Attachment 4 - Contractors Environmental Guide-2026.pdf

…Protection of the environment...

This Environmental Guide is provided to assist civilian contractors in meeting federal, state, and local environmental regulations while working on Davis- Monthan Air Force Base

16 March 2026

355th Civil Engineer Squadron

Environmental Management Office

3775 South Fifth Street

Davis-Monthan AFB, 85707

Phone 520 228-7201

Fax 520 228-5205

C o n tra c to r E n v iro n m e n ta l G u id e

DEPARTMENT OF THE AIR FORCE

355TH CIVIL ENGINEER SQUADRON (ACC)

DAVIS-MONTHAN AIR FORCE BASE ARIZONA

MEMORANDUM FOR CONTRACTOR PERSONNEL

FROM: 355 CES/CEIE

SUBJECT: Contractor Environmental Guide

1. On behalf of the 355 Civil Engineer Squadron, welcome to Davis-Monthan Air Force Base

(AFB). We would like to take this opportunity to explain some of the environmental requirements related to performing work on this installation and inform you of some of our ISO

14001 Environmental Management System (EMS) requirements.

2. Adherence to this guide is mandatory and will help increase your company’s awareness of the installation’s EMS and environmental regulatory requirements that impact Davis-Monthan. This guide covers the significant environmental aspects and impacts that contractors often influence at

Davis-Monthan AFB. You will find a list of these aspects in Appendix F. Please complete

Appendix F after contract award and be prepared to submit it to the contract administrator at the pre-performance meeting. The role your company plays in keeping Davis-Monthan compliant is vital and this guide will assist in that role.

3. Completion of the Air Force EMS Awareness training located in Appendix E will be required prior to start of work. This training is a requirement for project managers, on-site managers/supervisors, and persons who have a direct influence on the significant aspects identified in Appendix F of this guide. Please submit a completed copy of the training certificate along with Appendix F to the contract administrator at the pre-performance meeting to document completion of training.

4. The contract administrator will place a signed copy of Appendix F in the contract folder and forward a copy to the point-of-contact below. Project managers, on-site managers/supervisors can use the information in Appendix E-1 to brief other contract personnel as necessary.

5. If you have questions about this requirement or require further assistance, please contact Mr.

Brett Francis, 355 CES/CEIE at 228-5372 or brett.francis@us.af.mil.

Kevin Wakefield, GS13, DAF

Chief, Environmental Compliance

This Page Left Intentionally Blank for Printing

Table of Contents

Part 1 Obligation 1

Part 2 Responsibilities 1

Part 3 Summary of Common Environmental Requirements and Contractor Responsibilities 3

3.1. -At Contract Award 3

3.2. -Before Construction/Performance/Demolition/Repair 3

3.3. -During Construction/Performance/Demolition/Repair 9

3.4. -After Construction/Performance/Demolition/Repair (Prior to Project Close-out) 12

Part 4 Emergency Points-of-Contact 13

Appendices

A Guidance for Submission of Safety Data Sheets for Hazmat & Reporting of Hazmat Usage 15

A-1 DMAFB AF EESOH-MIS Contractor Worksheet 16

A-2 DMAFB Contractor Hazardous Material Review (Example) 18

A-3 Contractor Hazardous Material Usage Data 19

B Construction and Demolition (C&D) Debris 20

B-1 C&D Debris Diversion Plan Submittal (Example) 21

C Hazardous, PCB, and Universal Waste Proper Management and Disposal 22

D Investigation Derived Waste (IDW) Proper Management and Disposal 23

E Environmental Management System (EMS) Awareness Level Training Login Instructions 24

E-1 Environmental Management System Awareness Handout 25

F Environmental Management System Most Significant Aspects Awareness Form 26

G Blue Stake/Dig Permit - Civil Engineer Work Clearance Request Form (AF Form 103) 27

H Reserved – (Not Used at This Time) 28

I Air Activity Permit Instructions (Pima County Department of Environmental Quality) 29

J Spill Response - (Hazmat Incident Spill Response Procedures) 30

Contractor Environmental Guide March 2026 1

Part 1 – Obligations

1.1. As a contractor, you are obligated to comply with federal, state, and local environmental regulations, and Davis-Monthan (DM) Air Force Base (AFB) Environmental Management System (EMS) requirements. Some of the environmental issues to be considered while completing your job at Davis-Monthan AFB include:

• Hazardous Material usage & management

• Recovered Materials usage

• Protection of native plants and birds

• Dust control (caused by activities such as land stripping, trenching, sandblasting, etc.)

• Painting or cleaning operations air emissions control

• Petroleum Contaminated Soil (PCS) management and disposal

• Completion and submittal of Monthly Tank Assessment Checklists (or entry into STAR as Tank Custodian)

• Stormwater Discharges

• C&D waste recycling / disposal

• Waste management

• Influence on the installation’s most significant environmental aspects (see Appendix F).

1.2. As the prime contractor, you are also obligated to ensure all subcontractors also adhere to environmental regulations.

Part 2 – Responsibilities

2.1. Contractors, subcontractors, and concessionaires are responsible for environmental protection while in the process of executing contracts on Davis-Monthan Air Force Base involving, but not limited to:

• New Construction

• Renovations and major repairs on existing structures or systems

• Demolition/removal of old structures or systems

• Performance of contract maintenance or services

2.2. Environmental regulations will be complied with by all contractors, subcontractors, and concessionaires.

2.3. Pre-work conference: The prime contractor will brief employees and/or subcontractors on environmental regulations and policies as applicable to the project.

2.4. Project sites are subject to inspection by the DM Environmental Office to ensure compliance with environmental regulations and practices.

2.5. Contractors must report spills to the Base Fire Department (dial 228-3333) when:

• The spill is greater than two feet; or

• The spill is greater than one gallon; or

• The spill is an unknown substance; or

• The spill is on soil or cracked pavement; or

• The spill may create a threat of fire/explosion; or

• The spill may be a risk to personnel.

2.5.1. The contractor shall contact the Civil Engineering Project Manager of all spills. The CE project manager must contact the POL manager for all POL spills as soon as possible after notification.

All other spills of hazardous material must be reported to the environmental element at the time of occurrence or by the next duty day.

March 2026 2

2.6. Contractors must report small spills (spill less than two feet in area) to the DM Environmental Office for directions regarding disposal of spill residues (228-5849, 228-4774, or 228-7201). See Appendix J for further instructions on spills.

2.7. Contractors must report to their contract administrator all accidents involving Air Force people, property, or equipment damage, and any contractor personnel injured in the performance of the Air Force contract.

2.8. Contractors shall take immediate corrective action to comply with environmental regulations if informed of a violation by the Contracting Office.

2.9. If necessary, appropriate actions will be initiated through Contract Management to correct substandard environmental practices or conditions.

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Part 3 – Summary of Common Environmental Requirements and Contractor Responsibilities:

The following is a list of common Contractor responsibilities organized by the step/action which occurs in a typical construction project. This table is not all inclusive of all environmental requirements that could be encountered during a construction project (for instance the removal of underground storage tanks). If further guidance is needed on a specific construction project, please contact the Davis-Monthan Environmental Office at 228-7201.

3.1. At Contract Award

Requirement When required? What is required? Required Submission

Recovered Materials Certification

When the contractor is installing items that must contain recycled material. (carpet, floor tile, park benches, restroom dividers, etc.)

By signing the contract, the contractor certifies that “Recovered Materials” to be used in the project will be at least the amount required by the contract specifications (FAR 52.223-4).

De facto submission by the signing of the contract.

3.2. Before Construction/Performance/Demolition/Repair

Requirement When required? What is required? Required Submission

Complete Environmental Management System Awareness Level Training

Always unless deemed not applicable by the installation EMS Cross-Functional Team

Complete EMS Awareness Training in Appendix E. This must be completed prior to any work being accomplished on the installation.

Submit a copy of the training certificate and Appendix F to the contract administrator. The Contracting Officer or Project Manager will forward a copy to 355 CES Environmental

Complete Appendix F

Always unless deemed not applicable by the installation EMS Cross-Functional Team

Complete the EMS Most Significant Environmental Aspects Awareness Form at Appendix F. Turn form in to contract administrator during the pre-performance meeting.

Submit a copy of the completed form to the contract administrator.

The Contracting Officer or Project Manager will forward copy to 355 CES Environmental

Complete Annual Storm Water Pollution Prevention Plan Training

Always – and Repeat Annually if project duration if > 365 days.

Complete ANNUAL Spill Prevention, Control, & Countermeasures Training

For projects involving storage of oil (ANY petroleum substance) > 55 gal.

Repeat Annual training if project duration is > 365 days.

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Requirement When required? What is required? Required Submission

Completion of UST Plan Review

At least 45 days in advance of any removal or modification to a

UST.

45-day submittal allows 15 days for Base review/editing as needed in order to meet regulatory minimum 30-days in advance of fieldwork.

Complete UST Plan Review, including coordination with Fire & Emergency Services (FES) and submit to Installation POL/Storage Tanks Program Manager for review and submittal to myDEQ. NOTE: Contractor shall make changes to initial submittal based on DMAFB and/or ADEQ comments.

Contractor will be responsible for coordinating oversight/inspection dates/times with FES and ADEQ, keeping Installation POL/Storage Tanks Program Manager apprised of all schedule items/changes.

Submit a complete copy of UST Plan Review (including Site Plan per ADEQ requirements) with any supporting documentation if necessary to the contract administrator. The Contracting Officer or Project Manager will forward a copy to 355 CES Environmental

Protection of Native Plants

Always when land will be disturbed (even if the area is less than one acre)

It is unlawful for any person to destroy, dig up, mutilate, collect, cut, harvest, or take any living native protected plant species without first obtaining required permits, tags, seals, or receipts from the Arizona Department of Agriculture (ADA: Arizona State Statute, Chapter 7 – Arizona Native Plants). Native protected plant species include, but are not limited to: saguaro cactus, barrel cactus, Pima pineapple cactus, prickly-pear cactus and many species of agave, cholla, hedgehog, ocotillo, senita and yucca, as well as ironwood, palo verde and mesquite trees.

At least 30 days prior to the start of construction, contact the ADA – Tucson Office (520-628-6317) to apply for a permit/submit Notice of Intent (NOI). ADA fees apply.

The contractor shall contact the DM Environmental Office (228-4035) after obtaining approved permit, tags, seals, receipts and prior to the removal of native plants.

Submit copy of ADA permit to the Contracting Office.

Prior to removal of the native plant for transplanting – the native plant tag and seal must be firmly affixed to each plant. After transplanting, the tag and seal should be removed from the plant and kept as proof that the plant was legally obtained. Contracting will forward copy to 355 CES Environmental

March 2026 5

Protection of Native Birds and Wildlife

Always when land will be disturbed (even if the area is less than one acre)

It is unlawful to kill, possess, or trade migratory birds, their parts, nests, or eggs (Migratory Bird Act Treaty).

Several bird species that are of concern at DMAFB include: Burrowing Owls, Swainson’s Hawks, Cooper’s Hawks, and Great Horned Owls.

The contractor shall contact the DM Environmental Office (228-4035) if any birds are noted to be burrowing/nesting/living within or immediately adjacent to the planned construction area.

If the area is marked with a “Caution - Burrowing Owls” sign, the contractor shall abide by the warnings on the sign and shall contact the Environmental Office (228- 4035) to report that construction is planned in the area.

Contact DM Environmental Office (228-4035) to insure a natural resource survey for endangered species has been conducted on the proposed construction site.

If no natural resources survey has been conducted a new survey must be completed before construction can begin.

Preservation of Cultural Resources

Required when a building or structure is over 50 years of age, approaching 50 years of age, or was built or used during the Cold War.

Also required when archaeological sites or historic trails are encountered.

The Arizona State Historic Preservation Office (SHPO) is required to review federal projects that may affect historic or archaeological properties (National Historic Preservation Act; Arizona Historic Preservation Act).

Contact the DM Environmental Office (228-4035) to determine if the building/structure/archaeological site is already classified as an historic site. The DM Environmental Office will contact the Arizona SHPO for assistance.

If no cultural survey has been conducted a new one must be completed before construction can begin.

Hazardous Material Review

Always At least 3 weeks prior to contract performance, submit anticipated hazardous material usage (e.g., paint, adhesives, sealants, paint remover, refrigerants, pesticides, acids, compressed gases, etc.), a Safety Data Sheets (SDS) for each hazardous material, and a contractor AF-EESOH-MIS worksheet (as requested) for each hazardous material to be used during the project.

Refer to Appendix A for guidance on the submission anticipated usage, SDSs and contractor AF-EESOH- MIS worksheets.

Submit material usage, SDS(s), and contractor AF-EESOH-MIS worksheet(s) to the Contracting Office. Contracting office will forward copies of all documents to 355 CES Environmental prior to contract start

March 2026 6

Proper Management of Hazardous Materials

Always Follow the “Civilian Contractor Safety/Fire Guide” and common industry good housekeeping practices.

N/A

Asbestos Determination

Prior to renovation or demolition activities

If a project has already been designed (i.e., it is not a design/build and it is not a Indefinite Delivery Indefinite Quantity (IDIQ) project), then DM will inform the contractor of the asbestos determination. If a project is a IDIQ project or a design/build project, then the contractor is responsible for the asbestos determination as follows:

The contractor must test for asbestos prior to renovation or demolition activities using an EPA accredited

Asbestos Building Inspector.

For questions contact PDEQ at 520-243-7400 or visit https://www.pima.gov/506/Asbestos-NESHAP , and https://www.pima.gov/512/Applicability for further guidance.

Submit a copy of the Asbestos Survey Report to the Contracting Office. Contracting office will forward a copy of all surveys to 355 CES Environmental

Asbestos Removal/ Disposal

Prior to renovation or demolition activities

If asbestos is present, the Contractor must:

Submit copy of the asbestos demo/abatement plan.

Submit a PDEQ Asbestos NESHAP Notification/ Permit

Activity Application for Renovation / Demolition Activities at least 10 days prior to the start of work, if required

(permit application fees apply).

• Ensure asbestos workers are properly trained

• Ensure asbestos inspector is certified

The CE Air Quality and Toxics Program Manager will review contractor submittals and work plans, including training certifications, for project activities that disturb asbestos containing material to ensure protection of the environment and base personnel that may be affected in the project area. Insufficient plans will be returned for rework.

For questions contact PDEQ at 520-243-7400 or visit https://www.pima.gov/506/Asbestos-NESHAP , and https://www.pima.gov/512/Applicability for further guidance.

Submit demo/abatement plans and activity permits to Contracting Office. Contracting Office will forward copies of all documents to 355 CES Environmental https://www.pima.gov/506/Asbestos-NESHAP https://www.pima.gov/512/Applicability https://www.pima.gov/506/Asbestos-NESHAP https://www.pima.gov/512/Applicability

March 2026 7

Lead-Based Paint (LBP) Determination

Testing for LBP is necessary prior to renovation, repair, demolition, sanding, sandblasting, or maintenance activities that will involve or disturb painted surfaces.

If a project has already been designed (i.e., it is not a design/build and it is not a SABER project), then DM will inform the contractor of the lead-based paint determination.

If a project is a IDIQ project or a design/build project, then the contractor is responsible for the lead-based paint determination as follows:

• LBP data may be available for review for some buildings. Contact the CE Air Quality and Toxics Program Manager at 520-228-4829 or sarah.reitmeyer@us.af.mil to determine if LBP data already exists for the specific building or work area.

• If data does not exist or is inadequate testing for LBP is required

If it is determined that LBP is present above the action level AND will be disturbed, the contractor will ensure activities are performed in conformance with regulations governing lead paint in the construction industry (OSHA 29 CFR 1926.62) to ensure occupant, worker, and environmental protection. Necessary abatement and protection procedures shall be incorporated into work plans and contract documents.

The CE Air Quality and Toxics Program Manager will review contractor submittals and work plans, including training certifications, for project activities that disturb LBP to ensure protection of the environment and base personnel that may be affected in the project area. The plan may be referred back to the contractor for more detail through the contracting officer.

THE USE OF PAINT WITH A LEAD CONTENT OF

0.06% OR GREATER IS PROHIBITED.

Submit a copy of the LBP Survey Report to the Contracting Office.

If LBP is present, submit a copy of the LBP Removal/ Demolition Activity to the Contracting Officer.

Contracting office will forward copies of all documents to 355 CES Environmental mailto:sarah.reitmeyer@us.af.mil

March 2026 8

Construction and Demolition (C&D) Debris Diversion Plan

Always At least 7 days after NTP, submit the C&D Debris Diversion Plan – this plan describes how the contractor will recycle (or dispose) of scrap metal, concrete, wood, green waste, garbage, etc.

Note: DoD Instructions, CFR, Executive Orders, and the Air Force require recycling.

Refer to Appendix B for guidance.

Submit the C&D Debris Diversion Plan to the Contracting Office.

Contracting Office will forward copies of all C&D plans to 355 CES Environmental

Air Quality Activity Permit for dust control

Land stripping and/or earthmoving (greater than 1 acre); trenching (greater than 300 feet); road construction (greater than 50 feet);

abrasive blasting, crushing/screening, etc.

Submit an Air Quality Activity Application to PDEQ. Obtain Air Quality Activity Permit from PDEQ.

See Appendix I

Refer to https://www.pima.gov/596/Fugitive-Dust for guidance on permit requirement and fee schedule.

Submit a copy of the permit obtained from PDEQ to Contracting Office.

Contracting Office will forward copies of permits to 355 CES Environmental

Minimize organic solvent emissions from outdoor spray paint operations

Always (unless architectural coating or spot painting exemption)

Conduct operation in an enclosed area equipped with controls to contain no less than 96% of the overspray.

Submit a copy of the exemption obtained from PDEQ to the Contracting Office.

Notice of Intent to Drill (NOI)

When drilling, deepening, modifying, capping, or abandoning a monitoring well, drinking water well, piezometer, or environmental well.

Submit a NOI to Arizona Department of Water Resources

(ADWR).

Obtain from ADWR the drilling card authorizing the drilling.

The drilling card must be kept in the possession of the driller at the well site during drilling. Drilling may not begin until the drilling card has been received. If the driller changes, the new driller cannot begin drilling until he receives a new drilling card from ADWR.

For additional information refer to the ADWR website at Well Forms and Applications | Arizona Department of Water Resources (azwater.gov) or the webpage – Online Filing Center for Notices of Intent to Drill Wells at eNOI | Arizona Department of Water Resources (azwater.gov).

Submit a copy of the NOI and the drill card to the Contracting Office who will forward copies of all documents to 355 CES Environmental.

https://www.pima.gov/596/Fugitive-Dust https://www.azwater.gov/permitting-wells/well-forms-and-applications https://www.azwater.gov/permitting-wells/well-forms-and-applications https://www.azwater.gov/permitting-wells/well-forms-and-applications https://www.azwater.gov/permitting-wells/enoi https://www.azwater.gov/permitting-wells/enoi

March 2026 9

Storm Water Pollution Prevention Plan (SWPP Plan) and AZPDES General Permit for Discharges from Construction Activities

When 1 acre or more of soil disturbance

The AZPDES General Permit for Discharges from Construction Activities requires the preparation of a SWPP Plan and the submittal of a Notice of Intent (NOI) with ADEQ at least two days prior to the start of construction activities.

For additional information refer to the ADEQ Water Quality Division webpage at https://www.azdeq.gov/what-swppp

Submit copy of the SWPP Plan and NOI to the Contracting Office who will forward copies of all documents to 355 CES Environmental.

Permission to Use Equipment Containing Radioactive Material

And/or Permission to Use Radiation Producing Equipment

Always required if the equipment contains radioactive material (such as nuclear density gauges), and/or

Always required if the radiation producing equipment meets any of the following criteria:

a. Equipment generating radiofrequency in excess of 7 Watts and/or 1000 MHz;

b. Lasers that are class 3b or 4;

c. Ionizing radiation such as x-ray equipment for imaging;

d. Ultraviolet radiation for industrial use such as welding processes.

Submit a letter to the 355th Bioenvironmental Engineering Flight detailing the work to be done, the equipment to be used, the timeframe for the work, and POCs (including telephone numbers). A copy of the Radioactive Material License (with NRC Form 241 if it is a state license) and the contract must be attached to the letter.

The Bioenvironmental Engineering Flight will provide an approval letter regarding the use of radioactive material on DMAFB. The radioactive material or radiation producing equipment may not be brought on-base until the contractor receives an approval letter from Bioenvironmental Engineering. Surveys may be performed to ensure that general public exposure is within limits.

Submit request for the use of radioactive material and/or radiation producing equipment to the Contracting Office who will submit all documents to Bioenvironmental Engineering.

https://www.azdeq.gov/what-swppp

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3.3. During Construction/Performance/Demolition/Repair

Reporting of hazardous material usage

Monthly for contracts greater than 60 days

Refer to Appendix A for guidance. Submit usage information to the Contracting Office who will forward copies of all documents to 355 CES Environmental.

Asbestos Removal

If asbestos was determined to be present (renovation or demolition activities)

The Contractor must:

• Follow the requirements of the Asbestos Removal / Demolition Activity Permit

• Ensure that asbestos waste is properly managed

• Obtain certification of asbestos removal/inspection

• Obtain third party air sample for clearance as required

Submit daily work logs, disposal tickets/manifests, certification of asbestos removal/inspection records, and air clearance sampling to Contracting Office.

Contracting Office will forward copies of all documents to 355 CES Environmental

Proper management of waste and recyclables (hazardous waste, garbage, scrap metal, etc.)

Always Refer to Appendix C for guidance regarding Hazardous Waste, PCB waste, and Universal Waste.

For C&D waste follow the previously submitted C&D Debris Diversion Plan (refer to Appendix B).

N/A

Identification and proper management of regulated wastes (RCRA Hazardous Waste, Universal Waste, Industrial Wastes).

If potentially regulated wastes are to be generated.

Refer to Appendix C for guidance regarding Hazardous Waste, PCB waste, and Universal Waste

The contractor must:

• Identify potentially regulated wastes

• Provide copies of analytical reports, SDSs or other documents characterizing wastes as hazardous or non-hazardous to Hazardous Waste Program manager

(HWPM).

• Coordinate storage locations with the HWPM.

• Follow provisions of the D-M Hazardous Waste Management Plan for management (closed, marked containers, no more than 55 gallons stored, etc.)

Use DM EPA ID for all RCRA and PCB waste shipments and ensure ONLY the HWPM signs the manifest.

For non-RCRA wastes (such as petroleum contaminated soil, lamps, batteries, etc.) submit a bill of lading showing disposal facility.

For RCRA-regulated wastes and PCBs a uniform hazardous waste manifest must be used, coordinated with the HWPM prior to off-site shipment, and be signed by the HWPM.

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Identification and proper management of Petroleum Contaminated Soils (PCS).

If PCS is generated the Contractor shall profile, manage, and dispose of PCS per ADEQ rules http://www.azdeq.gov/PetroleumCo ntaminatedSoil.

The contractor must:

• Identify potential PCS

• Manage PCS including use of roll-off or other applicable container and PCS shall be covered by Visqueen unless actively adding more PCS to container.

• Coordinate PCS storage locations with Hazardous Waste Program Manager (HWPM)

• Provide copies of analytical reports or other information characterizing PCS to the HWPM

• Follow provisions of the D-M Hazardous Waste Management Plan for PCS management (closed/covered, marked containers, etc.)

• If analytical results show the PCS is hazardous waste, follow guidance for HW.

• If analytical results show PCS remains as PCS, copy of Bill of Lading shall be provided to the HWPM.

• If analytical results show soil is not PCS, follow guidance for HM reporting to Hazardous Materials Program Manager.

PCS or Soil characterization documents

Bill of Lading or HW Manifest if applicable (only DM HWPM and CEI Flight Chief can sign HW Manifest)

Reporting of recycling and disposal of construction and demolition debris

Always or monthly for contracts greater than 60 days.

Refer to Appendix B for guidance. Submit monthly recycling and disposal volume and costs to the Contracting Office or QAE. Contracting Office will forward copies of all documents to 355 CES Environmental.

Dust control (Air Quality Activity Permit)

Land stripping and/or earthmoving (greater than 1 acre); trenching (greater than 300 feet); road construction (greater than 50 feet);

abrasive blasting, crushing/screening, etc.

Follow Air Quality Activity Permit (permit required prior to beginning construction activities see Appendix I).

NOTE: Pima County Department of Environmental Quality frequently performs inspections of contractor sites on DMAFB to ensure permit compliance

N/A http://www.azdeq.gov/PetroleumContaminatedSoil http://www.azdeq.gov/PetroleumContaminatedSoil

March 2026 12

Temporary Fuel Tanks

Contractor’s discretion. For temporary construction site fuel storage tanks, key requirements include: using DOT-approved containers, proper secondary containment (like a dike or berm) to prevent spills, clear labeling, placement in a well-drained area away from ignition sources, adequate ventilation, fire extinguishers nearby, and compliance with local regulations regarding storage capacity and spill response plans; all aimed at minimizing fire hazards and environmental contamination.

Best management practices to catch operational drips should be used to store and use smaller POL tanks/containers, but no separate notification or inspections are required to be submitted to the POL/Storage Tanks Program Manager.

Contractors should ensure the integrity of the tank/container prior to filling with POL (self-performed and not a 3rd party integrity test).

Any POL tanks or containers that have a capacity of 55 gallons or more must have an annual and monthly tank assessment checklist completed within the first month of use. Monthly inspections are required until removal of the tank with annual inspections if tanks are on base more than 12 months.

Provide tank description information to POL/Storage Tanks Program Manager including tank size, manufacturer, model, single or double walled, tank construction material, Monthly and Annual Tank Assessment Checklists

For all tanks 55 gal or greater that contain any petroleum product

Completion of Monthly Tank Assessment Checklist in the APIMS Storage Tank Accounting and Recording (STAR) Module NLT the 10th of the month following the inspection month. Access to APIMS STAR requires a CAC (no additional cost option). If a Contractor does not have a CAC. The completed checklist(s) must be submitted to the Installation POL/Storage Tanks Program Manager or via electronic Monthly Tank Assessments for each tank.

Monthly Tank Assessment Checklist by 10th of each month OR direct entry/completion of Monthly Tank Assessment in STAR Module of APIMS (See Installation POL/Storage Tanks Program Manager for details)

Notification of spill of petroleum product

Follow Emergency Response and Spill Reporting Procedures in Appendix J of the HWMP

Notification per requirements in HWMP, Appendix J for who and when to notify

Call POL/Storage Tanks Program Manager as soon as safe to do so for petroleum spills greater than 2 ft or if continuous (any diameter or length). Information in Initial Spill Report Form.

Once safe to do so, submit Initial Spill Report Form

Once safe to do so, submit Spill Report Form

March 2026 13

General Permit (CGP) – Final Compliance with (DMAFB’s

DMAFB has a Small Municipal Separate Storm Sewer System (MS4) permit. All contractors performing construction unless a project area has ZERO soil disturbance (ie all work inside building and all vehicles drive only on paved surfaces-including access roads, )Since all construction projects have the potential to carry

“Discharge” to an outfall? If not, no

CGP

The CGP applies to construction activities that disturb one or more acres of land, or activities that disturb less than one acre but are part of a larger development plan. Land disturbance includes clearing, grading, excavating, and stockpiling.

AND/OR

The CGP applies to stormwater discharges that enter Arizona surface waters OR a Municipal Separate Storm Sewer System (MS4), and DMAFB has an MS4.

General Permit

Pollution Prevention Plan

(SWPPP)

Any soil disturbance LESS than 1 acre but absolutely required for disturbance of 1 acre of more (includes entire project area, access roads used and/or constructed, laydown/bed down areas, staging areas, fill areas, etc.).

Compliance with all requirements in DMAFB’s current SWPPP and Construction General Permit (CGP) including but not limited to:

✓ Use Best management Practices (BMPs) and good engineering practices

At least 30 days prior to construction: Tech Memo to CEIE Water Manager regarding calculation of area of soil disturbance and BMPs expected to be used during project.

March 2026 14

Submit Notice of Intent (NOI) to ADEQ if applicable NOI & NOT if applicable

Storm Water Pollution Prevention Plan

Any soil disturbance of 1 acre or more (includes entire project area, access roads used and/or constructed, laydown/bed down areas, staging areas, fill areas, etc.).

Use good engineering practices and follow a SWPP Plan and permit (submit prior to construction if applicable).

Submit Notice of Intent (NOI) to ADEQ if applicable

SWPPP (Use template available on ADEQ’s website )

NOI & NOT if applicable

USACE §404

Permit & ADEQ §401

Certification and/or applicable

USACE

Nationwide Permit (NWP)

Any work (disturbance, fill, excavation, construction, etc.)

conducted in, adjacent, and/or near

ATTERBURY WASH.

Proper management of Wastewater

Always The base maintains a discharge permit with Pima County.

Ensure any discharge to the sewer meets minimum discharge limits. Clean water meeting the Stormwater exception rules should not be discharged to the sewer.

N/A

March 2026 15

Industrial Ventilation and Confined Space

Always required for industrial ventilation systems

Contractor must ensure that the Contracting Office notifies Bioenvironmental Engineering prior to any industrial ventilation systems (systems which control a hazard) being evaluated for acceptance.

The Contractor must ensure that the Contracting Office notifies the installation Air Quality Program Manager for any installed air emission controls to ensure compliance with base air operating permits.

Bioenvironmental Engineering needs to observe or perform all tests for any new or renovated systems prior to initial start-up to determine if the system will control the hazard.

Bioenvironmental Engineering needs to be present for the tests of fan speed and rotation, and fan motor load, and needs to be present for or conduct tests for air flow in all hoods or branches.

Notify the Contracting Office to schedule close-out survey with Bioenvironmental Engineering.

Preservation of Cultural Resources

When cultural resources are discovered on work site or during construction.

Stop construction and contact the Contracting Officer or QAE who will notify the DM Environmental Office at 228-4035. The DM Environmental Office will contact the State SHPO for guidance on how to proceed. Additional archeological surveys and testing may be required. The State SHPO will review and approve all steps to mitigate the discovery.

State SHPO must be contacted.

March 2026 16

3.4. After Construction/Performance/Demolition/Repair (Prior to Project Close-out)

Recovered Materials Certification Upon Completion of Work

When the total contract cost is greater than $100,000

Certification statement by the contractor indicating the use of Recovered Materials as required by the contract specifications

(FAR 52.223-9).

Submit signed Certification Statement to the Contracting Office.

Pollution Prevention Plan (SWPP Plan)

1 acre or more of soil disturbance (includes entire project area, staging areas, lay down areas, fill area, etc.)

After completion of construction project, contractor must submit a Notice of Termination (also known as a NOT) to ADEQ. All BMPs must be removed before submitting NOT

What is a SWPPP? | ADEQ (azdeq.gov)

Submit NOT to ADEQ Submit copy to the

Contracting Office who will forward copies of all documents to 355 CES

Environmental.

Reporting of hazardous material usage

For contracts less than 60 days, report total hazardous material used during the project

Refer to Appendix A for guidance.

Submit usage information to the Contracting Office.

Contracting office will forward information to 355 CES Environmental https://www.azdeq.gov/what-swppp

March 2026 17

Part 4 – Emergency Point of Contacts

For emergencies call Fire/Security and then contact the project Contracting Officer Representative (COR) before contacting any of the following. For non-emergencies contact the project COR before contacting any of the following.

ENVIRONMENTAL POC’s Work Phone Cell Phone Kevin Wakefield Environmental Compliance, Chief 520-228-7201 520-289-4603 Nancy Nesky POL/Tank/Spill Manager 520-228-5849 520-651-5594 Nancy Nesky Water Manager 520-228-4774 520-651-5594 Leah Proffitt Haz Materials, Recycling, P2, Solid Waste 520-228-4885 520-603-6826 Leah Proffitt Hazardous Waste Manager 520-228-5897 Sarah Reitmeyer Air Quality and Toxics Compliance Manager 520-228-4829 520-328-7834 Barbara Long Natural/Cultural Resource Manager 520-228-4035 Brett Francis Inspections, EMS Manager/eDASH 520-228-5372 Brian McIntyre AMARG Environmental Manager 520-228-8512 James McDaniel AMARG RSO 520-228-8575 David Cakmarstitt HAZMART 520-228-3314 520-971-6996 Erik Ritchie HAZMART 520-228-2443 Scott Frink HAZMART 520-228-5588

OFF Base Supplies and Contractors AZ Waste Oil Services 520-745-4523 Southwest Hazard Control (Contamination (Asbestos and LBP Cleanup) 520-622-3607 Sun West Container Co. (Container and Sorbent Delivery) 520-623-1516 Safety Kleen (Oil and Fuel Removal) 520-790-7714 Thermo Fluids (Oil and Fuel Removal) 520-623-1516 Waste Mgt Tucson (Roll-Off Delivery) 520-618-0584 Western Technology (Asbestos and Lead Based Paint Testing) 520-748-2262

March 2026 18

APPENDIX A

GUIDANCE FOR SUBMISSION OF SAFETY DATA SHEETS

FOR HAZARDOUS MATERIAL (HAZMAT) AND REPORTING OF HAZMAT USAGE

Hazardous Materials: A hazardous material is commonly known as a HAZMAT. OSHA defines a hazardous material as any substance to which exposure “results or may result in adverse effects on the health and safety of employees” or “any chemical which is a physical hazardous or health hazard.” There is no ‘one simple list’ of hazardous materials.

Listed below are the general categories of hazardous materials that require the submission of Safety Data Sheets (SDS) hazardous material usage reporting to the Contracting Office:

• Compressed gases (all types)

• Adhesives

• Sealants

• Paints (including aerosols)

• Lubricants / oils / fuels

• Welding materials

• Solvents

• Chemicals used in testing or as additives

• Any fluids (except water) added to machinery / government-owned or leased equipment

• Pesticides/insecticides/rodenticides

1. At least three weeks prior to the start of construction, contractors must provide:

a. SDS for each hazardous material to be used during the contract period.

b. A complete “DMAFB AF-EESOH-MIS Contractor Worksheet” included as the first page of the SDS submittal (refer to Attachment A-1).

2. After receipt/review of the “DMAFB AF-EESOH-MIS Contractor Worksheet”, and the associated SDS, DMAFB will return to the contractor the “Contractor Hazardous Material Review” sheet (refer to Attachment A- 2 for an example).

a. Depending upon the item(s) marked on the “Contractor Hazardous Material Review” sheet, the Contractor may (or may not) have additional submittal requirements.

b. If the Contractor does have additional hazardous material submittal requirements, the submittal(s) must be accomplished before the hazardous material is brought on base.

c. The contractor must receive the “Contractor Hazardous Material Review” sheet from DMAFB before the hazardous material is brought on base.

3. For those hazardous materials that will be tracked (as identified on the “Contractor Hazardous Materials Review” sheet), the following requirements apply:

a. For contracts less than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-3) to the Contracting Office Representative prior to the start of the contracted work, and again at the completion of the contract.

b. For contracts greater than 60 days, the Contractor will submit the “Contractor Hazardous Material and Usage Data” (refer to Attachment A-3) to the Contracting Office Representative prior to the start of the contracted work, once each month of the contract, and at the completion of the contract.

If the contractor needs to bring hazardous material onto the installation that was not included in the original submittal, the contractor must submit the new information required in step 1 to the Contracting Office Representative to begin the review process identified in Step 2.

March 2026 19

APPENDIX A-1

DMAFB AF-EESOH-MIS CONTRACTOR WORKSHEET

Fill In All Information – This worksheet is to accompany your SDS submittals.

NOTE 1: Instructions are located on the back of this page.

1. CONTRACTOR INFORMATION

Prime Contractor Name Subcontractor Name

Contract Number Project Number

Project Title

Estimated Start Date (mm-dd-yyyy) Estimated Completion Date (mm-dd-yyyy)

2. MATERIAL INFORMATION / QUANTITY INFORMATION

Hazardous Material Name

(be as specific as possible) Manufacturer Part # or Item #

Container Type/Size

(e.g., 5-gallon pail)

Est. amount to be used over duration of contract

3. PROJECT LOCATION AND PROCESS INFORMATION

Physical Location Of Project (Bldg., intersection street names, etc.)

Project Performed at (circle) Existing Facility New Structure Equipment Aircraft Outdoors Indoors Other ______

Describe the Process(es) to be Performed (e.g., spray painting, brush painting, blasting, coating, soldering, welding, construction, demolition, etc.)

Is the Hazardous Material going to be used in an area occupied by USAF military or civilians? Yes No

What is the Storage Location Of Staged or Unused Materials?

4. ADDITIONAL INFORMATION (Circle the Answer That Applies)

Will a Hazardous, Universal, or PCB

Waste be Generated? (See Appendix C) Yes No

Waste Description & disposition (e.g., rags used to wipe off excess adhesive, empty aerosol cans, used sandpaper, etc.)

Is A Site Diagram Available? Yes No

Does the Contractor have the base procedures for reporting a spill?

Yes No

5. SIGNATURES: This Submittal Cannot Be Processed Without Both a Contactor Signature and a Contracting Office Signature

SUB CONTRACTOR Title: Phone: Date

Printed Name Signature

PRIME CONTRACTOR Title: Phone: Date

Printed Name Signature

CONTRACTING OFFICE Title: Phone: Date

Printed Name Signature

March 2026 20

APPENDIX A-1 (continued)

DMAFB AF-EESOH-MIS CONTRACTOR WORKSHEET INSTRUCTION GUIDE

1. This information is required in order to help the DMAFB track all hazardous materials used on-base. A worksheet must be filled out for each product containing a hazardous material. All blocks must be filled in.

a. Prime Contractor Name: Fill in the name of the Prime Contractor performing the work.

b. Subcontractor Name: Fill in the name of the Subcontractor. If not applicable – use N/A.

c. Contract Number: Fill in contract number.

d. Project Number: Fill in the project number. If not applicable – use N/A.

e. Project Title: Fill in the title of the project. This is never N/A.

f. Estimated Start Date: Fill in the date the project is projected to start.

g. Estimated Completion Date: Fill in the date the project is projected to end.

2. Material Information: IMPORTANT: The information recorded in this section must match-up to the submitted SDSs. Refer to Appendix A for examples of common HAZMATs.

a. Hazardous Material Name: Fill in the name of the material to be used. Be as descriptive as possible (e.g., Hi-Gloss Latex Paint #555).

b. Manufacturer: Fill in the manufacturer’s name.

c. Part Number: Fill in the manufacturer’s part number or item number.

d. Container Type/Size: Fill in the container type (e.g., bag, bottle, can, drum, pail, etc.) and the container size (e.g., pound, pint, gallon, etc.).

e. Estimated Quantity to be used: Fill in the amount to be used throughout the duration of the project. For instance, if the project will last three months (project timeframe is recorded in Block 1) and you expect to use 100 gallons each month, then record 300 gallons.

3. Project Location and Process Information: Information about how the products will be used, what they will be used on, where the project is located, and where the materials will be stored when not in use.

a. Location of Project: Identify in the physical location of where the product will be used. Example:

Building number, intersection, street names, etc.

b. Project will be Performed at: Circle all boxes that apply which pertain to where and on what the process that use the hazardous material will occur.

c. Describe the process or process that will be performed during the duration of the work.

d. Is the area occupied by USAF military or civilians: Circle the appropriate response. For instance, if painting will be done in an occupied building – then the correct response is YES.

e. Location of Stored Materials: Identify the location of where the material will be stored when not in use.

4. Additional Information:

a. Will the project or processes used in the project create any hazardous waste, universal waste, or PCB waste? Refer to Appendix C for examples of hazardous waste, universal waste, and PCB waste. If any waste will be generated, it must be properly managed from the moment it is generated.

b. Site Diagram Available: Is a site diagram available to identify where the product(s) will be used and stored at the jobsite?

c. Spills: Does the Contractor have a listing of base procedures for reporting a spill?

5. Signatures: This submittal cannot be processed without both a Contactor Signature(s) and a Contracting Office Signature This block must be completed and signed by both parties.

For specific projects, each month a Contractor Hazardous Material Usage Data Sheet must be completed by the contractor and submitted to the Contracting Office for any project over sixty days. Projects less than sixty days are required to turn in a usage data sheet after completion of project. The Contracting Office will forward this information to the Project Inspector or QAE, who will in turn forward the information to the Contractor HAZMAT Review Subcommittee.

March 2026 21

APPENDIX A-2

DMAFB CONTRACTOR HAZARDOUS MATERIAL REVIEW

(Example)

TO: 355 CONS/MSCA

FROM: 355 CES/CEIE (Contractor HAZMAT Review Subcommittee)

RE: CONTRACT NUMBER: PROJECT NUMBER:

DATE:

The Contractor HAZMAT Review Subcommittee has received/reviewed the attached AF-EESOH-MIS Contractor Worksheets and associated Safety Data Sheets. Documents and the attached packet may require additional action.

Please see below comments.

Comment 1 Tagged SDS(s) need replacing because it is illegible or outdated.

Comment 2 No action required these items do not require tracking in the EESOH-MIS database.

_________ Worksheets are incomplete, additional information required. See comments below.

_________ The SDSs that were submitted have been reviewed. The attached hazardous materials list will be the items that the Hazardous Material Office will track on a monthly basis using the Contractor Hazardous Material Usage Data worksheet. If any additional or different types of hazardous materials will be used on this or any future project, SDSs must be submitted for review.

_________ No action needed, documents are complete.

Comment 3 Other Comments.

Examples of Comments:

Comment 1A:

RAWL anchors are listed in the 3- ring binder index, but the SDS for RAWL anchors is missing. If the product is still used, include the SDS.

Comment 1B: The OXYSEAL SDS is dated 1993. This SDS is probably outdated.

Comment 1C: The Purple Rages SDS was prepared in 1990. The SDS is outdated.

Is this product still used, and if so, what is this product used for?

Comment 2:

Aside from those SDSs identified in Comment 1, no action is required for the other lists products/SDSs.

Comment 3: Reminder for any new chemicals brought on base their SDSs need to be submitted for review with the worksheet coversheets.

March 2026 22

APPENDIX A-3

CONTRACTOR HAZARDOUS MATERIAL USAGE DATA

Contractor: _____________________________________ AF-EESOH-MIS Shop Code: ___________

Contract/NKAK Number: _______________________

Location: _______________________________

The following information is required for tracking of hazardous materials on-base.

- For purchase orders/contracts LESS than six months, this form is required at start and completion of work.

- For contracts EXCEEDING six months, this form is required to be filed out monthly and completion of work.

The Contracting Office will forward it to HAZMART - Bldg. 5227, Attention: Contractor HAZMAT Review Subcommittee. This information is required in order to comply with Environmental Laws and Regulations.

Hazardous Material Name

Manufacturer Part #, NSN #, or

LPN #

Initial Quantity at the start of each project

Additional Quantity Each Month

Submitted by Contractor: ____________________________________________ Date: _________________ (Print) (Sign)

Received by Contracting Office: ______________________________________ Date: _________________ (Print) (Sign)

March 2026 23

APPENDIX B

CONSTRUCTION AND DEMOLITION (C&D) DEBRIS

DMAFB is required to report the volume/ quantity (tonnage) of waste landfilled and material recycled on a quarterly basis. The report must also include the costs of disposal and/ or diversion. Cost will include roll-off/ dumpster drop and swap (transfer) fees, landfill tip (dump) fees, and any other transportation and handling fees such as monthly rental or lease agreements. Because Construction and Demolition (C&D) debris can be a large portion of the waste generated in any quarter, DMAFB encourages the recycling and diversion of C&D debris.

Types of C&D debris include, but are not limited to:

• Aluminum cans (e.g., soda cans)

• Asphalt

• Bricks

• Cardboard

• Concrete

• Drywall

• Electrical wiring and components

• Green waste (palm fronds, scrub brush, land clearing debris, etc.)

• Landscaping stone

• Plaster

• Plumbing fixtures and piping

• Roof coverings (e.g., shingles or tiles)

• Metal scraps (from stud trim, ductwork, rebar, piping, roofing, banding, etc.)

• Wood (scrap wood)

At least 3 weeks prior to the start of construction, submit the C&D Debris Diversion Plan to the Contracting Office and the CES Quality Assurance Evaluator (QAE). This plan describes how the contractor will recycle (or dispose) of C&D debris (refer to Attachment B-1 for an example C&D Debris Diversion Plan).

For contracts less than 60 days, the Contractor will submit a “Summary of C&D Debris Recycling and Landfilling” to the Contracting Office/ QAE prior to the start of the contracted work, and again at the completion of the contract.

This required deliverable can be in any format so long as it includes type of material, handling…