Attachment_4_Procedures_for_Government_Property.pdf

Procedures for Government Property

ARCENTTSS

The term Government Property (GP) refers to any Government Furnished Property (GFP) or

Contractor Acquired Property (CAP) that will pass to the Government at the conclusion of this effort. The Contractor shall maintain a list of all GFP issued for use.

Government Furnished Property, materials and records will remain the property of the

Government and shall be returned to the Government upon request or at the end of the period of performance or as directed by the Contracting Officer. All GFP shall be used in support of the contracted function and operated in the prescribed manner intended

The Contractor shall not acquire additional GFP /CAP for use on this contract without prior written approval. Requests for additional GFP shall include justification and will be routed through the appropriate COR for review and endorsement prior to sending to the Contracting Officer for approval and contract modification.

Property Management. The Contractor shall have a system of internal controls to manage

( control, use, preserve, protect, repair and maintain) Government property in its possession. The

Contractor shall initiate and maintain the processes, systems, procedures, records, and methodologies necessary for effective and efficient control of Government property. The

Contractor shall disclose any significant changes to its Property Management System to the

COR/KO/Property Administrator prior to implementation of the changes. The Contractor may employ customary commercial practices, Voluntary Consensus Standards, or Industry-Leading

Practices and standards that provide effective and efficient Government property management that are necessary and appropriate for the performance of this contract.

The Contractor shall receive, receipt and report all Government Furnished Property on the GFP

Attachment in the GFP Module through PIEE.

The Contractor shall establish and maintain procedures necessary to assess its Property

Management System effectiveness and shall perform periodic internal reviews, surveillances, self-assessments, or audits. Significant findings or results of such reviews and audits pertaining to Government property shall be made available to the KO/Property Administrator.

Acquisition - The Contractor shall furnish a written statement to the COR/KO/Property

Administrator containing all relevant facts, such as cause or condition and a recommended course(s) of action, if overages, shortages, or damages and/or other discrepancies are discovered upon receipt of Government-Furnished Property.

Receiving - The Contractor shall receive, document the receipt and record the necessary record requirements of paragraph (f)(l)(iii)(A)(l),(2),(3), (4), (5), (6), (7), (8), (9) & (10) as specified in

FAR 52.245-1. The Contractor shall take all actions necessary to adjust for overages, shortages, Maintenance - The Contractor's Maintenance Program shall enable the identification, disclosure, and performance of normal and routine preventative maintenance and repair. The

Contractor shall disclose and report to the COR/KO the need for replacement and/or capital rehabilitation. The Contractor's maintenance program shall be structured to efficiently initiate, control, perform and document required maintenance for GFP provided under the terms of the contract. This maintenance plan will include a preventive and general maintenance plan and provide for scheduled and unscheduled services. All GFP requiring maintenance services shall be included in the GFP Maintenance Plan. New equipment shall be inducted into the plan upon receipt. The Government may require a particular maintenance procedure or system be used for the maintenance of GFP. The Contractor shall not modify, alter or cannibalize any GFP without

USG permission.

Sub-Contractor Control - The Contractor shall award subcontracts that clearly identify items to be provided and the extent of any restrictions or limitations on their use. The Contractor shall ensure appropriate flow down of contract terms and conditions (e.g., extent of liability for loss of Government property). The Contractor shall assure its subcontracts are properly administered and reviews are periodically performed to determine the adequacy of the Subcontractor's Property Management System.

Relief of Stewardship Responsibility and Liability (Loss) - The Contractor shall have a process to enable the prompt recognition, investigation, disclosure and reporting of loss of

Government property, including losses that occur at subcontractor or alternate site locations. The

Contractor shall investigate and provide initial report of loss, theft, damage or destruction of GFP to the appropriate COR /KO/PA within 24 hours. This includes reporting all incidents or accidents involving government property. Reporting value shall be at unit acquisition cost. The Contractor shall use the Property Loss Module located in the Government Furnished Property (GFP)

Module in the Procurement Integrated Enterprise Environment (PIEE).The Property Loss

Module toolset can be accessed from the GFP home page at https:/piee.eb.mil.

Disposition of Government Property - IAW DFARS 252.245-7004 the Contractor shall report any and all GFP that is determined to be in excess of contract requirements or may require disposal instructions from the appropriate COR/KO/P A. The Contractor shall dispose of excess

GFP IA W FAR 45.602-1 and DF ARS 245 .602-70 as may be appropriate. Condition codes shall be annotated as appropriate. All disposition actions and disposal records will be maintained as required by the F AR52.245-1 G). The Contractor may use local DRMS. The Contractor shall use the Plant Clearance Module located in the Government Furnished Property (GFP)

Module in the Procurement Integrated Enterprise Environment (PIEE).The Plant

Clearance Module tool-set can be accessed from the GFP home page at https:/ piee.eb.mil.