Attachment_4-Proposers_Rate_Sheet_V1.docx

State of California Solicitation Number: 25SS0022 Department of Veterans Affairs

State of California Solicitation Number: 25SS0022 Department of Veterans Affairs

ATTACHMENT 4

Proposer's Rate Sheet

Important Considerations:

1. The proposer shall set forth the proposal rates in clear, legible figures in the space provided.

2. By submitting a proposal, the proposer agrees that his or her final proposal constitutes an irrevocable offer which shall be valid for one-hundred and eighty (180) calendar days from the proposal submission date.

3. Failure to indicate a dollar amount for any requisite item may be grounds to reject the entire proposal.

4. CalVet does not expressly or by implication agree that the actual amount of work will correspond therewith and reserves the right to omit portions of the work as may be deemed necessary or advisable by the CalVet. The estimates listed below are a good faith estimate and are not a guarantee of business and is subject to change depending on fluctuation in patient population. The amounts indicated below will be used solely for comparison of proposals. The CalVet makes no guarantee, expressed or implied for actual number of hours to be used. However, the actual rates quoted by the proposer shall be binding for the term of the agreement.

5. Proposers shall provide rate for services.

6. CalVet is requiring Proposers to provide rates for each deliverable listed in the tables below. The method and formula used to determine the total cost proposal:

a. Cost Proposal : Proposer’s Cost for Services shall be considered TOTAL. The rate for each deliverable shall be proposed as an all-inclusive.

b. CalVet will use Total Cost Proposal for each Proposer.

c. CalVet shall apply preferences and incentives and evaluate based on a Proposer’s Total score per Section V, Preference and Incentive Programs of this RFP.

7. CalVet further reserves the right to amend the resulting agreements for one (1) additional year, if an approved by the Department of General Services. For the purposes of funding the proposed year, the CalVet shall encumber funds appropriate to the rates then in effect for each agreement, though the CalVet further reserves the right to amend the agreements to raise the rates as described in this solicitation.

8. ALL “ESTIMATED” NUMBERS SHALL BE USED FOR EVALUATION PURPOSES ONLY.

9. OPTIONAL: The Proposer may offer a discount of ___% off of the total of each invoice paid within thirty (30 days) of receipt. (NOTE: A Proposer’s offer of a discount shall not affect evaluation and scoring)

10. As described in Attachment 15 Sample Agreement, Exhibit A, Scope of Work, the locations checked are the primary locations to receive services.

Proposer’s Name: ____________________________________

Completed Phase 1;Building Foundation: 1) Report on findings and proposal to establish governance, ownership and internal controls; 2) Presentation (e.g. PowerPoint); and 3) Desk procedures, 4) Developed and documented training plan

Completed Phase 2; Revenue Cycle Stabilization. The deliverable must consist of: 1) Report on findings and proposal to stabilize the revenue process for all eight Veterans Homes by ensuring tasks are completed through the intricacy for a complex regulatory framework of entire financial lifecycle from resident pre- admission to final payment is followed; 2) Presentation (e.g. PowerPoint); and 3) Desk procedures, 4) Developed and documented training plan.

Completed Phase 3; Process Optimization: The deliverable must consist of 1) Streamline the billing process and boost the revenue by eliminating manual workarounds, removing duplicates workflows and increasing operational efficiencies; 2) Presentation (e.g. PowerPoint); and 3) Desk procedures, 4) Developed and documented training plan.

Completed Phase 4; Process Refinement: The deliverable must consist of 1) Process to strengthen month-end disciplines, eliminate residual manual gaps, and synchronize enterprise-wide financial controls; 2) Presentation (e.g. PowerPoint); and 3) Desk procedures, 4) Developed and documented training plan. 5) Provide on-site training to staff utilizing the documented standard operating procedures from the completion of Phases 1, 2, and 3 to applicable personnel to ensure consistency with business operational efficiencies are achieved and compliance standards are maintained

Completed Phase 1;Assessment:1) Report on findings; 2) Presentation (e.g. PowerPoint); and 3) Desk procedures, 4) Developed and documented training plan.

Completed Phase 2;Process Enhancement: 1) Upon completion of the assessment performed and the documented report provided from phase 1, assist with implementation of recommendations given to enhance and strengthen the budget process for the enterprise; 2) Presentation (e.g. PowerPoint); and 3) Desk procedures, 4) Developed and documented training plan.