Attachment 5- Hvac BPA_Site_Visit_Itinerary_W9124L26QA009.pdf
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- Attached to
- Fort Sill HVAC Maintenance BPA - Amendment 0003
- Solicitation number
- W9124L-26-Q-A009
About this file
This document is a site visit itinerary for a Blanket Purchase Agreement (BPA) contract HVAC vendor inspection scheduled for June 9, 2026 at Ker Hill Range, Fort Sill, Oklahoma.
The site visit begins at 9:30 AM at Ker Hill Range Main Gate following an initial meeting at MICC (1803 Macomb Road, Fort Sill, Oklahoma 73503) at 9:15 AM CTE. Prospective vendors will inspect three distinct HVAC installations: the BHUTS Unit, the LAM Unit, and the Hygiene Center Unit. The four-hour inspection schedule includes 30-minute dedicated inspection periods for each unit, with transit time between locations, and concludes with a wrap-up and Q&A session at 12:30 PM. During inspections, vendors will review operational status, footprint, maintenance access, unit configuration, environmental constraints, and specific exhaust/cooling requirements.
Vendors must comply with several requirements: carry valid photo identification, wear required Personal Protective Equipment (safety vests, closed-toe shoes, and protective eyewear), and bring printed copies of the itinerary and site plans. Visitor passes are required and can be obtained through the Fort Sill Visitor's Welcome Center (located on Sheridan Road by Bentley Gate) via online application at https://sill-www.army.mil/vcc/ or in-person. Questions or concerns should be submitted via email to the MICC Contracting Team by June 16, 2026 no later than 12:00 PM CTE. Key contacts include MICC Contracting Officer Ms. Jesslyan Ortiz-Albino (jesslyan.m.ortizalbino.civ@army.mil, 520-944-1756) and MICC Contract Specialist Mr. Coy Bass (coy.w.bass.civ@army.mil, 520-944-1850).
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Text version
Ker Hill Range HVAC Site Visit Itinerary
Date: 9 June 2026 at 9:15 AM CTE
ATTENTION: ALL ATTENDEES WILL BE MEETING AT MICC AND FROM THERE, HEADING
TO THE SITE VISIT LOCATION AFTERWARDS.
Meeting Location: 1803 Macomb Road, Fort Sill, Oklahoma 73503 (MICC)
Site Visit Location: Ker Hill Range - 7555 Mackenzie Hill RD Fort Sill, Oklahoma Project: BPA Contract HVAC Vendor Inspection
1. Overview
This document outlines the official itinerary for the vendor site visit to inspect the HVAC units at the Ker Hill Range on June 9th 2026. The purpose of this visit is to allow prospective vendors to inspect three distinct HVAC installations—the BHUTS Unit, the LAM Unit, and the Hygiene Center Unit—as part of the requirements under the BPA
2. Schedule of Events
Time Event / Activity Location / Target Notes for Vendors
09:30 - 10:00
Arrival, Security Check & Briefing
Ker Hill Range Main Gate / Briefing Area
Verification of access credentials;
brief on BPA scope and site safety rules.
10:00 - 10:30
HVAC Unit 1 Inspection
BHUTS Unit Review operational status, footprint, and maintenance access.
10:30 - 11:00
Transit En route to LAM Unit Escorts required to guide vendors between sites.
10:30 - 11:00
HVAC Unit 2 Inspection
LAM Unit Inspect unit configuration and environmental constraints.
11:00 - 11:30
Transit En route to Hygiene Center
11:30 - 12:00
HVAC Unit 3 Inspection
Hygiene Center Unit Final unit demonstration; review specific exhaust/cooling requirements.
12:00 - 12:30
Wrap-up, Q&A;, and Departure
Ker Hill Range Staging Area
Final vendor questions; conclude site visit and collect visitor badges.
3. Key Contact Information
Please contact the MICC Contracting Team for questions/concerns and submit questions/concerns via email by June 16th 2026 NLT 12:00PM CTE:
• MICC Contracting Officer: Ms. Jesslyan Ortiz-Albino
• Email: jesslyan.m.ortizalbino.civ@army.mil
• Phone: 520-944-1756
• MICC Contract Specialist: Mr. Coy Bass
• Email: coy.w.bass.civ@army.mil
• Phone: 520-944-1850
• Site Visit Lead: Luis Acevedo
4. Vendor Instructions
1. Identification: All visitors must carry a valid photo ID
2. Safety Gear (PPE): Safety vests, closed-toe shoes, and protective eyewear are required at all times while inspecting the units.
3. Documentation: Bring a printed copy of this itinerary and any provided site plans.
5. Visitor Pass Instructions
1. Attendees will need to go to the Visitor’s Welcome Center to get a pass which is located on Sheridan Road by Bentley Gate.
2. The link below will allow Attendees to start their pass application online or they may also go in-person.
3. Website: https://sill-www.army.mil/vcc/
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