Attachment 5 - SOW Upgrade Egg Conference Room System 36C26226Q0189.pdf

STATEMENT OF WORK (SOW)

1. Contract Title: Upgrade Egg Conference Room System

2. Background: The Long Beach Veterans Affairs Healthcare System (LBVAHCS) needs to upgrade to its current conference room Audio/Visual System located in the Egg Conference Room Area Building 164. This requires all the software, hardware, testing and installation costs to upgrade the current conference room system. This upgrade is needed to improve the user ability, mobility, and the audience interaction during meetings, and events held in this space. The system is Crestron based and includes the replacement of gooseneck podium microphones, addition of wireless microphones including catch boxes, lapel and handheld microphones. The contractor must provide a solution comparable to the current system and not replace the current system that includes projectors, monitors, projectors and all video equipment. The solution must be integrated with the current existing Audio Visual VTC system.

3. Scope of Work: The Contractor shall provide all labor, parts, materials, equipment, installation, and supervision required to upgrade the LBVAHCS conference room system at the “Egg”. This requires all the software, hardware, testing and installation costs to upgrade the current conference room system. This includes replacement of gooseneck podium microphones, addition of wireless microphones including catch boxes, lapel and handheld microphones. The contractor must provide a solution comparable to the current system and not replace the current system that includes projectors, monitors, projectors and all video equipment. All repair work shall be completed at the LBVAHCS facility.

4. Specific Tasks: The contractor will complete these tasks for audio system upgrade – EGG auditorium to improve usability, mobility, and audience interaction during presentations and events.

4.1 All upgrades must integrate with the existing AV VTC system.

4.2 Must replace the existing podium gooseneck microphones with a minimum of new 24-inch gooseneck microphones to allow a more comfortable speaking position.

4.3 Must upgrade the handheld microphone system with four (4) new wireless handheld microphones for increased mobility.

4.4 Must provide and install two catch-box foam wireless microphones for audience interaction.

4.5 The Contractor must install two wireless lapel microphones to allow hands-free movement for presenters.

4.6 Must integrate all new components into existing AV VTC system.

4.7 Must test all equipment to ensure full functionality and provide basic user instruction.

4.8 While performing the upgrade process the contractor must ensure safety and exclude the possibility of injury to patients, staff, and visitors.

4.9 The Contractor is responsible for repairing damages incurred during performance of this scope of work to include any damage to the current AV VTC system.

5. Hours of Operation: All work shall be scheduled during the following hours: 6:00 AM to 6:00 PM, Monday-Friday, Pacific Standard Time (PST), excluding Federal Holidays, as well as weekends. Work shall not impact patient care services. The Contractor shall check-in with the Program Point of Contact daily, upon arrival to the facility. Any work performed outside of the aforementioned hours must be approved by the Program Point of Contact. No overtime charges are authorized.

6. Holiday Schedule: Federal Holidays observed by the Long Beach Veterans Affairs Healthcare Facility:

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

6.1 Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

6.2 When one of the holidays falls on a Sunday, the following Monday will be observed as a National Federal Holiday. When one of the holidays falls on a Saturday, the preceding Friday will be observed as a National Federal Holiday.

Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

7. Security Requirements: The Contractor shall secure a contractor badge before work commences, please contact the Program Point of Contact for details. Contractor personnel shall not have access to VA patient records, data, or computer systems.

7.1 Badges: All contractor personnel shall be required to wear VA always provided identification (I.D.) badges above the waist while on the VA grounds.

Contractors shall be required to coordinate with Program Point of Contact to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to federal property.

8. Place of Performance:

Long Beach Veterans Affairs Healthcare System 5901 East Seventh Street, Long Beach, CA 90822-5201

9. Period of Performance: On-year upon contract award.

10. Parking policy: It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police (Request details from Program Point of Contact). The VA shall not invalidate or make reimbursement for parking violations of contractor's personnel under any circumstances.

11. Smoking Policy: Contractor personnel may smoke only in designated areas.

Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed paths connected to facility buildings are considered part of the building and as such are non-smoking areas.

12. Ordering activity: The Contractor shall not accept any instructions issued by any person other than the Contracting Officer or Program Point of Contact acting within the limits of his/her authority.

13. Changes to Contract: Only those services specified herein are authorized. Before performing any service of a non-contractual nature, the contractor shall advise the Contracting Officer of the reason(s) for the additional work and/or service. Prior authorization shall be obtained from the Contracting Officer before performing any additional services.

14. Program Point of Contact: To be determined upon contract award.