Attachment 6- EGG CONFERENCE ROOM AUDIO_VENDOR QUESTIONS.pdf

EGG CONFERENCE ROOM AUDIO/VISUAL UPGRADE

RFQ 36C26226Q0189 SOLICITATION QUESTIONS

1. Is there an existing, reworkable file available that includes the passwords for the current Crestron program? Will provide with As-Builts and System Code and Programming and all documents received for current system acceptance.

2. There are existing wireless table microphones that will not be reused; however, we were unable to locate the existing receiver/antenna during the site visit. Could you please confirm its location ? We are not AV SME so are not aware if and where the existing receiver/antenna are located. You will need to verify with As-Builts and System Code and Programming.

3. Currently, there is volume control for the in-room podium microphones. Are you expecting volume control functionality for the new Microsoft Teams microphones as well? Yes we will need to work with both. Relying on your AV knowledge to achieve.

4. We would like to officially request the existing A/V system as-built drawings and uncompiled Crestron code (Crestron does not store their code on the device itself. Therefore, if the uncompiled code is not available, it will need to be recreated for the entire system.) See answer to Question 1

5. Can I get images of the existing touch panel pages? Was available during the site visit.

6. How is the room combinable with the wireless mics?

I. In each of the podiums, there is a set of around 6 Wireless boundary mics.

Are these going to be reused, or replaced? If this is part of your recommended solution and design for the fully operational AV System.

II. In the SOW, they request wireless handhelds and lapel, but is the desired quantity per room?

III. For the Gooseneck mics, I. The podiums have wired gooseneck mics are these staying? The SOW is replacing with Longer gooseneck mics.

II. Or are they being replaced by wireless gooseneck mics? Are you designing your solution with wireless gooseneck mics? We are not knowledgeable to know how to achieve the longer gooseneck mics. This request is for staff in past not able to reach the microphone with current length.

Whether they be wired or wireless is your design for this upgrade.

III. How many goosenecks? 1-per Podium? How many gooseneck mics are in the current system? We want to replace all current gooseneck mics with longer (24”) goosenecks.

7. Can you provide a copy of Current uncompiled code, or do you consider this a fill rewrite. See answer to Question 1

8. Crestron Control Files ? See answer to Question 1

9. BiAmp DSP Files ? See answer to Question 1

10. Shure Wireless Receivers location ? See answer to Question 1

11. As-Built Drawings ? See answer to Question 1

12. What DSP is in place/will it accommodate additional mics? See answer to Question 1

13. What control system is in place? See answer to Question 1

14. Will we need to modify control/touch panel interface for additional mics? In your design solution for the fully operational system.

15. Will the existing control code be available if we have to make changes to said control? See answer to Question 1

16. Please provide any current system documentation such as signal flow drawings. See answer to Question 1

17. Solicitation No.36C26226Q0189, Paragraph 3. (Scope of Work) The Contractor shall provide all labor, parts, materials, equipment, installation, and supervision required to upgrade the LBVAHCS conference room system at the “Egg”. This requires all the software, hardware, testing and installation costs to upgrade the current conference room system.

This includes replacement of gooseneck podium microphones, addition of wireless microphones including catch boxes, lapel and handheld microphones. The contractor must provide a solution comparable to the current system and not replace the current system that includes projectors, monitors, projectors and all video equipment. All repair work shall be completed at the LBVAHCS facility.

I. Question: Replacement, upgrade and integration of gooseneck podium microphones, addition of wireless microphones including catch boxes, lapel and handheld microphones are the only hardware items designed for upgrade or replacement, correct? You will need to determine everything that is needed to meet the SOW in your design solution.

18. Solicitation No.36C26226Q0189, Paragraph 4. (Specific Tasks) 4.1 All upgrades must integrate with the existing AV VTC system.

I. Question: Can a list containing the following information be provided on all currently installed LBVAHCS Egg Conference Room hardware and software?

I. Installed equipment manufacturer, name and model number? See answer to Question 1

II. Installed software manufacturer, name and version number? See answer to Question 1

19. Solicitation No.36C26226Q0189, Paragraph 4. (Specific Tasks) 4.6 Must integrate all new components into existing AV VTC system.

I. Question: Does LBVAHCS have an approved product compliance list for hardware and software purchases and installation to ensure IT security requirements are met? The AV system is not on the IT Network. It is standalone and does not connect to IT network. In the documentation has list of equipment used in the current system. New solution will need to be compatible and operational with the current system.

20. Solicitation No.36C26226Q0189, Paragraph 7. (Security Requirements) The Contractor shall secure a contractor badge before work commences, please contact the Program Point of Contact for details. Contractor personnel shall not have access to VA patient records, data, or computer systems.

I. Question: What are the requirements and average processing time to obtain a VA I.D. badge? COR will address during post award meeting.