Attachment_5-QASP.pdf

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

TITANIUM

Qasp_Ti_17jan25

Contract Requirement: Supply up to 97.7 metric tons (MT) of Ti CP2 and up to 97.7 MT of Ti 6-6-2 within a two (2) year period. Deliver the material listed above to the Defense Logistics Agency Strategic Materials Storage Facility located at Hawthorne Army Depot, 1 South Main Ave., Hawthorne, Nevada 89415 as delineated in the Statement of Work (SOW) and Performance Requirements Summary Table (PRST) for this SOW. (See Attachment 3 to this SOW for a copy of the PRST).

Work Requirements: Quality

Required Service/Task:

Provide access to the Contractor’s facility during sample collection in accordance with paragraph 5.2 of the SOW.

Perform all production Operations in the Continental United States (CONUS) in accordance with paragraph 5.2 of the SOW.

Provide written notification a minimum of thirty (30) business days prior to performing processing, sampling and/or testing operations in accordance with paragraph 5.3 of the SOW.

Provide a written summary of the Contractor’s Sampling Plan and activities no later than thirty (30) business days prior to performing sampling operations in accordance with paragraph 5.3 of the SOW.

Submit an e-mail to the Government a minimum of ten (10) days prior to performing sampling if no changes have been made, stating no changes have been made to the Sampling Plan and processes in accordance with paragraph 5.3 of the SOW.

Permit the Government to inspect and observe all sampling operations in accordance with paragraph 5.4 of the SOW.

Collect three (3) equivalent samples from each ingot in accordance with paragraph 5.4 of the

SOW.

Ensure all samples are the same size and form and representative of the chemical properties of the material in accordance with paragraph 5.4 of the SOW.

Ensure all samples satisfy the minimum sample size identified by the independent third-party laboratory in accordance with paragraph 5.4 of the SOW.

Ship Government sample with each ingot in accordance with paragraph 5.4 of the SOW.

Document and transfer the chain of custody of all analytical and reserve samples to the independent third-party laboratory in accordance with paragraph 5.4 of the SOW.

Use an independent third-party analytical laboratory with an established reputation and experience of excellence located within CONUS in accordance with paragraph 5.5.1 of the

SOW.

Use an independent third-party analytical laboratory certified in ISO (International Organization for Standardization) 17025 in both elemental and metallurgical analysis in accordance with paragraph 5.5.2 of the SOW.

Use an independent third-party analytical laboratory that is NADCAP (National Aerospace and Defense Contractors Accreditation Program) accredited in accordance with paragraph

5.5.2 of the SOW.

Ti QASP

QASP_Ti_17Jan25 Page 2 of 4

Use an independent third-party analytical laboratory that is ASME-NQA-1 (American Society of Mechanical Engineers – Nuclear Facility Applications Quality Assurance) compliant in accordance with paragraph 5.5.2 of the SOW.

Use an independent third-party analytical laboratory the is ITAR (International Traffic in Arms Regulations) compliant in accordance with paragraph 5.5.2 of the SOW.

Use an independent third-party laboratory that has expert ability and experience in all requirements listed in paragraph 5.5.3 of the Statement of Work (SOW) in accordance with paragraph 5.5.3 of the SOW.

Ensure the independent third-party laboratory has a turn-around time of NO more than five

(5) business days to submit an Analytical Report for 90% of requested analyses after sample receipt in accordance with paragraph 5.5.4 of the SOW.

Submit a Testing Plan in accordance with paragraph 5.5.5 of the SOW.

Make No changes to the approved Testing Plan without written approval from the Contracting Officer (KO) in accordance with paragraph 5.5.5 of the SOW.

Submit a Certificate of Analysis (COA) for each individual ingot to the Contracting Officer’s Representative (COR) in accordance with paragraphs 6.1 through 6.4 of the SOW.

Do Not ship material prior to COA acceptance in accordance with paragraph 6.6 of the SOW.

Provide a copy of the Safety Data Sheet (SDS) with each individual ingot at delivery in accordance with paragraph 7.1 of the SOW.

Package each ingot to protect each ingot from damage during shipping and handling in accordance with paragraph 7.2 of the SOW.

Imprint/Mark each individual ingot with a unique serial number on the top and bottom of each ingot in accordance with paragraphs 7.3 through 7.7 of the SOW.

Attach a United Nations Globally Harmonized System of Classification and Labeling of Chemicals (GHS) label if the ingot is considered hazardous material in accordance with paragraph 7.8 of the SOW.

Submit a written document for each individual ingot that satisfies the requirements listed in paragraph 7.10 of the SOW in accordance with paragraph 7.10 of the SOW.

Comply with the Environmental, Safety, and Occupational Health (ESOH) policy while on-site at any DLA Strategic Materials storage facility in accordance with paragraph 8.2 of the

SOW.

Deliver all material to the Delivery Point in accordance with paragraph 9.1 of the SOW.

Satisfy all “Truck Lot Receiving Procedures” in accordance with paragraph 9.1 of the SOW.

Schedule all deliveries in writing a minimum of twenty (20) business days prior to delivery with the COR in accordance with paragraph 9.1.4 of the SOW.

Receive written pre-approval for all shipping from the COR in accordance with paragraph

9.1.4 of the SOW.

Submit certification that demonstrates all ingots meet the requirements specified in the SOW as applicable to the CLIN in accordance with paragraphs 9.1.5 of the SOW.

QASP_Ti_17Jan25 Page 3 of 4

DO NOT submit an invoice until after each ingot is accepted in writing by the COR in accordance with paragraph 9.2.3 of the SOW.

Remove all rejected material from Government property within ninety (90) calendar days in accordance with paragraph 9.2.5 of the SOW.

Perform the following specific service(s)/tasks;

1) The Contractor shall perform all service(s)/tasks to satisfy the above listed “Required Service/Task” and any additional service(s)/tasks required by the SOW.

Primary Methods of Surveillance: 100% and Random inspections.

Frequency of Surveillance: The COR will perform inspections. Based on observed defects in contractor performance, subsequent inspections may either be reduced or increased. At a minimum, the COR will complete a “Government Inspection Report” monthly. (See Attachment 4 to this SOW for a copy of the “Government Inspection Report”).

Acceptable Performance Level (APL): All service(s)/tasks shall be performed at or above the Acceptable Performance Levels (APL’s) listed in the Performance Requirements Summary Table (PRST) of this SOW.

Method of Surveillance: The method of surveillance will be random unless listed differently in the Performance Requirements Summary Table (PRST) of this SOW.

Surveillance Procedures: 100% inspections or Random inspections will be performed on scheduled service(s)/tasks unless listed differently in the Performance Requirements Summary Table (PRST) of this SOW. There are no special procedures to be followed to initiate unscheduled inspections.

Evaluation Procedures: The COR will observe the selected service(s)/tasks at any time they determine a need to inspect a service/task or notices a deficiency. Results of each inspection will be documented on a “Government Inspection Report”. (See Attachment 4 to this SOW for a copy of the “Government Inspection Report). A “pass”, “fail” or “N/A” rating will be assigned to each service/task inspected based on the Performance Criteria listed below. A brief description of the inspection and observed defects will be recorded. A “fail” rating may require contractor re-performance of service(s)/tasks. The COR will ascertain whether documented defects were corrected, and processes implemented to ensure re-occurrence of the defect is prevented. An “N/A” rating will be assigned when no work was required to be performed on a specific service/task during that rating period.

Performance Criteria:

1) Each “Required Service/Task” requirement may contain several services/tasks. Each requirement will be evaluated based on an individual service/task.

2) At a minimum, the COR will inspect all service(s)/tasks listed in the Performance Requirements Summary Table (PRST) of this SOW at the frequency listed in the PRST.

3) A “pass” rating will be assigned to each service/task inspected that met or exceeded the established Acceptable Performance Level (APL) for each “Required Service/Task” requirement evaluated.

4) A “fail” rating will be assigned to each service/task inspected that fell below the established Acceptable Performance Level (APL) for each “Required Service/Task” requirement evaluated.

When a “fail” rating is assigned, all observed defects must be documented on a “Government Inspection Report”. (See Attachment 4 to this SOW for a copy of the “Government Inspection Report”).

QASP_Ti_17Jan25 Page 4 of 4

5) An “N/A” rating will be assigned when no work was required to be performed on a specific service/task during that rating period.

Analysis of Results:

1) The COR will notify the Contractor within 48 hours each time a “fail” rating is assigned and discuss the basis for the rating.

2) The COR will solicit the Contractor’s proposed corrective action(s) to preclude re-occurrence of the defective service(s)/task performance.

3) Based upon the Contractor’s performance, the COR may recommend corrective action(s).

Subsequent inspections may be performed more frequently if defects continue.

4) The COR will document the results of each inspection using a “Government Inspection Report”.

(See Attachment 4 to this SOW for a copy of the “Government Inspection Report”). The COR will complete a “Government Inspection Report” monthly at a minimum. The COR will upload copies of all completed “Government Inspection Reports” into the SPM Application within the Procurement Integrated Enterprise Environment (PIEE), the web-based system.

Combatting Trafficking in Persons: The COR will monitor the vendor compliance with Combatting Trafficking in Persons (CTIP) clause in accordance with DFARS PGI 222.1703(4), such that noncompliance with 52.222-50 is documented to the KO, utilizing and annually completing the CTIP checklist at: DoD CTIP website.