-2757

Structural Engineer

Guidon Design, Inc.

1221 North Pennsylvania Street

Mark VanderWoude, PE mvanderwoude@guidondesign.com 317-800-6388 Ext. 119

Site/Civil Engineer Guidon Design, Inc.

1221 North Pennsylvania Street

Stacey Paul, PE spaul@guidonedesign.com 317-800-6388 Ext. 104

General Contractor TBD TBD TBD

Mechanical Contractor

TBD TBD TBD

Electrical Contractor

Plumbing Contractor

Fire Protection Contractor

Controls Contractor http://www.charlotteengineers.com/ mailto:BAnnicharico@CharlotteEngineers.com mailto:joseph.simonetta2@va.gov mailto:aorgzewalla@guidondesign.com mailto:bharless@miller-remick.com mailto:mvanderwoude@guidondesign.com mailto:spaul@guidonedesign.com

CE Project # 4557 3-3 Design Phase (100% CD) Commissioning Plan

Party Organization Personnel Contact Information

Testing/Adjusting/ Balancing Contractor

Specialty Testing Contractor

Elevator Contractor

Elevator Inspector/Certifier

Table 3: Commissioning Team Members

3.3 QUALITY CONTROL REPRESENTATIVES

The specialized quality control representatives for each discipline are as shown in the table below. Please note that this table may change throughout construction. If this is the case, the table will be updated as needed.

Discipline Representative Organization

Commissioning Brian Annicharico Charlotte Engineers, LLP

Division 14 – Conveying Equipment TBD TBD

Division 21 – Fire Protection TBD TBD

Division 22 – Plumbing TBD TBD

Division 23 – Mechanical/HVAC TBD TBD

Division 26 – Electrical TBD TBD

Division 27 – Telecommunications TBD TBD

Division 28 – Fire Alarm TBD TBD

Division 33 – Site Utilities TBD TBD

Table 4: Quality Control Representatives

The representatives above will be responsible for ensuring that proper field quality control procedures are followed throughout construction.

CE Project # 4557 3-4 Design Phase (100% CD) Commissioning Plan

3.4 DOCUMENTATION AND DELIVERABLES RESPONSIBILITY MATRIX

The table below shows the various team member responsibilities regarding the documents and deliverables used throughout the commissioning process.

Document Commissioning

Authority Design Team Owner CQC Manager Contractors

Owner’s Project Requirements Review Review Provide n/a n/a

Basis of Design Review Provide Review n/a n/a

Commissioning Specification Provide Acknowledge n/a Review Acknowledge

Commissioning Plan Provide Acknowledge n/a Review Acknowledge

Construction Documents Review Provide Approve Review Acknowledge

Submittals Review Approve Approve Review Provide

Pre-Functional Checklists Provide Acknowledge n/a n/a Acknowledge

Functional Performance Tests Provide Acknowledge n/a n/a Review

TAB Plan Review Review n/a Review Provide

Controls Checkout Plan Review Review n/a Review Provide

Training Plans Review Review n/a Review Provide

Balancing Report Review Approve n/a Review Provide

O&M Manuals Review Approve Approve Review Provide

As-Builts Review Approve n/a Review Provide

Commissioning Report Provide Review Approve Review n/a

Systems Manual Provide Provide input as needed Approve Review

Provide input as needed

Table 5: Documentation Responsibility Matrix

1) Provide – Primary responsibility for developing document.

2) Review – Review document and submit comments as necessary.

3) Approve – Review document and make final determination on whether requirements are met.

4) Acknowledge – Review and acknowledge receipt of deliverable.

CE Project # 4557 3-5 Design Phase (100% CD) Commissioning Plan

3.5 ROLES AND RESPONSIBILITIES

The roles and responsibilities of the commissioning team members are described below, categorized by phase. Please note that the roles and responsibilities below do not supersede the contracted scope of work for each team member/company. If, throughout the commissioning process, a team member is asked to perform what they feel is additional work beyond what is included in their contract, they shall not perform that work and to notify the Commissioning Authority immediately.

3.5.1 ALL PARTIES

1) Attend the commissioning preparatory meeting.

2) Attend periodic commissioning coordination meetings held adjacent to or part of regularly scheduled construction progress/coordination meetings.

3) Participate in the resolution of system deficiencies identified during the commissioning process.

4) Review commissioning-related documentation as provided by the Commissioning Authority (for example: Commissioning Issues Logs, Site Visit Reports, Pre-Functional Checklists, Functional Performance Tests, etc.). Provide comments as needed.

3.5.2 OWNER (VAMC)

1) Develop the Owner’s Project Requirements (OPR) document defining the goals of the project.

2) Review and approve Commissioning Plan provided by Commissioning Authority.

3) Witness commissioning activities as needed.

4) Arrange for facility O&M personnel to attend training sessions provided by installing contractors.

5) Review and approve completed Pre-Functional Checklists (PFCs).

6) Review and approve completed Functional Performance Tests (FPTs).

7) Attend Building Operation Review meeting held approximately 10 months into occupancy.

3.5.3 PROJECT MANAGER (OF THE GENERAL CONTRACTOR)

1) Provide copies of construction documents to the Commissioning Authority (including drawings, specifications, and all necessary addenda).

2) Provide copies of submittals to the Commissioning Authority.

3) Provide copies of construction-related documentation such as requests for information, supplemental instructions, construction change directives, etc.

4) Ensure that commissioning activities are included in the master construction schedule.

5) Review Site Visit Reports provided by the Commissioning Authority. Distribute as needed to the appropriate team members/sub-contractors.

6) Coordinate training sessions of O&M personnel.

7) Coordinate seasonally-deferred/opposite season testing.

8) Attend Building Operation Review meeting held approximately 10 months into occupancy. Please note that this is optional but recommended.

3.5.4 QUALITY CONTROL MANAGER (OF THE GENERAL CONTRACTOR)

1) Notify Commissioning Authority of upcoming quality control procedures, field tests, etc.

2) Provide copies of all field test reports and documentation developed throughout construction to the Commissioning Authority.

CE Project # 4557 3-6 Design Phase (100% CD) Commissioning Plan

3) Witness commissioning activities on behalf of the Design Build Contractor.

4) Sign off on completion of Functional Performance Tests (FPTs).

5) Sign off on completion of Pre-Functional Checklists (PFCs).

6) Attend Building Operation Review meeting held approximately 10 months into occupancy.

3.5.5 DESIGN TEAM (ARCHITECT & ENGINEERS)

1) Manage the contract of the Commissioning Authority.

2) Develop the Basis of Design (BOD) document describing how the design will meet the goals set forth in the OPR.

3) Perform normal submittal review, construction observation, as-build drawing preparation, O&M manual review, punch lists, etc. as required by contract (the commissioning process does not replace or reduce the importance of any of these tasks).

4) Review the Commissioning Issues Log (CIL) provided by the Commissioning Authority. Respond as necessary.

5) Provide additional information and/or clarifications to Commissioning Authority as needed for the development of commissioning-related documentation (such as testing procedures, etc.).

3.5.6 SUB-CONTRACTORS (OF THE GENERAL CONTRACTOR)

1) Perform field quality control tests throughout construction as required by project specifications. Provide test documentation to Quality

Control Manager.

2) Sign off on completion of Pre-Functional Checklists (PFCs).

3) Perform equipment startups as required by the project specifications. Provide completed startup documentation to Quality Control Manager.

4) Ensure that appropriate personnel are available for Functional Performance Tests (FPTs). Most FPTs will be directed by the Commissioning Authority.

5) Sign off on completion of Functional Performance Tests (FPTs).

6) Review the Commissioning Issues Log (CIL) provided by the Commissioning Authority. Respond as necessary.

7) Prepare operation & maintenance manuals for commissioned systems.

8) Perform operation & maintenance training for facility personnel as required by contract. Fill out training verification forms (provided by Commissioning Authority). Coordinate training schedule with Quality Control Manager.

9) Prepare as-built drawings for commissioned systems.

10) Ensure that appropriate personnel are available for seasonally-deferred/opposite season testing if needed.

3.5.7 COMMISSIONING AUTHORITY

1) Administer the commissioning process on behalf of the Owner.

2) Provide Commissioning Plan.

3) Coordinate with Project Manager to ensure commissioning activities are included in the master construction schedule.

4) Review the Owner’s Project Requirements (OPR) document (provided by Owner).

5) Review the Basis of Design (BOD) document (provided by the Design Team).

6) Review the Construction Documents (for commissioning purposes only).

7) Review equipment submittals for commissioned equipment (for commissioning purposes only).

8) Develop Pre-Functional Checklists (PFCs) for commissioned equipment.

CE Project # 4557 3-7 Design Phase (100% CD) Commissioning Plan

9) Develop Functional Performance Tests (FPTs) for commissioned systems.

10) Perform site visits to observe equipment installation, to witness construction-phase tests and milestones, and to attend periodic construction progress/coordination meetings.

11) Verify the installation of equipment by executing the Pre-Functional Checklists (PFCs).

12) Verify the operation of systems by executing the Functional Performance Tests (FPTs).

13) Maintain ongoing Commissioning Issues Log (CIL) throughout commissioning process.

14) Review testing, adjusting, and balancing (TAB) report.

15) Provide final Commissioning Report.

16) Perform seasonally-deferred/opposite season testing as needed.

17) Perform a Building Operation Review meeting approximately 10 months into occupancy.

CE Project # 4557 3-8 Design Phase (100% CD) Commissioning Plan

CE Project # 4557 4-1 Design Phase (100% CD) Commissioning Plan

COMMISSIONING PROCESS AND METHODS

4.1 DESIGN PHASE

For the purposes of the commissioning process, the design phase starts at the beginning of the design process and ends at the approval of the construction documents.

4.1.1 OWNER’S PROJECT REQUIREMENTS AND BASIS OF DESIGN DEVELOPMENT

The initial Owner’s Project Requirements (OPR) is developed by the Owner shortly after the project is conceptualized (prior to programming if possible). The initial Basis of Design (BOD) is then developed by the Design Team in response to the OPR. As the requirements of the design are refined, the Owner revised the OPR, and the Design Team revises the BOD accordingly. The development of the OPR and BOD should be an iterative process, and it will continue even through construction as needed.

Owner’s Project Requirements

The Owner’s Project Requirements (OPR) is a dynamic document that provides the explanation of the ideas, concepts and criteria that are considered to be very important to the owner. It is initially the outcome of the programming and conceptual design phases. The OPR may cover the following, for each system, major component, facility or area:

1) General system description

2) Objectives and functional use of the system, equipment or facility

3) General quality of materials and construction

4) Occupancy requirements

5) Performance criteria (general efficiency, energy, etc.)

6) Budget considerations and limitations

7) Restrictions and limitations of system or facility

The OPR is developed by the Owner.

Basis of Design

The Basis of Design (BOD) is the documentation of the primary thought processes and assumptions behind design decisions that were made to meet the OPR. The BOD describes the systems, components, conditions and methods chosen to meet these requirements. Some reiterating of the OPR may be included. The following may be included in the BOD for major equipment:

1) Equipment maintainability

2) Fire, life, safety: criteria, general strategy narrative and detailed sequences

3) Emergency power control and function

4) Energy performance

5) Ventilation strategies and methods

6) Complete sequences of operation, including setpoints and control parameters

7) Schedules

8) Applicable codes and standards

9) Primary load and design assumptions

10) Diversity used in sizing

11) Occupant density and function

CE Project # 4557 4-2 Design Phase (100% CD) Commissioning Plan

12) Indoor conditions (space temperature, relative humidity, lighting power density, ventilation and infiltration rates, etc.)

13) Outdoor conditions

14) Glazing fraction, U-value and shading coefficient

The BOD is developed by the design team.

4.1.2 COMMISSIONING SPECIFICATION

A specification section provided by the Commissioning Authority that covers the commissioning process is included in the project manual prior to bidding. This ensures that the installing contractors are aware of what is expected of them regarding commissioning, and that they can budget for on that effort in their bids.

A copy of the commissioning specifications for this project is included in this plan.

4.1.3 COMMISSIONING PLAN

The Commissioning Plan is a formal document developed by the Commissioning Authority. The Commissioning Plan outlines the commissioning process, defines the scope of commissioning, explains the roles and responsibilities of the commissioning team, and includes documentation used in the commissioning process.

CE Project # 4557 4-3 Design Phase (100% CD) Commissioning Plan

4.2 CONSTRUCTION PHASE

For the purposes of the commissioning process, the construction phase begins at the approval of the construction documents and ends at the completion of equipment startups.

4.2.1 SUBMITTAL REVIEWS

Product submittals and/or shop drawings for commissioned equipment will be reviewed by the Commissioning Authority as part of the commissioning process. The submittals are generally reviewed by the CxA after approval by the design team. The CxA does not approve or reject submittals. Once reviewed, all submittals will be marked as “reviewed” by the CxA, and comments may be provided.

The submittals will be reviewed for commissioning purposes only – not for general compliance to the construction documents (this remains the responsibility of the design team). The primary goals of the commissioning-based review are to ensure that the product meets the requirements of the OPR and BOD, and to ensure that sufficient information is provided that will allow for the development of additional commissioning documentation (such as Pre-Functional Checklists and Functional Performance Tests).

4.2.2 PROJECT MEETINGS

The Commissioning Authority will attend periodic construction progress meetings. As needed, the meetings will be used to discuss upcoming coordination items related to commissioning.

4.2.3 COMMISSIONING KICKOFF MEETING

A commissioning preparatory meeting will be held with the appropriate members of the commissioning team (i.e. representatives from the Owner, major subcontractors, and other parties as needed). The intent of the meeting is to review the Commissioning Specification with all parties present, and to discuss the major components of the commissioning process.

4.2.4 SITE OBSERVATIONS

The Commissioning Authority will make periodic visits to the site to witness equipment and system installations. While on site, the CxA may begin preliminary inspections and may witness tests being performed by the contractors.

4.2.5 QUALITY CONTROL AND PREPARATORY TASKS

Quality control and preparatory tasks are typically performed by the installing contractor and/or a third party testing agency. While most of the other items discussed in this section are performed towards the end of the construction process, some quality control and preparatory tasks are performed throughout construction (although there will likely be a larger concentration of tasks as construction nears completion).

Upon completion of the quality control and preparatory tasks, the responsible party will provide documentation stating the results of each task.

For more information, refer to Section 5: Commissioning Field Documentation.

4.2.6 STARTUP AND CHECKOUT

Startup and/or checkout are typically performed by the installing contractor and/or a representative from the equipment manufacturer.

Startup typically refers to the initial operation of a piece of equipment or a system.