Attachment #5 RFQ- Sioux City Fire.pdf

INFORMAL REQUEST FOR QUOTATION (RFQ)

IOWA DEPARTMENT OF PUBLIC DEFENSE

STATE FISCAL OFFICE; BLDG 3465 (W41), CAMP DODGE

7105 NW 70TH AVE, JOHNSTON IA 50131-1824

TITLE OF RFQ: Fire Preventive Maintenance Services –

Sioux City 185th Air Guard

RFQ #: MF245820079

Issue Date: 5/23/2024

Questions due: 6/14/2024 by 10AM – All questions must be submitted in

IMPACS under the Q & A Board

Q&A posted: 6/18/2024 by 5PM

Quotations Due: NO LATER THAN 2 PM ON June 21st, 2024

STATE ISSUING OFFICER: Carl Fisher

Purchasing Agent 3 (515)252-4558 carl.fisher@iowa.gov

1. DESCRIPTION OF WORK AND SCOPE OF SERVICES. The Iowa Department of Public Defense

(Agency) is seeking a service provider (Contractor) to provide all labor, materials, tools, and equipment necessary for Fire Preventive Maintenance Services at the Sioux City Air National Guard airbase: Please see Attachment’s 1-3 for all specifications / requirements and building listings.

2. LOCATION: 185th, Iowa Air National Guard 2920 Headquarters Ave. Sioux City, IA 51111

3. FREQUENCY OF SERVICE. See Attachment 3.

4. TERM OF CONTRACT.

Contract Begin/End Dates: July 1st, 2024 – June 30th, 2027 Term of the contract: 3 year

Possible contract renewals: (1) additional 3 year term for a total of 6 years

5. CONTRACTUAL TERMS AND CONDITIONS.

The General Terms and Conditions will be incorporated into the Contract and can be found here:

https://das.iowa.gov/sites/default/files/procurement/pdf/050116%20terms%20services.pdf

By submitting a Bid, Contractor acknowledges its acceptance of the terms and conditions of the RFQ and the General Terms and Conditions without change. No Contractor shall acquire any legal or equitable rights regarding the Contract unless and until the Contract has been fully executed by the successful Contractor and the Agency.

6. INSURANCE. $1,000,000 General Liability minimum coverage is required of the Contractor upon award of the Contract.

7. EVALUATION AND SELECTION. Quotes will be evaluated and the contract awarded to the responsible Contractor submitting the lowest priced Bid.

The selection will be subject to the final approval of the Agency. If there is a tie for lowest priced Bid and only one of the Contractors is an Iowa business, the Iowa business shall be given preference over the out-of-state Contractors.

8. FORM AND CONTENT OF BIDS. Failure to adhere to the Bid format may result in rejection of the Bid.

a. Bid’s Shall be Submitted Through IMPACS All-inclusive not to exceed, total cost in U.S. Dollars, to provide the requested services outlined in this RFQ. Pricing shall be per location.

Pricing based on Net 60 Days Payment Terms All fees expected for payment are to be included in this Bid All purchases/services are tax exempt Upload or submit all documents on IMPACS

ii. Completed ATTACHMENT 4 – Section 889 Representation Form This form is required by the Federal Government (as the Iowa Department of Public

Defense is a recipient of federal funds, this rule also applies to the Agency).

Section 889 Part B of the FY 2019 National Defense Authorization Act (NDAA) prohibits the Federal Government from entering into, extending, or exercising an option with any vendor who utilizes prohibited telecommunications and video surveillance equipment or services.

iii. Certificate of Insurance

iv. Additional supporting documentation describing proposal if necessary – add attachment’s

v. Upload or submit all bid documents on IMPACS for this RFQ.

The Agency must receive the Bid in IMPACS prior to the date/time listed in the header on page 1 of this RFQ. Late bids will not be accepted. It is the Contractor’s responsibility to ensure that the Bid is received prior to the deadline. The Agency shall not be responsible for misdirected packages or technical issues (for electronically submitted Bids).

9. MISCELLANEOUS.

a. Contractors are invited to submit written questions and requests for clarifications regarding the RFQ to the State Issuing Officer(s) listed on this RFQ. The questions or requests for clarifications must be submitted / uploaded in IMPACS under the Question & Answer Board.

b. The Issuing Officer identified in the RFQ cover sheet is the sole point of contact regarding the RFQ from the date of issuance until a Notice of Intent to Award the Contract is issued. Respondents may contact only the Issuing Officer.

c. Communication (questions pertaining to the bid) with personnel other than the Issuing Officer may result in non-responsive bid and bid will be rejected. Communication is allowed for scheduling of site visit(s).

d. Site visits are highly recommended for this RFQ and are available upon request by contacting the assigned Base Facilities Manager Shane Potts, MSGT, 185th Air Guard, 712-233-0767 shane.potts@us.af.mil Site visits must be scheduled with assigned Base Facilities Manager.

e. As these are military locations/facilities, unplanned site visits are not allowed.

f. The costs of preparation and delivery of the Bid(s) are solely the responsibility of the Contractor.

g. All Bids become the property of the State and shall not be returned to the Contractor.

h. The Agency does not guarantee any minimum level of purchases under the Contract.

i. The Agency reserves the right to reject any & all Bids.

j. Upon Notice of Award, Contractor must provide any additional paperwork or documentation to the

State Issuing Officer within ten (10) calendar days of request.

k. Selected Contractor must, within thirty (30) calendar days after receiving Notice of Award, enter into a written contract with the Agency.