Attachment #4.1- Interfaces.xlsx
XLSX spreadsheet 1 MB Posted
- Attached to
- DOC Offender Management System
- Solicitation number
- RFP-532-2530-2027
- Issued by
- Polk County, Des Moines City, Iowa
About this file
This is an interfaces and data exchanges attachment document for the Iowa Department of Corrections (DOC) Offender Management System (OMS) procurement, developed in coordination with the Iowa Department of Public Safety and the Iowa Department of Management. The document outlines the OMS interface requirements, specifying that vendors must develop solutions capable of securely interfacing with the Iowa Integrated Justice Bus (IIJ), an EHR System, and up to ten additional point-to-point interfaces with various justice and public safety partners. The vendor's fixed pricing must account for eleven total interfaces regardless of complexity. The DOC anticipates that after implementation, some or all point-to-point interfaces may transition to the bus model, potentially requiring future change orders. The interface list identifies 25 known current and future interfaces, including active systems such as Ameelio (visitation scheduling), Iowa Communications Network (offender phones), Keefe (tablets and email), JPay and Western Union (external payments), SAS Viya (data warehouse), and Global Shop Solutions (prison industries), as well as planned future interfaces with systems such as Iowa Courts Online, ICOTS (interstate offender supervision), and various assessment and drug testing vendors.
The vendor's pricing structure must reflect the complexity of managing multiple data exchanges across diverse platforms and vendors, with particular attention to bidirectional data flows required for systems such as the EHR, IIJ Bus, offender tablets, kiosks, and external payment processors. The DOC notes that potential vendor transitions are under consideration for several services including Omail, grievances, programming, education, commissary, and trust accounting functions. The current OMS (ICON) includes its own internal EHR system; however, the DOC plans to transition to a separate EHR system integrated with the new OMS. Several interfaces are currently inactive, including AFIS/LiveScan, Google Cloud Platform BigQuery, Iowa Courts Online connections, ICOTS, Assessments, Food Service Vendors, DNA Portal, and Mail System interfaces, indicating areas for future system expansion and integration development.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 1410023-event.pdf | ||
| Attachment #1 - Vendor Information Form.docx | DOCX document | |
| Attachment #6 - Sample Contract.docx | DOCX document | |
| Attachment #3 - Resource Usage.xlsx | XLSX spreadsheet | |
| Attachment #4.2 - Iowa Integrated Justice Bus.pdf | ||
| Attachment #2 - Subcontractor Disclosure Form.docx | DOCX document | |
| RFP 532-2530-2027 DOC OMS.pdf | ||
| Appendix 1 - Iowa DOC OMS RFP V1.docx | DOCX document | |
| Attachment #5 - Service Level Agreement.docx | DOCX document |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Information and Instructions Attachment #4: Interfaces and Data Exchanges
| Background: | The DOC is working with the Iowa Department of Public Safety and the Iowa Department of Management (DOM) to increase the use of the standard interface bus, known as the Iowa Integrated Justice Bus, for exchanging data among justice and public safety partners (see Attachment 4, Part 2 for details). The DOC plans to use this bus system to share data between the new OMS and all justice and public safety partners over time. As the system evolves after implementation, the DOC may move some or all point-to-point interfaces to a model where interface partners utilize the bus, which would likely require a change order with the selected Vendor. Currently, the OMS has its own internal EHR system; however, in the future, the DOC expects to transition to a separate EHR system that will be integrated with the OMS. |
| Interface List: | Tab 2 of this document includes the current and future list of known interfaces for the DOC. |
| Interface Information | This document summarizes the interface requirements for the future OMS. These requirements are specified for vendor response in Appendix 2 and are presented here to provide a comprehensive overview and consolidate all pertinent interface information. The OMS must securely interface with the IIJ bus. The OMS must interface with the EHR System. The OMS must include point-to-point interfaces with up to five (5) additional systems with which the current OMS (ICON) currently interfaces, which will be determined during implementation. The OMS must include point-to-point interfaces with up to five (5) additional systems with which ICON does not currently exchange data, but there is a future vision to do so; these interfaces will also be determined during implementation. Vendors fixed-pricing must reflect eleven (11) interfaces regardless of complexity (the IIJ bus and EHR interfaces are included in the total number of 11). |
Interface List
| Interfaces | ||||||
| Req # | System/Interface | Vendor | Data Flow Direction | Reason for Integration | Comments | Active Interface? |
| INT.1 | Ameelio | Ameelio | Out | Video and in-person visitation scheduling | Yes | |
| INT.2 | Offender Phone System | Iowa Communications Network (ICN) | Out | Offender telephone | A potential transition to a new vendor is currently under consideration for the following services: Omail, messages with staff, grievances, programming, education, commissary, trust accounting | Yes |
| INT.3 | Offender Tablets | Keefe | Both | Commissary, offender mail, grievance, etc. | A potential transition to a new vendor is currently under consideration for the following services: Omail, messages with staff, grievances, programming, education, commissary, trust accounting | Yes |
| INT.4 | Rapid Financial Solutions | Rapid Financial Solutions | Out | Release debit cards for offenders | Yes | |
| INT.5 | Vending Cards | ATG | Out | Cards are issued to offenders to make purchases at institution vending machines | Current state includes an ATG interface and hardware provided by Microtonics | Yes |
| INT.6 | External Vendor Electronic Payments | JPay, Western Union, Access Corrections | In | Transfer funds to client accounts | Yes | |
| INT.7 | OMail (Offender Email) | Keefe | Both | Used by offenders to communicate via email to approved contacts | A potential transition to a new vendor is currently under consideration for the following services: Omail, messages with staff, grievances, programming, education, commissary, trust accounting | Yes |
| INT.8 | Kiosk tasks | Keefe/ATG | Both | Used for bulletin board (institution announcements to selected groups), contact list management, commissary orders, offender banking and vending card funding, prescription refill requests, law library access, policy document access, CBC passes, and music download | Yes | |
| INT.9 | AFIS/LiveScan | LiveScan | Both | Used to generate notices/alerts of arrests of active CBC clients using identifiers beyond the OMS-generated ID number to capture multiple identifiers (such as birthdate, SSN, etc.) | No | |
| INT.10 | Recidiviz Platform | Recidiviz | Both | Used primarily by DOC staff to support DOC administrative backoffice functions https://www.recidiviz.org/ | Yes | |
| INT.11 | SAS Viya | SAS | Out | DOC data warehouse (EDW) hosted in Azure Cloud | Yes | |
| INT.12 | Justice Data Warehouse | Internal/DOM | Out | Integrates Iowa Executive Branch and Iowa Judicial Branch data | Yes | |
| INT.13 | Iowa Integrated Justice (IIJ) BUS | Internal/DOM | Both | Drug Court, PSI, Sex Offender registry, Offender Query | This will be targeted as the primary interface method | Yes |
| INT.14 | Google Cloud Platform (GCP) BigQuery | Internal/DOM | Out | State of Iowa enterprise data warehouse | No | |
| INT.15 | Vine | APPRISS | Both | Victim Notification | Yes | |
| INT.16 | Iowa Courts Online | Judicial Branch/ZIROUS | Both | Transfer data to/from OMS to Judicial Branch including: restitution payments, offense, sentence, discharge, and disposition data | No | |
| INT.17 | Iowa Courts Online/EDMS | Judicial Branch/ZIROUS | Out | Transfer documents from OMS to EDMS | No | |
| INT.18 | ICOTS | ICOTS | Both | Used for exchanging information about offender supervision for offenders crossing state lines. |
Out/Sending:Data from OMS to ICOTS regarding offenders being sent to other states for supervision
| In/Receiving: data from ICOTS to OMS regarding offenders being received from other states for supervision within Iowa. | No | ||||
| INT.19 | Assessments | Vendor TBD | Both | This is only relevant for proprietary asssessments that cannot be replicated within the OMS. |
Out/Sending: offender data sent to assessment vendor
| In/Receiving: assessment results received back into the OMS | No | ||||
| INT.20 | Global Shop Solutions | Global Shop Solutions | Both | This is software utilized by Iowa Prison Industries, which provides vocational training and work experience to incarcerated individuals in Iowa’s state prisons. |
Out/Sending: Offender demographic information out
| In/Receiving: Payroll information | Yes | ||||
| INT.21 | Food Service Vendors | Three primary vendors - US Foods, Reinhart and the DHS Warehouse | Both | The food service module must integrate with our food service vendors. |
Out/Sending: Food service orders
| In/Receiving: Order confirmations, invoices, and other documentation | No | ||||
| INT.22 | DOC Medical System/EHR | ATG (see Comments at right) | Both | Necessary to integrate bidirectional client information between the OMS solution and our EHR solution. |
Out/Sending: Demographic information for the OMS
| In/Receiving: ADA, medical appointment, and restriction/constraint information | The State's current OMS includes it's own internal EHR system. In the future, the DOC is expected to move to a separate EHR system that will interface with the new system. | Yes | |||
| INT.23 | DNA Portal | Iowa Department of Public Safety (DPS) | Both | IDOC is responsible for tracking DNA collection for the individuals under their supervision who are required to submit DNA. |
Out/Sending: Notification to DNA system on kits entered on IDOC offenders
| In/Receiving: Notifications when DNA is collected on IDOC offenders and on CODIS dates. | No | |||||
| INT.24 | Mail System | Pigeonly | Both | Generate mailing labels and tracking of physical documents | No | |
| INT.25 | Drug Testing | We currently have multiple, but DOC is working on a project to attempt to consolidate to one. As of today we have: BioTech Premier, Abbot, Redwood Toxicology, National Test Systems, and Mercedes Medical | In | Interface with a drug testing confirmation lab vendor to import the results | No |
| &G | &"Arial,Regular"&14Iowa Department of Corrections&"-,Bold"&11 |
| &"Arial,Regular"&10Functional and Technical Requirements | &G |
&"Arial,Regular"&10General &P image1.jpeg image2.png
File details come from the government source that posted it. Updated .