36C26226Q0189_1 Contract Opportunities Notice.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Conference RM Upgrade SVCS -New Requirement

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 85723

SOLICITATION NUMBER* 36C26226Q0189

RESPONSE DATE/TIME/ZONE 12-29-2025 17:00 PACIFIC TIME, LOS ANGELES,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* U099

NAICS CODE* 541519

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

NCO 22 - Network Contracting

3601 S. 6th Avenue

Tucson AZ 85723

POINT OF CONTACT*

Contracting Officer

Daniel Kneizeh daniel.kneizeh@va.gov

PLACE OF PERFORMANCE

ADDRESS

Department of Veterans Affairs

Long Beach VA Healthcare System-LBVAHCS

5901 E. 7th Street

Long Beach CA

POSTAL CODE 90822

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS daniel.kneizeh@va.gov

EMAIL DESCRIPTION Contracting Officer Email

DESCRIPTION

Description:

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.3, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03, effective 01/03/2025.

This solicitation is open to Service-Disabled Veteran-Owned Small Businesses (SDVOSB) only.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541519 with a small business size standard of $34.0 Million.

The FSC/PSC is U099.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the statement of work.

Price and Special Standards: See Attachment 2, FAR 52.212-2 “Evaluation.”

STATEMENT OF WORK (SOW)

1. Contract Title: Upgrade Egg Conference Room System

2. Background: The Long Beach Veterans Affairs Healthcare System (LBVAHCS) needs to upgrade to its current conference room Audio/Visual System located in the Egg Conference Room Area Building 164. This requires all the software, hardware, testing and installation costs to upgrade the current conference room system. This upgrade is needed to improve the user ability, mobility, and the audience interaction during meetings, and events held in this space. The system is Crestron based and includes the replacement of gooseneck podium microphones, addition of wireless microphones including catch boxes, lapel and handheld microphones. The contractor must provide a solution comparable to the current system and not replace the current system that includes projectors, monitors, projectors and all video equipment. The solution must be integrated with the current existing Audio Visual VTC system.

3. Scope of Work: The Contractor shall provide all labor, parts, materials, equipment, installation, and supervision required to upgrade the LBVAHCS conference room system at the “Egg”. This requires all the software, hardware, testing and installation costs to upgrade the current conference room system. This includes replacement of gooseneck podium microphones, addition of wireless microphones including catch boxes, lapel and handheld microphones. The contractor must provide a solution comparable to the current system and not replace the current system that includes projectors, monitors, projectors and all video equipment. All repair work shall be completed at the LBVAHCS facility.

4. Specific Tasks: The contractor will complete these tasks for audio system upgrade – EGG auditorium to improve usability, mobility, and audience interaction during presentations and events.

4.1 All upgrades must integrate with the existing AV VTC system.

4.2 Must replace the existing podium gooseneck microphones with a minimum of new 24-inch gooseneck microphones to allow a more comfortable speaking position.

4.3 Must upgrade the handheld microphone system with four (4) new wireless handheld microphones for increased mobility.

4.4 Must provide and install two catch-box foam wireless microphones for audience interaction.

4.5 The Contractor must install two wireless lapel microphones to allow hands-free movement for presenters.

4.6 Must integrate all new components into existing AV VTC system.

4.7 Must test all equipment to ensure full functionality and provide basic user instruction.

4.8 While performing the upgrade process the contractor must ensure safety and exclude the possibility of injury to patients, staff, and visitors.

4.9 The Contractor is responsible for repairing damages incurred during performance of this scope of work to include any damage to the current AV VTC system.

5. Hours of Operation: All work shall be scheduled during the following hours: 6:00 AM to 6:00 PM, Monday-Friday, Pacific Standard Time (PST), excluding Federal Holidays, as well as weekends. Work shall not impact patient care services. The Contractor shall check-in with the Program Point of Contact daily, upon arrival to the facility. Any work performed outside of the aforementioned hours must be approved by the Program Point of Contact. No overtime charges are authorized.

6. Holiday Schedule: Federal Holidays observed by the Long Beach Veterans Affairs Healthcare Facility:

New Year’s Day Labor Day Martin Luther King Day Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

6.1 Any overtime or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

6.2 When one of the holidays falls on a Sunday, the following Monday will be observed as a National Federal Holiday. When one of the holidays falls on a Saturday, the preceding Friday will be observed as a National Federal Holiday. Also included, would be any other day specifically declared by the President of the United States of America to be a National Holiday.

7. Security Requirements: The Contractor shall secure a contractor badge before work commences, please contact the Program Point of Contact for details. Contractor personnel shall not have access to VA patient records, data, or computer systems.

7.1 Badges: All contractor personnel shall be required to wear VA always provided identification (I.D.) badges above the waist while on the VA grounds. Contractors shall be required to coordinate with Program Point of Contact to obtain the VA provided I.D. badges for all staff. All VA provided I.D. badges shall be returned at the end of the contract or upon completion of service. Failure to wear ID badges may result in removal from any of the VA facilities and/or otherwise referred to federal property.

8. Place of Performance:

Long Beach Veterans Affairs Healthcare System 5901 East Seventh Street, Long Beach, CA 90822-5201

9. Period of Performance: On-year upon contract award.

10. Parking policy: It is the responsibility of contractor personnel to park only in designated parking areas. Parking information is available from the VA Police (Request details from Program Point of Contact). The VA shall not invalidate or make reimbursement for parking violations of contractor's personnel under any circumstances.

11. Smoking Policy: Contractor personnel may smoke only in designated areas. Smoking is allowed in all outside areas that are 25 feet away from entrances to buildings unless indicated otherwise. Enclosed paths connected to facility buildings are considered part of the building and as such are non-smoking areas.

12. Ordering activity: The Contractor shall not accept any instructions issued by any person other than the Contracting Officer or Program Point of Contact acting within the limits of his/her authority.

13. Changes to Contract: Only those services specified herein are authorized. Before performing any service of a non-contractual nature, the contractor shall advise the Contracting Officer of the reason(s) for the additional work and/or service. Prior authorization shall be obtained from the Contracting Officer before performing any additional services.

14. Program Point of Contact: To be determined upon contract award.

***PRICE/COST SCHEDULE***

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICE

S QTY UNIT UNIT PRICE AMOUNT

1.00 JB ______________

Building 164 (EGG) Conference Room Audio/Visual System Upgrade Services.

Contract Period: Base POP Begin:

POP End:

PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: U099 - Education/Training - Other

GRAND TOTAL ______________

Place of Performance/Place of Delivery

Address: Department of Veterans Affairs Long Beach VA Healthcare System (LBVAHCS) 5901 East 7th Street Long Beach, CA

Postal Code 90822-5201

Country USA

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract provisions apply to this acquisition:

• FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services”

(SEP2023)

ADDENDUM TO 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services” applies to and is included with this acquisition.

• FAR 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) o http://www.acquisition.gov/far/index.html (FAR) and o http://www.va.gov/oal/library/vaar/index.asp (VAAR)

• FAR 52.204-7, “System for Award Management” (OCT 2018)

• FAR 52.204-16, “Commercial and Government Entity Code Reporting” (AUG 2020)

• FAR 52.204-24, “Representation Regarding Certain Telecommunications and Video Surveillance

Services or Equipment” (NOV 2021)

• FAR 52.217-3, “Evaluation Exclusive of Options” (APR 1984)

• VAAR 852.252-70, “Solicitation Provisions or Clauses Incorporated by Reference” (JAN 2008)

(End of Addendum to FAR 52.212-1)

• FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” (DEC 2023)

The following subparagraphs of FAR 52.212-5 are applicable: (a)(6), (b)(1)(2), (9), (12), (23), (26), (30), (31), (32), (33), (34)(i), (36)(i), (39), (48), (55), (62), (c)(1), (2), (5), (7), (8).

All quotes shall be submitted in accordance with FAR 52.212-1, “Instructions to Offerors-Commercial Products and Commercial Services”. (SEP 2023)

All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Daniel Kneizeh at daniel.kneizeh@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Decision factors to be considered are Cost, Technical Capability, Testing, Training, and Support Plan, Equipment Quality and Ergonomic Design and Past Experience.

This purchase order will consist of a one-year base period and proposal pricing should reflect this.

The award will be made to the quote most advantageous to the Government and best meets the requirement described in the Statement of Work.

Responses should contain your best terms, and conditions.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than December 29, 2025, 17:00PM PST at daniel.kneizeh@va.gov only. Subject line shall include “RESPONSE TO RFQ 36C26226Q0189” for consideration.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

***Please note that a Site Visit is scheduled for December 15, 2025, at10:00am PST. The Site Visit will take place at the Long Beach Veterans Affairs Healthcare System (Please register with Marguerite White, PH: 562.826.8000 x18782, Email: marguerite.white2@va.gov).

All submissions of Questions are due on December 18, 2025 by 17:00 PST to Daniel Kneizeh, Email:

daniel.kneizeh@va.gov.***

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below:

CONTRACT SPECIALIST

mailto:marguerite.white2@va.gov

Daniel Kneizeh daniel.kneizeh@va.gov

Attachment One: FAR 52.212-1 ADDENDUM Instructions to Offerors

Attachment Two: FAR 52.212-2 Evaluation

Attachment Three: VAAR 852.219-73 Notice of Total Set-Aside for Certified SDVOSB

Attachment Four: VAAR 852.219-75 SDVOSB Certification

Attachment Five: Statement of Work