Attachment 4 - Instructions to Offerors.pdf

Fair Opportunity Proposal Request (FOPR) Attachment 4, (FA8811-24-R-B003)

Instructions to Offerors (ITO) Acquisition and Financial Support Services (SAFS-2.1)

For

Assured Access to Space

Table of Contents List of Attachments

1.0 General Instructions

2.0 Proposal Preparation and Instructions

2.1 Point of Contact

2.2 Alternative or Multiple Proposals

3.0 Interchanges

4.0 Proposal Format

4.1 Volumes

4.2 Page Size and Format

5.0 Volume I – Executive Summary & Contract Documents

5.1 Tab 1 - Cover Letter

5.2 Tab 2 - Model Task Order

5.3 Tab 3 - Authorized Offeror Personnel

5.4 Tab 4 - Current Facility Clearance

5.5 Tab 5 - Organizational Conflict of Interest (OCI) Mitigation Plan

5.6 Tab 6 - Total Compensation Plan

6.0 Volume II – Technical

6.1 Technical Approach

6.1.1 Tab 1 – Personnel Management Plan

6.1.2 Tab 2 – Contractor Staffing Matrix

6.2 Tab 3 – Cost Estimate Problem Statement #1 and #2 Responses

7.0 Volume III – Price

7.1 Tab 1 – Pricing Matrix

7.2 Tab 2 – All Pricing Ground Rules and Assumptions

8.0 Proposal Submittal

9.0 Ombudsman

List of Attachments

ITO Attachment Title

4-1 Personnel Management Plan (PMP)

4-2 Gov’t Minimum Staffing Requirements & Proposed Contractor Staffing Matrix (CSM)

4-3

Cost Estimate Problem Statement #1

4-4

Cost Estimate Problem Statement #2

4-5

Strategic Cell, Acquisition Planning and Strategic Communications Scenario #1

4-6 Strategic Communications Scenario #2

4-7 Price Matrix

4-8

Organizational Conflicts of Interest (OCI) Disclosure and Analysis Form

& Mitigation Checklist

ATTACHMENT 4: INSTRUCTIONS TO OFFERORS

1.0 General Instructions

This is a competitive fair opportunity selection conducted in accordance with (IAW) the Federal Acquisition Regulation (FAR) Part 16.505(b)(1). Orders placed under FAR 16.505 Indefinite-Delivery Indefinite-Quantity (IDIQ) contracts are not source selections and are not subject to FAR 15.3 procedures.

The Proposals submitted in response to this FOPR must comply with the terms and conditions of the General Services Administration (GSA) One Acquisition Solution for Integrated Services (OASIS) master contract, the requirements as stated in the FOPR, related attachments, and the Performance Work Statement (PWS). All proposed capabilities to meet the requirements are subject to verification by the Government.

By submission of its offer, the Offeror agrees to all solicitation requirements including the terms and conditions and technical requirements.

Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award. Notifications to unsuccessful Offerors and debriefings, if requested, shall be accomplished IAW FAR 16.505.

2.0 Proposal Preparation and Instructions

The Offeror’s proposal must include all data and information required by this FOPR and must be submitted IAW these instructions. In developing the proposal, the Offeror shall ensure that its proposed offer complies with all the requirements contained in the FOPR; to include, the PWS, all its appendices, all attachments, and Contract Data Requirements Lists (CDRLs). Any submitted proposal that does not adhere to the requirements in this FOPR may be eliminated from the competition and ineligible for award.

Clarity of proposal. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated capability. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Procuring Contracting Officer (PCO) in writing with supporting rationale as well as the remedies the Offeror is asking the PCO to consider as related to the omission or error.

2.1 Point of Contact

The PCO, Captain Michael A. Kilbourn, is the sole point of contact for this acquisition. Address questions or concerns to the PCO at michael.kilbourn.2@spaceforce.mil; (310) 653-3749.

2.2 Alternative or Multiple Proposals

Alternative proposals will not be considered. Each Offeror may only submit one proposal.

3.0 Interchanges

The Government intends to make an award based on initial offers received; however, the Government reserves the right to conduct interchanges. Proposals shall set forth full, accurate, and complete information as required by this solicitation package.

4.0 Proposal Format

The Offeror shall prepare the proposal as set forth in Table 4-1 below. The titles and contents of the volumes shall be as defined in this table and must adhere to the required page limits. The hardcopy volumes identified in the table shall be separately bound in three-ring, loose-leaf binders, plus each Volume’s electronic copy shall be saved on a separate compact disc (CD) or digital video disc (DVD) for a total of two (2) total CDs or DVDs. Offeror shall use page separation tabs for each Factor and Subfactor for the Volume binders. The Offeror shall provide two (2) hard copies of the proposal and two electronic copies of the proposal on CDs or DVDs (unclassified only). The contents of each proposal volume are noted in the table below:

The Offeror shall submit a hard copy proposal package which shall include one (1) “original” paper format copy, and one (1) additional paper copy, and two (2) electronic media copies, unless specified differently in Table 4-1. In the event of any discrepancies between the electronic and paper proposal copies, the submitted “original” paper copy shall take precedence. Proposals received after the date/time specified in Section 8.0 will not be evaluated, unless subject to an exception in FAR 52.215-1(c)(3).

Table 4-1 Proposal Organization

Volume Title Hardcopy Softcopy Page Limit

I Executive Summary

& Contract Documents

Tab -1 Cover Letter 2 2 3 Pages Tab 2 - Model Task Order 2 2 Unlimited Tab 3 - List of Authorized Offeror Personnel 2 2 Unlimited

Tab 4 - Current Facility Clearance

2 2 Unlimited

Tab 5 - OCI Mitigation Plan 2 2 Unlimited Tab 6 - Total Compensation Plan

2 2 Unlimited

II

Technical

Tab 1 – Personnel Management Plan (PMP) 2 2

Plan: 15-Page Limit; plus Resumes: 2-Page Limit each; Letters of Commitment: 1-Page Limit each

Tab 2 – Contractor Staffing Matrix (CSM) 2 2 Unlimited

Tab 3 - Problem Statement #1 & #2 Responses 2 2

Excel – Unlimited;

Narrative – 2 Pages each problem statement

Tab 4 - Scenario #1 & #2 Responses 2 2 5 Pages each scenario

III Price Tab 1 - Pricing Matrix 2 2 Unlimited Tab 2 – All Pricing Gound Rules & Assumptions 2 2 Unlimited

4.1 Volumes

The proposal shall consist of three (3) separate volumes: Volume I – Executive Summary & Contract Documents; Volume II – Technical; and Volume III – Price. Each volume shall include a table of contents and acronym list that will not count against the page count.

4.2 Page Size and Format

a. Text shall be single-spaced, on an 8 ½ x 11 inch paper with a minimum one-inch margin all around, except for pricing which may be printed on 11 x 17 inch paper.

b. Font shall be Times New Roman and no less than 12 pt. with exception of Microsoft (MS)

Excel submissions. MS Excel submission shall use Calibri font and be no less than 11 pt except for the Pricing Matrix included in Volume III. The Pricing Matrix shall be Arial with size 9 font.

c. Pages shall be numbered consecutively within each volume. The page limits prescribed are maximum page limits for each volume. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Cover pages, tables of contents, tabs, acronym list, and glossaries shall not be counted against prescribed page limits. Pages submitted in excess of these limits will not be considered in the Government’s evaluation of the proposal.

d. All proposal information shall be submitted in either MS Word 2019 or newer, MS Excel 2019 or newer, MS Power Point 2019 or newer, MS Office Project 2019 or newer or PDF (latest Adobe Acrobat) format except for Price information (Volume III).

e. Pricing information shall be submitted in MS Excel 2019 or newer format. Offerors must ensure that price information (other than unit/total CLIN prices in Volume I) is only included in Volume III. In accordance with Paragraph 7.2 Pricing Ground Rules and Assumptions in the ITO, a separate Word document explaining any ground rules/assumptions and rounding may be included with Volume III. Do NOT include any ground rules/assumptions in Volumes I or II. All prices provided shall be rounded to the nearest dollar. Extended prices must be divisible by the number of units proposed. Pricing information in the Price Volume is the only pricing information that will be evaluated.

f. Be sure to apply all appropriate markings including those prescribed in accordance with FAR

52.215-1(e), Restriction on Disclosure and Use of Data, and FAR 3.104-4, Disclosure, Protection, and Marking of Contractor Bid or Proposal Information and Source Selection Information.

g. One (1) hard copy of the proposal shall be marked as the “Original”.

h. Electronic Copies: The content and page size of electronic copies must be identical to the hard copies. Indicate on each CD the volume number and title. The electronic copies of the proposal shall be submitted in a format readable by MS Word 2019 or newer, MS Excel 2019 or newer, MS Power Point 2019 or newer, MS Office Project 2019 or newer or PDF (latest Adobe Acrobat), as applicable. Each electronic volume (including cover letter) shall be submitted as a separately labeled electronic file. Electronic submissions shall reference the complete FOPR number in the subject line.

i. Indexing: Each volume shall contain a detailed table of contents delineating the subsections within that volume. Tab indexing shall be used to identify section.

j. Cross-Referencing: Each volume shall be written on a stand-alone basis so that its contents may be evaluated without cross-referencing to other volumes of the proposal. However, cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

k. Glossary: Each volume shall contain a glossary of all abbreviations and acronyms used with a definition for each item.

5.0 Volume I – Executive Summary & Contract Documents

5.1 Tab 1 - Cover Letter

The cover letter shall not exceed three (3) pages in length. The Cover Letter shall include Offerors’ contract number, small business status or categories, Commercial and Government Entity (CAGE) Code, Unique Entity Identifier (UEI) code, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, acknowledges use of non-Government advisors (if applicable). The proposal shall be valid for 270 calendar days from the proposal due date.

5.2 Tab 2 - Model Task Order

The Offeror shall complete the following fill-ins in of the Model Task Order. Offerors shall verify accuracy and completeness of the fill-ins as errors may impact the overall evaluation.

DD Form 1155: Order for Supplies or Services. The Offeror shall fully complete Blocks 9 thru 16.

Section B: Supplies or Services & Prices or Costs. The Offeror shall provide completed pricing information in the Prices or Costs, pages 3-5, of the Model Task Order. The Offeror shall fill in all blanks in the Unit Price and Amount section for all CLINs. The Offeror shall ensure prices/amounts included here are consistent with those included in the Price Volume.

5.3 Tab 3 - Authorized Offeror Personnel

The Offeror shall provide the name, title, telephone number, and email address of the company or division point of contact regarding decisions made with respect to its proposal and who can obligate the company contractually. The contact information provided will also be used to notify the Offeror of the award decision.

5.4 Tab 4 - Current Facility Clearance

Offeror shall complete the following sections of the DD Form 254 attached to the model task order:

Block 6: Sections a, b, c Block 7: Sections a, b, c Block 8: Sections a, b, c

The completed DD Form 254 shall be submitted within the contract documentation volume.

5.5 Tab 5 Organizational Conflict of Interest (OCI) Mitigation Plan

The Offeror shall submit an OCI Disclosure and Analysis Form in accordance with Attachment 4-8. In the event there are actual or potential OCIs, the Offeror shall provide an OCI Mitigation Plan in accordance with the OCI Mitigation Checklist (ITO Attachment 4-8), noting any current or foreseen OCI concerns.

Any proposed avoidance or mitigation techniques shall be consistent with FAR 9.5 and the most recent decisions of the Government Accountability Office (GAO) and the U.S. Court of Federal Claims. The final OCI Mitigation Plan shall be incorporated as an attachment to any resulting Task Order (TO).

At a minimum, each OCI Mitigation Plan shall address methods the Offerors, their partners, subcontractors, team members, and employees will establish to prevent organizational or financial conflicts of interest. In accordance with FAR 9.5, the Offeror shall also analyze this planned acquisition for other actual or potential OCI situations associated with its performance under any contract it has been or may be awarded prior to the proposal due date of this acquisition, by any federal agency or other entity including but not limited to, Los Angeles Air Force Base (AFB), Cape Canaveral Space Force Station, Kennedy Space Center, or Vandenberg Space Force Base (SFB), Patrick SFB, and Kirtland AFB.

To the maximum extent practicable, if the Offeror is aware of its involvement in an ongoing, or upcoming, solicitation that is closely related to this acquisition, the Offeror must notify the Government of any potential OCI concerns. All OCI concerns resulting from this analysis shall be captured in the OCI Mitigation Plan. These requirements also apply to potential or current contracts of the Offerors partners, subcontracts, team members, and employees. Resolution of OCI issues will be considered as part of CO’s contractor responsibility determination. Any communications necessary to resolve OCI issues shall not be considered interchanges. As such, the PCO may contact the Offeror prior to any decision to engage in interchanges to resolve questions or concerns with the Offeror’s OCI analysis or mitigation plan.

If an award is made to the Offeror, the resulting TO may include an OCI limitation applicable to subsequent Government work, at either a prime contract level, at any subcontract tier, or both. During evaluation of proposals, the Government may, after exchanges with the Offeror and consideration of ways to mitigate or avoid identified actual or potential conflicts of interest, insert a clause or term and condition in the resulting TO which disqualifies the Offeror from further consideration for award of future contracts.

5.6 Tab 6 - Total Compensation Plan

Provide the planned compensation for all professional employee labor categories proposed to perform the effort. Describe the job skills and qualification requirements associated with each identified labor category.

Identify the Standard Occupational Classification (SOC) code for each labor category using the Bureau of Labor Statistics SOC system. The labor categories shall be identified by geographic location of contract performance. Provide the corresponding salary and quantified fringe benefits for each labor category. The fringe benefit data shall also include a description of the benefits offered, and to which professional employee category the fringe benefits would apply.

The Offeror and subcontractors/teaming partners/joint venture partners who will be providing a meaningful total number of professional employees shall submit a total compensation plan setting forth salaries and fringe benefit package proposed for the professional employees, as required under FAR 52.222-46. For this acquisition, a meaningful number of professional employees is defined as one (1). The prime Offeror should instruct its subcontractors to submit their total compensation plan directly to the contracting officer. The prime Offeror shall also submit a list of the subcontractors to include points of contact and phone numbers of who will be submitting professional employee compensation packages to the Government. The total compensation plan submitted in the proposal will not become part of the awarded contract. The plan shall set forth salaries and fringe benefits proposed for professional employees as prescribed in Tab 6 – Total

Compensation Plan.

Discuss how the proposed total compensation plan package is consistent and reflects a sound management approach, an understanding of the contract/task order requirements and will provide uninterrupted high-quality work. Also address how your proposed salary and fringe benefits will facilitate the recruitment and retaining of employees.

6.0 Volume II – Technical

6.1 Technical Approach

6.1.1 Tab 1 – Personnel Management Plan

Offeror shall submit a completed Personnel Management Plan in accordance with ITO Attachment 4-1.

6.1.2 Tab 2 – Contractor Staffing Matrix

Offeror shall submit a completed CSM in accordance with ITO Attachment 4-2. NOTE: The Government intends to include the successful Offeror’s CSM as an attachment to the awarded Task Order and it shall serve as the Minimum Staffing Requirements throughout Task Order performance.

Offeror shall identify the number of hours in their proposal that constitutes a Full Time Equivalent (FTE) in the Proposed CSM tab of Attachment 4-2 for each position ID.

6.2 Tab 3 – Cost Estimate Problem Statement #1 and #2 Responses

See Problem Statement #1 in ITO Attachment 4-3 and Problem Statement #2 in ITO Attachment 4-4. Please respond to the problem statements in Excel. You may include a two (2) page narrative to explain your logic and problem reasoning for each Problem Statement.

6.3 Tab 4 – Strategic Cell, Acquisition Planning and Strategic Communications Scenario #1 and #2 Responses

See Scenario #1 in Attachment 4-5 and see Scenario #2 in ITO Attachment 4-6.

7.0 Volume III – Price

General Instructions: The PCO has determined there is a high probability of adequate price competition for this acquisition, which is expected to support an affirmative determination of reasonableness of proposed prices. Therefore, the information submitted by the Offeror in its proposal will be considered Data Other Than Certified Cost or Pricing Data (reference FAR 15.403). If adequate price competition is not obtained, the Government may require the submission of Certified Cost or Pricing Data. If Certified Cost or Pricing Data are required to be submitted, the Contractor shall submit a Certificate of Current Cost or Pricing Data as described in FAR 15.406-2.

7.1 Tab 1 – Pricing Matrix

Pricing Matrix Instructions requires a complete Pricing Matrix provided as Attachment 4-7 to the FOPR ITO. Ensure your Pricing Matrix is consistent with your proposed Model Task Order.

Complete the yellow-highlighted cells as instructed below:

a. Input the Prime Contractor name and date of proposal submission.

b. For the Labor Contract Line Item Numbers (CLINs), the Offeror will input Firm-Fixed Prices for the base and all option periods that identifies the breakout Prime dollars and any Subcontractor(s) dollars.

c. Note that the cells for the Other Direct Cost (ODC) CLINs are pre-populated with Government amounts. Do not alter these amounts. All ODCs will be Cost-Reimbursable with no fee.

d. Note that the cells for the GSA Contract Access Fee (CAF) are pre-populated with formulas. Do not alter these formulas. The Air Force has negotiated a Contract Access Fee at 0.1%, per Memorandum of Understanding dated 13 December 2016 between the Air Force and GSA. The CAF for each period is 0.1% of the sum of the Labor and ODC CLINs for the associated period.

All CAF CLINs will be Cost-Reimbursable with no fee.

e. Note the cell for Total Evaluated Price (TEP) is already populated with a formula. Do not alter this formula. TEP is the sum of the Labor, ODC and CAF CLINs for the base and all option periods.

f. In the Limitation on Subcontracting section, input the proposed costs for the Prime contractor and for any subcontractors by period. The pricing data shall demonstrate compliance with FAR 52.219-14, Limitations of Subcontracting and with the OASIS terms and conditions, whereby the Offeror must demonstrate that at least 50% of the proposed labor charges will be incurred by the Prime Offeror’s employees.

g. Complete the CLIN table by inputting your proposed prices for the Labor base CLINs and option CLINs.

h. The Offeror may submit printed Price Matrix on 11x17 inch paper.

i. Any other alterations to the Government provided matrix not expressly stated above are not permitted.

The Offeror shall verify all formulas within the Pricing Matrix are accurate and reflect the Offeror’s accurate TEP. The Pricing Matrix will be used to evaluate Reasonableness, Limitation on Subcontracting, and the absence of Unbalanced Pricing as described in the Evaluation Criteria. The TEP in the Pricing Matrix will be used by the TO Decision Authority in making the best value determination.

7.2 Tab 2 – All Pricing Ground Rules and Assumptions

The Offeror shall explain any pricing ground rules and assumptions and rounding that go into its price calculations in a separate Word document entitled “Offeror Ground Rules, Assumptions and Rounding” within the price volume.

8.0 Proposal Submittal

Each Offeror shall submit proposals to the PCO either by mail or hand carried at the following addresses provided below. If an Offeror chooses hand-carried delivery, it is important to note that individuals not affiliated with this installation must obtain visitor passes from the Visitor Office prior to entrance. The Visitor Office is located just outside of the LAAFB main gate at 200 Douglas Avenue. Offerors are cautioned that the Visitor Office hours vary, and also delays may occur in issuing passes due to workload.

If an Offeror chooses the hand-carried option, it is incumbent upon the Offeror to ensure sufficient lead time is allocated for in-processing on to LAAFB. Late deliveries due to delays in accessing the installation and/or locating the proper delivery location shall not be grounds for protest.

Proposals are due no later than 12:00 PM PDT on 11 June 2024. Please contact the PCO 24 hours prior to your anticipated arrival time to ensure there will be personnel available to receive your proposal. Offerors should speak personally (and not rely on voice mail) with the PCO to confirm the delivery method.

Mailing address:

ATTN: Captain Michael A. Kilbourn, Contracting Officer Los Angeles Air Force Base (SSC/AAK)

Building 271 B3-428 483 N. Aviation Blvd El Segundo, CA 90245

Hand carry address, delivered to:

Space Systems Command, Los Angeles Air Force Base 200 N. Douglas Blvd Building 271 (lobby) El Segundo, CA 90245

The Points of Contact for this acquisition are:

Contracting Officer Captain Michael A. Kilbourn; (310) 653-3749;

michael.kilbourn.2@spaceforce.mil

Contract Specialist Brandon M. Villalpando: (310) 653-0970, brandon.villalpando@spaceforce.mil

9.0 Ombudsman

In accordance with AFFARS 5352.201-9101, Ombudsman (July 2023), an Ombudsman has been appointed to hear and facilitate the resolution of concerns from Offerors, potential Offerors, and others for this acquisition. If resolution cannot be made by the CO, concerned parties may contact the following agency:

SSC/PK Deputy Director Los Angeles Air Force Base 483 N. Aviation Blvd El Segundo, CA 90245-2808 Phone: (310) 653-1785