1410023-event.pdf

08 September 2026

DOC Offender Management System The Iowa Dept. of Corrections seeks to purchase a comprehensive solution for an Offender Management System to enhance operational efficiency and advance best practices in offender management.

08 September 2026

Open 9/8/2026, 8:00 AM CDT Type DOM Request for Proposal Close 11/5/2026, 3:00 PM CST Number RFP-532-2530-2027 Currency US Dollar

Sealed Until 11/5/2026, 3:00 PM CST

Payment Terms 0% 0, Net 60

08 September 2026

Contacts Steve Dawson steven.dawson@dom.iowa.gov

Phone +1 515-805-7902

08 September 2026

Commodity Codes Commodity Code Description

20800 COMPUTER SOFTWARE FOR MICROCOMPUTERS, SYSTEMS, INCLUDING

CLOUD-BASED (PREPROGRAMMED)

20811 *Application Software, (Not Otherwise Classified), Microcomputer 20836 *Data Processing Software, Microcomputer 20837 *Database Software, Microcomputer 20853 *Integrated Software, Microcomputer 20857 *Law Enforcement Software, Microcomputer 20880 *Software, Microcomputer (Not Otherwise Classified)

92000 DATA PROCESSING, COMPUTER, PROGRAMMING, AND SOFTWARE SERVICES

08 September 202608 September 202608 September 202608 September 202608 September 202608 September 202608 September 2026 mailto:steven.dawson@dom.iowa.gov

The Iowa Department of Corrections (DOC) seeks to procure software, hosting, consulting services, and ongoing maintenance and support for a new Offender Management System (OMS). The OMS must be a commercial, off-the-shelf solution and will comply with all applicable laws, leverage modern technology, and support DOC's mission to enhanbce operational efficiency and advance best practices in offender management.

The anticipated term of the contract will begin on May 1, 2027 and end on April 30, 2032

The State shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to five (5) annual extensions.

It is advised to "Save Progress" often and especially after uploading documents.

NOTE: Anytime the Respondent opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.

NOTE: Respondent must approve and resubmit their Proposal after an amendment has been posted by the Issuing Officer. If the Proposal was submitted before the amendment, all information will be saved. The Respondent only needs to read and acknowledge the amendment.

Instructions for Addenda/Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your proposal again (if previously submitted)

Description

Required to View Event

Prerequisites Required to Enter Bid

08 September 2026

1. Respondent will read and make certifications of their Proposal.

2. Respondent will read and authorize to release information for their Proposal.

3. Respondent will certify that it is offering a commercial off-the-shelf (COTS) solution.

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Buyer Attachments

1. RFP 532-2530-2027 DOC OMS.pdf

2. Appendix 1 - Iowa DOC OMS RFP V1.docx

3. Appendix 2 - Functional and Technical Requirements.xlsx

4. Appendix 3 - Cost Proposal xlsx.xlsx

5. Attachment #1 - Vendor Information Form.docx

6. Attachment #2 - Subcontractor Disclosure Form.docx

7. Attachment #3 - Resource Usage.xlsx

8. Attachment #4.1- Interfaces.xlsx

9. Attachment #4.2 - Iowa Integrated Justice Bus.pdf

0. Attachment #5 - Service Level Agreement.docx

1. Attachment #6 - Sample Contract.docx

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Questions Required Questions

Group 1: Form of Proposal Instructions: Respondent shall read and answer the following questions.

1.1 The Respondent shall enter contact name, telephone number, and email address for questions regarding this solicitation.

1.2 The Respondent shall enter the State or Foreign Country of Residence.

1.3 The Respondent shall enter the Resident Preference given by the State or Foreign Country of the Respondent's residence. Enter the resident preference in the text box or indicate "no preference"

1.4

The Respondent hereby authorizes the Agency to conduct criminal history and/or other background investigation(s) of the Respondent, its officers, directors, shareholders, partners, and managerial and supervisory personnel who will be involved in the performance of the Contract and will fully cooperate with the Agency in obtaining any required waivers or releases required to complete any such criminal history check and background investigation(s).

1.5 The Respondent shall read, fill out, and attach the Terminations, Litigation, and Debarment document.

1.6 Confidential Treatment of Information - Is Respondent requesting confidential treatment of specific information?

1.7

A Respondent requesting confidential treatment of specific information shall: (1) fully complete and sign Form 22 and save it as a PDF, (2) conspicuously mark the outside of its Proposal as containing confidential information, (3) mark each page upon which the Respondent believes confidential information appears and CLEARLY IDENTIFY EACH ITEM for which confidential treatment is requested; MARKING A PAGE IN THE PAGE MARGIN IS NOT SUFFICIENT IDENTIFICATION, and (4) submit a “Public Copy” from which the confidential information has been excised.

Group 2: Terms and Conditions

Instructions:

Respondent shall read and answer the following questions. If there are exceptions to the terms, submit the Exceptions Form and, if applicable, a red-lined Sample Contract, located in Buyer Attachments.

2.1 Respondent shall read the Federal Terms and Conditions and enter a response.

2.2 Quarterly Sales Report—The Respondent shall provide the Iowa Department of Management with a detailed quarterly report in Microsoft Excel on ALL sales made under the Contract via e-mail in Microsoft Excel format. The Respondent shall enter a response.

2.3

Administrative Fee - In addition to the approved discounts or prices specified in the Contract herein, the successful Respondent shall pay to the Agency a 1.00% Administrative Fee on all sales made against this Contract. The fee shall be paid quarterly to the Iowa Department of Management. The Respondent shall enter a response.

2.4 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a successful Respondent. Does the Respondent agree to the terms?

2.5 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?

2.6 Does the Bidder certify that any materials submitted as part of this solicitation are ADA compliant?

2.7

Does the Respondent agree to provide an Accessibility Conformance Report (ACR) upon delivery of the applicable Deliverables and also provide an updated ACR upon any material change to the Deliverables user interface or accessibility-affecting functionality, at least annually during the term of the Contract and upon Contract renewal.

2.8 Does the Respondent agree that they will comply with all applicable policies issued by the Iowa Department of Management, as published at https://policies.iowa.gov and as may be amended from time to time.

2.9 Does the Respondent have exceptions to the RFP language?

2.10 If the Respondent has exceptions to the terms and conditions of the RFP and/or Sample Contract, the Respondent will complete and submit the Exceptions Form.

2.11 Does the Respondent have exceptions to the Sample Contract?

2.12 The Respondent will attach and submit a red-lined Attachment #6 - Sample Contract, located in Buyer Attachments, and complete and submit the Exceptions Form.

Group 3: Proposal Submission Instructions: Attach the Proposals under each question.

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3.1 Respondent shall attach a separate Technical Proposal file.

3.2 Respondent shall review, complete and submit Appendix #3 - Cost Proposal Template found in Buyer Attachments. Respondents may upload additional documents to support the cost proposal, if applicable.

3.3 Respondent will complete and submit all Appendices and Attachments found in the Buyer Documents section as required by the RFP.

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