832674792-PWS Final v2 dtd 8-11-2026.docx

Heating, Ventilation, and Air Conditioning (HVAC) Three Ton Units Lifecycle Replacement (LCR)

PERFORMANCE WORK STATEMENT (PWS)

1. Contracting Officer’s Representative (COR).

a. Primary COR. See DITCO Additional Text G1 - Points of Contact

b. Alternate COR. See DITCO Additional Text G1 - Points of Contact

2. Contract Title.

Heating, Ventilation, and Air Conditioning (HVAC) Six (6) - 3 Ton Units Lifecycle Replacement (LCR)

3. Background. Advancements in Heating, Ventilation, and Air Conditioning (HVAC) technology have extended the lifecycle of virtually every product in the industry while at the same time efficiencies increase and operational costs decrease. The average life expectancy for industrial type HVAC systems is now about 15 years assuming normal operating conditions. The Joint Interoperability Testing Command (JITC) has identified 6 systems that need lifecycle replacement to include thermostats due to their age and condition.

This HVAC LCR Performance Work Statement (PWS) describes the Support Services to be provided to the Defense Information Systems Agency (DISA), Joint Interoperability Test Command (JITC). JITC is an element of DISA within the Department of War (DoW) and supports the DISA Major Range and Test Facility Base (MRTFB) activities. JITC is responsible for testing Command, Control, Communication, Computer, Intelligence, Surveillance and Reconnaissance (C4ISR), Automated Information Systems (AIS) and Information Technology (IT)/National Security Systems (NSS) technologies and capabilities that pertain to multiple branches of the Armed Services and Government. Its roles include Joint Interoperability and Net Readiness Test and Certification, Operational Test and Evaluation and providing warfighter support. JITC is the interoperability certifier of DoW C4ISR, AIS, and IT/NSS.

4. Objectives: The primary objective of the HVAC LCR contract is to support JITC in carrying out the unique test and evaluation (T&E) roles and responsibilities for which it is assigned within the DoD. While JITC has unique roles and responsibilities associated with the T&E of IT and NSS, the JITC workforce and facilities require HVAC systems to heat and cool its personnel and equipment. All services specified below are performed at Fort Huachuca, Arizona (hereafter referred to as FHU).

4.1. JITC expects to have a total of Six (6) HVAC systems replaced within its compound. There are 3 non-real property buildings that have been identified with multiple systems (see list of buildings with HVAC type located in Appendix A)

5. Scope.

The HVAC LCR project will require -

5.1. A project plan that provides a descriptive operation for time management, removal, disposal, replacement and installation of complete package units to include New Thermostats without wireless or bluetooth controls and all materials needed for install. New units shall have economizers installed if the option exists.

5.2. Replacement of all systems will require coordination with the Government in order to project the proper scheduling for personnel directly involved in the LCR and those within the buildings if required for relocation.

5.3. Pre-inspection identification of LCR location may be necessary prior to replacement if systems are not interchangeable or if system upgrades have specific requirements and modifications unforeseen to the Government.

5.4. Daily meetings with Government leads/COR and In-process/In-progress Reviews (IPRs) will be required to discuss daily operations, priority of works, and estimated timelines for each building.

5.5. The Government expects all 6 HVAC LCRs to be completed within 1 Year of award.

6. Performance Requirements.

The contractor shall perform the following:

· Replace six (6) -3 ton HVAC systems throughout the JITC Compound.

The Contractor shall – provide a project plan that states all task to be performed in support of removal and install of HVAC equipment to include a projected time of completion for each system and the entire project (Subtask 6.1.).

The Contractor shall – follow all OSHA and safety requirements (Subtask 6.1.2).

The Contractor shall – coordinate with the Government prior to any power outage requirements to make resolutions on personnel status and moves within those buildings (Subtask 6.2.1.).

The Contractor shall – inform the COR of all issues or concerns that may arise and prevent delays in completing required tasks (Subtask 6.2.2.).

The Contractor shall – coordinate all issues and concerns with the COR (Subtask 6.2.3.).

The Contractor shall – remove and install an HVAC system within 3 days (Task 6.3).

The Contractor shall – remove all HVAC systems in accordance with all local, state and federal regulations. (Subtask 6.3.1).

The Contractor shall – keep all areas clean of debris and material as the work is started through completion (Subtask 6.3.2).

The Contractor shall – remove all HVAC systems that are replaced (Subtask 6.3.3).

The Contractor shall - coordinate meetings to discuss priorities, issues, concerns, innovative processes, procedures, timelines, and priorities (Subtask 6.3.4).

The Contractor shall – install all new HVAC systems, Thermostats and components to meet manufacturers specifications. Inspect, repair, replace, and seal curbs. (Subtask 6.3.5).

The Contractor shall – test per manufacturers checklist and finalize quality control and quality assurance of each HVAC system (Subtask 6.3.6).

The Contractor shall – validate all electrical and gas plumbing is repaired or replaced and is operational and functional (Subtask 6.3.7).

The Contractor shall - provide all materials, tools, transport, and services necessary to complete the tasks. (Subtask 6.3.9).

The Contractor shall - provide warranty documentation and manage warranty details for the first year after install.

6.1 Task 1 – Project management and Safety.

6.1.1 Subtask 1 – Project Plan. The Contractor shall - Provide a project plan that states all tasks to be performed in support of removal and install of HVAC equipment to include a projected time of completion for each system and the entire project.

6.1.2 Subtask 2 – The Contractor shall – follow all OSHA and safety requirements.

6.1.3 Subtask 3. The Contractor shall - discuss and provide who will manage warranty details and responsibility.

6.1.4 Subtask 4. The Contractor shall – during the warranty period, be available for a physical response time of no more than (4) four hours in the event of unit failure reported to the contractor. If issue is reported after 14:00, contractor will physically respond by 07:30 the next business day.

6.1.5 Subtask 5. The Contractor or the Government may initiate and convene IPRs if government or contractor identify any concerns or issues that may become conflicts.

Deliverables:

See CDRL Appendix 1.

6.2 Task 2. Coordination with the Government

6.2.1 Subtask 1. The Contractor shall - coordinate with the Government prior to any power outage requirements in order to make resolutions on personnel status and moves within those buildings.

6.2.2 Subtask 2. The Contractor shall - inform the COR of any issues or concerns that may arise and prevent delays in completing required tasks.

6.2.3. Subtask 3. The Contractor shall - report all issues and concerns to the COR.

6.2.4. Subtask 4. The Contractor shall - coordinate daily meetings to discuss priorities, issues, concerns, innovative processes, procedures, timelines, and priorities.

6.3 Task 3. Removal and Installation.

Remove and install an HVAC system within 3 days; if this time period is too stringent then they shall discuss the time period and schedule with the COR.

6.3.1. Subtask 1. The Contractor shall – remove all refrigerant from HVAC system before disassembling and removing the old equipment (If required by local, and/or state regulations).

6.3.2. Subtask 2. The Contractor shall – keep all areas clean of debris and material as the work is started thru to completion.

6.3.3. Subtask 3. The Contractor shall – remove all HVAC systems and components that are being replaced.

6.3.4. Subtask 4. The Contractor shall – repair and patch any area where components were removed and area is vulnerable to the elements.

6.3.5. Subtask 5. The Contractor shall – install all new HVAC systems and components.

6.3.6. Subtask 6. The Contractor shall – test based on manufacturers checklist and specification and finalize quality control and quality assurance of each HVAC system prior to release to the Government.

6.3.7. Subtask 7. The Contractor shall – validate all electrical and gas plumbing is operational and functional prior to acceptance by the Government.

6.3.8. Subtask 8. The Contractor shall - provide all materials, transport, and services necessary to complete the tasks outlined unless otherwise specified.

Deliverables:

6.3.4

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer; 1 copy of the transmittal letter with the deliverable to the Primary COR.

7. Performance Standards. The Contractor shall provide services and create and submit products and documentation as required by this PWS. The documentation may include reports, training documents and presentations, technical drawings, trouble tickets, metrics, SOPs, etc. The Contractor shall employ quality management processes to ensure that final versions of deliverables are error free, conform to DISA/JITC guidelines, and meet the quality and schedule requirements identified in the PWS.

6.1. Project Management – submit a document that consist of all variables listed within the attached project plan outline

95% of all tasks require a reporting process in order to keep the Government informed of the progress of all requirements and the proper operation of all equipment

Minimum Acceptable:

> 95% of infractions observed will not meet the Governments turnover of acceptance of services, equipment, or functionality Calculation:

Review of documentation must meet the required standards to be acceptable. Areas of operations must be maintained in a clean, neat, and orderly fashion due to the number of personnel working in the area. Safety, removal, and installation of equipment must meet basic standards of acceptability in order to meet the Governments standards.

6.2. Coordination with the Government – maintain constant communications with the Government in order to provide continuous situational awareness.

6.3 Removal and Installation – remove all HVAC systems and install new HVAC Systems

8. Place of Performance.

Mission Location and Place of Performance: The primary place of performance is FHU – JITC Headquarters, 2001 Brainard Road, Fort Huachuca, AZ 85670 - 2798.

Secondary Place of Performance – Contingency Only. As determined by the Contracting Officer’s Representative (COR), contractor employees may be required to work at a secondary place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather). Additionally, the contractor may be required to account for the physical location of their personnel should this information be requested by the COR. Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

9. Period of Performance.

Performance shall be completed within 1 year of contract award.

In the event of a Government shutdown, and as directed by the COR, the contractor shall continue performance or operate in emergency conditions, dependent on situation. Post and Command policies will be adhered to in these types of situations such as; social distancing, face mask, etc.

Recognized Federal Holidays: The contractor is not required to perform services on Federal Holidays (as specified on the U.S. Office of Personnel Management website), unless otherwise specified by the COR.

Unplanned Federal Government Closure: In the event an authorized official, by either executive or legislative order, declares Federal offices closed (treated as a holiday for pay and leave purposes), the order only applies to Federal employees (unless otherwise stated in the order).

10. Security Requirements.

The contractor shall coordinate site visits with site POCs at least 72 hours prior to requiring any site access. Contractor personnel without security clearances performing any task under this PWS must be escorted by Government personnel who are cleared.

This section shall be considered a supplement to Block 13 of the Government provided DD Form 254, DoD Contract Security Classification Specification. The following security requirements shall apply to this effort.

References:

a. DISA Form 786, DISA Statement of Information System Use and Acknowledgement of User Responsibilities

b. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

c. DISA Instruction 240-110-8, Information Security

d. DISA Instruction 240-110-36, Personnel Security

e. DISA Instruction 240-110-38, Industrial Security

f. DISA Instruction 240-110-43, Insider Threat Program

g. DISA Instruction 630-230-19, Cybersecurity

h. DoDM 5200.01, Vol 1-4 Information Security Program, 24 February 2012

i. DOD 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

j. DOD 5220.22-M, National Industrial Security Program Operating Manual, February 2006 Incorporating Change 02 May 2016

10.1 Facility Security Clearance.

The work to be performed under this contract/order has no classification due to the type of requirement in the determination that removal and install of HVAC systems is not a required Facility Clearance requirement. The Contractor shall submit a visit request identifying personnel that will be providing HVAC LCR service. Escorts will be required for this operation and prior coordination with the COR must be made in order to provide escorts on a daily basis.

10.2 Visit Authorization Letters (VAL).

Visit requests shall be processed and verified through the Joint Personnel Adjudication System (JPAS) to SMO DKARAA. JPAS visits for contracts/orders are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number and ADP/IT-Access level of the contract/order in the Additional Information section. Contractors that do not have access to JPAS may submit visit authorizations by e-mail in a password protected .pdf to the Contracting Officer Representative (COR) or Alternate COR specified in Section 1.0.

If JPAS is not available, the VAL must contain the following information on company letterhead

· Company name, address, telephone number, facility security clearance

· CAGE CODE

· Contract/Order Number

· Name, SSN, date and place of birth, and citizenship of the employee intending to visit

· Certification of personnel security clearance and any special access authorizations required for the visit (type of investigation & date, adjudication date & agency, and IT access level)

· Name of COR/Alt COR

· Dates or period the VAL is to be valid

10.3 Security Contacts.

DISA Security Personnel can be contacted for Industrial or Personnel Security related issues at (301) 225-1235 or via mail at:

For Center or Directorate-specific security related matters, contact the Directorate or Center Security Manager at:

(Fill-in the section below)

JITC SMO Code: DKARAA

10.4 Information Security and other miscellaneous requirements.

10.4.1 Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the government facility.

10.4.2 Contractor employees shall be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel. Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

10.4.3 Contractor employees with an incident report in JPAS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

10.4.4 The Contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

10.4.5 DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI).

No GFP/GFE will be issued under this service contract.

12. Other Pertinent Information or Special Considerations.

12.1. Equipment and Manufacturer.

12.1.1. Units, components and software will not be proprietary and have the ability to be maintained commercially.

12.1.2. Units shall be of the same manufacturer at every extent possible to ensure maintainability, parts availability etc. At the very minimum like sizes and installation requirements will be by the same manufacturer.

a. Identification of Possible Follow-on Work.

N/A

b. Identification of Potential Conflicts of Interest (COI).

Identify any situation that may influence which contractor should be awarded the contract. Organizational COI is a situation where because of other relationships or activities a person (company) is unable or potentially unable to render impartial assistance or advice to the Government or cannot objectively perform contract work or has an unfair competitive advantage. FAR 9.502 states that “an organization COI may result when factors create an actual or potential conflict of interest on an instant contract, or when the nature of the work to be performed on the instant contract creates an actual or potential COI on a future acquisition.” An organizational COI exists when the nature of the work to be performed may, without some restriction on future activities, (1) result in an unfair competitive advantage to the contractor on other contracts or (2) impair the contractor’s objectivity in performing the contract work. In services contracts such as orders against existing ID/IQ contracts or BPAs, it is the latter which may most often occur because of a contractor’s access to proprietary information, the evaluation and analysis of products which it may produce, and/or its role as an advocate in contract performance or other situations. The primary burden is on the contractor to identify any organizational COI, however, the Government has the responsibility to identify and evaluate such conflicts. The KO is charged with avoiding, neutralizing or mitigating such potential conflicts. The customer must make a determination that no COI exist, or identify any potential COI that may exist for the execution of this contract/TO. The customer should request approval from their KO if a competitive requirement which is similar to the work on this PWS is contemplated by their agency.

c. Identification of Non-Disclosure Requirements. The contractor shall obtain and maintain Non-Disclosure Agreements (NDA) for each employee assigned to the contract. Initial NDAs shall be signed within one week of contract award, and NDAs shall be kept current through the entirety of the period of performance as employee turnover occurs. The contractor shall ensure that all employees assigned to the contract have executed NDAs on file as of the date of the Monthly NDA Status Report, which shall include names and NDA status of all current employees assigned to the contract.

d. Packaging, Packing and Shipping Instructions. Preservation, packaging, and packing of deliverable items called for hereunder shall be in accordance with the Contractor's best commercial methods to prevent deterioration and damage during shipment, handling, and storage and to ensure safe arrival at destination.

Marking Requirements

1. Distribution marking shall be in accordance with the latest edition of DOD Directive

5230.24. Technical data submitted with limited rights, restricted rights, and copyrights shall be marked in accordance with DFARS 252.227-7013.

e. Inspection and Acceptance Criteria.

1. At the time of each delivery of supplies or services under this contract, the Contractor shall prepare and furnish to the Government a material inspection and receiving report in the manner and to the extent required by Appendix F, Material Inspection and Receiving Report, of the Defense FAR Supplement.

2. Contractor submission of the material inspection and receiving information required by Appendix F of the Defense FAR Supplement by using the Wide Area Work Flow (WAWF) electronic form (see paragraph (b) of the clause at 252.232-7003) fulfills the requirement for a material inspection and receiving report (DD Form 250). Two copies of the receiving report (paper copies of either the DD Form 250 or the WAWF report) shall be distributed with the shipment, in accordance with Appendix F, Part 4, F-401, Table 1, of the Defense FAR Supplement.

f. Property Accountability

Property shall be handled IAW Government policies and procedures for property accountability through the Report of Survey (ROS) process for lost, damaged, or destroyed (LDD) Government property. The final LDD decision authority for Contractor liability shall be the KO. This will be a combination of the ROS process, along with the KO’s determination.

g. Supply Chain Risk Management (SCRM). N/A

13. Section 508 Accessibility Standards.

HVAC Lifecycle Replacement E206 Hardware E206.1 General. Where components of ICT are hardware and transmit information or have a user interface, such components shall conform to the requirements in Chapter 4.

E302 Functional Performance Criteria

302.1 Without Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color. Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech. Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities. ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

Instructions to Offerors

1. Provide an Accessibility Conformance Report (ACR) for each commercially available Information and Communication Technology (ICT) item offered through this contract. Create the ACR using the Voluntary Product Accessibility Template Version 2.1 or later, located at https://www.itic.org/policy/accessibility/vpat. Complete each ACR in accordance with the instructions provided in the VPAT template. Each ACR must address the applicable Section 508 requirements referenced in the Work Statement. Each ACR shall state exactly how the ICT meets the applicable standards in the remarks/explanations column, or through additional narrative. All "Not Applicable" (N/A) responses must be explained in the remarks/explanations column or through additional narrative. Address each standard individually and with specificity, and clarify whether conformance is achieved throughout the entire ICT Item (for example - user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item. Provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the Offeror’s proposed ICT items to validate Section 508 conformance claims made in the ACR.

1. Describe your approach to incorporating universal design principles to ensure ICT products or services are designed to support disabled users.

1. Describe plans for features that do not fully conform to the Section 508 Standards.

1. Describe "typical" user scenarios and tasks, including individuals with disabilities, to ensure fair and accurate accessibility testing of the ICT product or service being offered.

Acceptance Criteria

1. Prior to acceptance, the government reserves the right to perform testing on required ICT items to validate the offeror’s Section 508 conformance claims. If the government determines that Section 508 conformance claims provided by the offeror represent an inaccurate level of conformance than what is actually delivered to the agency, the government shall, at its option, require the offeror to remediate the delivered item to align with the required Section 508 conformance claims prior to acceptance.

14. Cybersecurity Maturity Model Certification (CMMC) N/A

Appendix 1: Units to be replaced Table

PWS Task - Replace 6 HVAC Systems, parts, and installation included

American Standard- Model Number YCC036F3H0BF S/N Z2431PP1H 3 Ton Capacity – 3 Phase 208v Natural Gas Heat Fuel

American Standard- Model Number YCC036F3H0BF S/N Z1755C91H 3 Ton Capacity – 3 Phase 208v Natural Gas Heat Fuel

American Standard- Model Number YCC036F3H0BF S/N Z122HCD1H 3 Ton Capacity – 3 Phase 208v Natural Gas Heat Fuel

American Standard- Model Number YCC036F3H0BF S/N Z200553E1H 3 Ton Capacity – 3 Phase 208v Natural Gas Heat Fuel

American Standard- Model Number YCC036F3H0BF S/N ZD82XUN1H 3 Ton Capacity – 3 Phase 208v Natural Gas Heat Fuel

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