Attachment 4-CDRL A002.pdf
PDF 79 KB Posted
- Solicitation number
- 832674792
- Issued by
-
Defense Information Systems Agency
About this file
This is a DD Form 1423 (Contract Data Requirements List) for the procurement of HVAC Systems Warranty Plan documentation. The form establishes contractual requirements for a single data deliverable (Data Item A002) titled "Warranty Management Plan" for six 3-ton packaged HVAC units, with contract reference tied to PWS 6.1.5. The Requiring Office is the Contracting Officer's Representative (COR), and the form is classified as "OTHER Procurement" category. Government approval is required for this deliverable.
The Warranty Management Plan must be submitted once, 30 days prior to final acceptance, with updates required as needed thereafter. The contractor must provide one draft copy and one final copy to the COR. The plan must comprehensively address: (1) warranty terms and duration explicitly stating start/end dates for labor and OEM parts/compressor warranties validating one-year coverage from Government acceptance; (2) service contact protocols providing primary and secondary contractor Points of Contact with phone numbers and email addresses; (3) response time matrix defining guaranteed response times including standard response within 24 hours and emergency response within 4 hours; (4) clear delineation between warranty repairs and Government responsibility for routine preventative maintenance such as filter changes and coil cleaning; and (5) OEM documentation including all official warranty certificates, registration numbers, and serial numbers for all six installed units. The form was prepared by George Hargon on February 2024 and is subject to continuation on a second page.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| HC102826R0046002.pdf | ||
| 832674792-PWS Final v2 dtd 8-11-2026.docx | DOCX document | |
| 832674792-Pre-Site Survey Q and A Final.xlsx | XLSX spreadsheet | |
| HC102826R0046001.docx.pdf | ||
| Attachment 2-832674792-QASP.docx | DOCX document | |
| Attachment 3-CDRL A001.pdf | ||
| Attachment 5-JITC VISITOR REQUEST INSTRUCTIONS.pdf | ||
| HC102826R0046.pdf | ||
| Attachment 1-EPL.xlsx | XLSX spreadsheet |
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Text version
PREVIOUS EDITION MAY BE USED.
DD FORM 1423, FEB 2024 Page 1 of 2
UNCLASSIFIED
UNCLASSIFIED
Show Attachment Bar
CONTRACT DATA REQUIREMENTS LIST
A. CONTRACT LINE ITEM NO. B. EXHIBIT
C. CATEGORY:
TDP TM OTHER Procurement
D. SYSTEM/ITEM
HVAC Systems Warranty Plan
E. CONTRACT/PR NO.
TBD
F. CONTRACTOR
TBD
1. DATA ITEM NO.
A002
2. TITLE OF DATA ITEM
Warranty Management Plan
3. SUBTITLE
3-Ton Packaged HVAC Units Warranty Management (First
4. AUTHORITY (Data Acquisition Document No.)
DI-MGMT-80004A
5. CONTRACT REFERENCE
PWS 6.1.5
6. REQUIRING OFFICE
COR
7. DD 250 REQ
Lt(Letter of Transmittal
8. APP CODE
A (Govt Approval Req'd
9. DIST STATEMENT
REQUIRED
US Govt & Contractors
10. FREQUENCY
ONCE
11. AS OF DATE
12. DATE OF FIRST SUBMISSION
30 Days Prior to Final Acceptan
13. DATE OF SUBSEQUENT
SUBMISSION
ASREQ (Updates required upon
14. DISTRIBUTION
a. ADDRESSEE
b. COPIES
Draft Final
Reg Repro
16. REMARKS
The contractor shall submit a comprehensive Warranty Management Plan covering both the equipment (Original Equipment Manufacturer - OEM) and the installation labor for the six (6) 3-ton packaged HVAC units specifically for the first year after installation. The plan must address the following elements:
1. Warranty Terms & Duration: Explicitly state the start and end dates for both the labor warranty and the OEM parts/compressor warranty upon Government acceptance of the units, validating 1-year coverage.
2. Service Contact Protocols: Provide primary and secondary Contractor Points of Contact (POC), including phone numbers and email addresses, authorized to receive and dispatch warranty service requests.
3. Response Time Matrix: Define the guaranteed response times for warranty service calls (e.g., standard response within 24 hours, emergency response within 4 hours).
4. Routine Maintenance vs. Warranty: Provide a clear delineation detailing what constitutes a warranty repair versus what falls under the Government's responsibility for routine preventative maintenance (e.g., filter changes, coil cleaning).
5. OEM Documentation: Attach all official OEM warranty certificates, registration numbers, and serial numbers for all six installed units.
add continuation
COR 1 1
15.TOTAL 1 1
17. PRICE GROUP
18. ESTIMATED
TOTAL PRICE
G. PREPARED BY
George Hargon
H. SIGNATURE I. APPROVED BY J. SIGNATURE + -
INSTRUCTIONS FOR COMPLETING DD FORM 1423
(See DoDM 5010.12 for detailed instructions.)
DD FORM 1423, FEB 2024 Page 2 of 2
FOR GOVERNMENT PERSONNEL
Item A. Self-explanatory.
Item B. Self-explanatory.
Item C. Mark (X) appropriate category: TDP - Technical Data Package; TM - Technical Manual; Other - other category of data, such as "Provisioning," "Configuration Management," etc.
Item D. Enter name of system/item being acquired that data will support (e.g., Mission Design Series (MDS) designator).
Item E. Self-explanatory (to be filled in after contract award).
Item F. Self-explanatory (to be filled in after contract award).
Item G. Name of preparer of CDRL.
Item H. Date CDRL was prepared and signature of preparer of CDRL.
Item I. Name of CDRL approval authority.
Item J. Date CDRL was approved and signature of CDRL approval authority.
Item 1. See DFARS Subpart 204.71 for proper numbering. To add or delete additional data items, point and click the plus or minus sign to the right of Block J.
Item 2. Enter title as it appears on data acquisition document cited in Item 4.
Item 3. Enter subtitle of data item for further definition of data item (optional entry).
Item 4. Identify only one Data Acquisition Document No. If a single work task generates more than one deliverable data product, prepare a separate data item for each deliverable data product.
Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work/Performance Work Statement paragraph number).
Item 6. Enter technical office responsible for ensuring adequacy of the data item.
Item 7. Specify requirement for inspection/acceptance of the data item by the Government.
Item 8. Specify requirement for approval of a draft before preparation of the final data item.
Item 9. For technical data and computer software, specify the contractor's requirement to mark the appropriate distribution statement on the technical data or computer software (ref. DoDI 5230.24).
Item 10. Specify number of times data items are to be delivered.
Item 11. Specify as-of date of data item, when applicable.
Item 12. Specify when first submittal is required.
Item 13. Specify when subsequent submittals are required, when applicable.
Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.
Item 15. Enter total number of draft/final copies to be delivered.
Item 16. Use for additional/clarifying information for Items 1 through 15.
Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14; Desired medium for delivery of the data item.
Identify for which data item additional remarks are provided. When tailoring the Data Acquisition Document invoked in Item 4, identify which portions of that Document are being tailored.
Identify any referenced attachments to the form. Attachments can be added using the button at the bottom of page 1.
FOR THE CONTRACTOR
Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.
a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.
Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.
b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.
Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.
c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.
Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.
d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.
Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.
Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.
These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government’s rights to use the data shall be governed by the pertinent provisions of the contract.
PREVIOUS EDITION MAY BE USED.
DD FORM 1423, FEB 2024
Page of
INSTRUCTIONS FOR COMPLETING DD FORM 1423
(See DoDM 5010.12 for detailed instructions.)
DD FORM 1423, FEB 2024
Page of
CONTRACT DATA REQUIREMENTS LIST
C. CATEGORY:
14. DISTRIBUTION
14. DISTRIBUTION
a. ADDRESSEE
b. COPIES Draft Final Reg Repro
16. REMARKS
14. DISTRIBUTION
15.TOTAL
Image of arrow pointing towards totals
FOR GOVERNMENT PERSONNEL
Item A. Self-explanatory.
Item B. Self-explanatory.
Item C. Mark (X) appropriate category: TDP - Technical Data Package; TM - Technical Manual; Other - other category of data, such as "Provisioning," "Configuration Management," etc.
Item D. Enter name of system/item being acquired that data will support (e.g., Mission Design Series (MDS) designator).
Item E. Self-explanatory (to be filled in after contract award).
Item F. Self-explanatory (to be filled in after contract award).
Item G. Name of preparer of CDRL.
Item H. Date CDRL was prepared and signature of preparer of CDRL.
Item I. Name of CDRL approval authority.
Item J. Date CDRL was approved and signature of CDRL approval authority.
Item 1. See DFARS Subpart 204.71 for proper numbering. To add or delete additional data items, point and click the plus or minus sign to the right of Block J.
Item 2. Enter title as it appears on data acquisition document cited in Item 4.
Item 3. Enter subtitle of data item for further definition of data item (optional entry).
Item 4. Identify only one Data Acquisition Document No. If a single work task generates more than one deliverable data product, prepare a separate data item for each deliverable data product.
Item 5. Enter reference to tasking in contract that generates requirement for the data item (e.g., Statement of Work/Performance Work Statement paragraph number).
Item 6. Enter technical office responsible for ensuring adequacy of the data item.
Item 7. Specify requirement for inspection/acceptance of the data item by the Government.
Item 8. Specify requirement for approval of a draft before preparation of the final data item.
Item 9. For technical data and computer software, specify the contractor's requirement to mark the appropriate distribution statement on the technical data or computer software (ref. DoDI 5230.24).
Item 10. Specify number of times data items are to be delivered.
Item 11. Specify as-of date of data item, when applicable.
Item 12. Specify when first submittal is required.
Item 13. Specify when subsequent submittals are required, when applicable.
Item 14. Enter addressees and number of draft/final copies to be delivered to each addressee. Explain reproducible copies in Item 16.
Item 15. Enter total number of draft/final copies to be delivered.
Item 16. Use for additional/clarifying information for Items 1 through 15. Examples are: Tailoring of documents cited in Item 4; Clarification of submittal dates in Items 12 and 13; Explanation of reproducible copies in Item 14; Desired medium for delivery of the data item.
Identify for which data item additional remarks are provided. When tailoring the Data Acquisition Document invoked in Item 4, identify which portions of that Document are being tailored.
Identify any referenced attachments to the form. Attachments can be added using the button at the bottom of page 1.
FOR THE CONTRACTOR
Item 17. Specify appropriate price group from one of the following groups of effort in developing estimated prices for each data item listed on the DD Form 1423.
a. Group I. Definition - Data which is not otherwise essential to the contractor's performance of the primary contracted effort (production, development, testing, and administration) but which is required by DD Form 1423.
Estimated Price - Costs to be included under Group I are those applicable to preparing and assembling the data item in conformance with Government requirements, and the administration and other expenses related to reproducing and delivering such data items to the Government.
b. Group II. Definition - Data which is essential to the performance of the primary contracted effort but the contractor is required to perform additional work to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, or quality of the data item.
Estimated Price - Costs to be included under Group II are those incurred over and above the cost of the essential data item without conforming to Government requirements, and the administrative and other expenses related to reproducing and delivering such data item to the Government.
c. Group III. Definition - Data which the contractor must develop for his internal use in performance of the primary contracted effort and does not require any substantial change to conform to Government requirements with regard to depth of content, format, frequency of submittal, preparation, control, and quality of the data item.
Estimated Price - Costs to be included under Group III are the administrative and other expenses related to reproducing and delivering such data item to the Government.
d. Group IV. Definition - Data which is developed by the contractor as part of his normal operating procedures and his effort in supplying these data to the Government is minimal.
Estimated Price - Group IV items should normally be shown on the DD Form 1423 at no cost.
Item 18. For each data item, enter an amount equal to that portion of the total price which is estimated to be attributable to the production or development for the Government of that item of data.
These estimated data prices shall be developed only from those costs which will be incurred as a direct result of the requirement to supply the data, over and above those costs which would otherwise be incurred in performance of the contract if no data were required. The estimated data prices shall not include any amount for rights in data. The Government’s rights to use the data shall be governed by the pertinent provisions of the contract.
9.0.0.2.20120627.2.874785 DD Form 1423, "Contract Data Requirements List"
| CurrentPage: |
| PageCount: |
| Select Classification from drop-down list.: 1 |
| CUI Indicator Information: |
| Click on this button to attach a file(s).: |
| A. CONTRACT LINE ITEM NUMBER: |
| exhibit: 2 |
| C. CATEGORY: Select for "TDP.": 0 |
| C. CATEGORY: Select for "TM.": 0 |
| C. CATEGORY: Select for "OTHER.": 1 |
| C. CATEGORY: Enter specification for "Other.": Procurement |
| System: HVAC Systems Warranty Plan |
| ContractNum: TBD |
| Contractor: TBD |
| 1. DATA ITEM NUMBER: A002 |
| titleDataItem: Warranty Management Plan |
| subtitle: 3-Ton Packaged HVAC Units Warranty Management (First |
| 4. AUTHORITY (Data Acquisition Document Number): DI-MGMT-80004A |
| contractRef: PWS 6.1.5 |
| reqOffice: COR |
| 7. DD 250 REQUIREMENT: Lt(Letter of Transmittal |
| 8. APPROVAL CODE : A (Govt Approval Req'd |
| 9. DISTRIBUTION STATEMENT REQUIRED: US Govt & Contractors |
| freq: ONCE |
| asOfDate: |
| dateFirstSub: 30 Days Prior to Final Acceptan |
| dateSubseqSub: ASREQ (Updates required upon |
| 16. REMARKS: The contractor shall submit a comprehensive Warranty Management Plan covering both the equipment (Original Equipment Manufacturer - OEM) and the installation labor for the six (6) 3-ton packaged HVAC units specifically for the first year after installation. The plan must address the following elements: |
1. Warranty Terms & Duration: Explicitly state the start and end dates for both the labor warranty and the OEM parts/compressor warranty upon Government acceptance of the units, validating 1-year coverage.
2. Service Contact Protocols: Provide primary and secondary Contractor Points of Contact (POC), including phone numbers and email addresses, authorized to receive and dispatch warranty service requests.
3. Response Time Matrix: Define the guaranteed response times for warranty service calls (e.g., standard response within 24 hours, emergency response within 4 hours).
4. Routine Maintenance vs. Warranty: Provide a clear delineation detailing what constitutes a warranty repair versus what falls under the Government's responsibility for routine preventative maintenance (e.g., filter changes, coil cleaning).
5. OEM Documentation: Attach all official OEM warranty certificates, registration numbers, and serial numbers for all six installed units.
| Click to add continuation field for Remarks: |
| 14. DISTRIBUTION - a. ADDRESSEE, new line: COR |
| 15.TOTAL - Total draft copies is automatically calculated.: 1 |
| 15.TOTAL - Total draft copies is automatically calculated.: 1 |
| 15.TOTAL - Total final regular copies is automatically calculated.: 1 |
| 15.TOTAL - Total final regular copies is automatically calculated.: 1 |
| 15.TOTAL - Total final reproducible copies is automatically calculated.: |
| priceGrp: |
| estTotalPrice: |
| remarks: |
| preparedBy: George Hargon |
| J. SIGNATURE: H. SIGNATURE |
| J. SIGNATURE: J. SIGNATURE |
| J. SIGNATURE: |
| approvedBy: |
| Click to add additional data items.: |
| Click to delete additional data items.: |
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