Attachment 3 Technical Eval Form _15 JUL 25.pdf

Draft Tech Evaluation Form

Respond to each technical question below with a brief, direct answer. Overall proposal shall not exceed 13 pages.

Offeror Name Input here

1.0 General

Respond to each of the following items: (1 Page) (Page 1) Offeror Response

1. Offeror will meet all work requirements in accordance with (IAW) the Performance Work Statement (PWS) (Yes or No):

2. The offeror will provide all required Preventative Maintenance (PM) and Corrective Maintenance (CM) Services identified through a Facility Maintenance Plan (FMP) prepared by the Contractor to provide pertinent details of how the Contractor perform PM, Emergency Repair, CM, and provide a program of Records Management for petroleum facilities, petroleum systems, and supporting Defense Logistics Agency (DLA) Capitalized facilities on Government Installations in compliance with all codes, criteria, regulations, laws of the United States (local, state, and federal), and/or host nation laws as applicable. The Contractor will provide all labor, management, supervision, Quality Control, transportation, supplies, vehicles, tools, materials, facilities, equipment, and incidentals necessary to conduct work described in this PWS. (Yes or No):

3. The offeror will ensure preventive maintenance is performed utilizing the current Unified Facilities Criteria (UFC) 3-460-03, general inspection and maintenance criteria for military land-based liquid petroleum fuel facilities as well as manufacture’s recommendations (Yes or No):

4. The offeror will perform corrective action of deficiencies to petroleum facilities, petroleum systems, and supporting DLA capitalized facilities as well as emergency response capability to ensure the safe and reliable accomplishment of the applicable fuels delivery mission. Other repairs may be requested by each DLA Capitalized Site for components, equipment, or systems in support of fuels delivery mission. (Yes or No):

5. Offeror will provide qualified personnel IAW the PWS (Yes or No):

6. Offeror will meet all response and completion times requirements outlined in the PWS (Yes or No)

7. Offeror will meet all requirements outlined in the EM 385 1-1 Safety and Health Requirements Manual (Yes or No):

8. Offeror will identify Manufacturer's O&M recommendations beyond UFC requirements (Yes or No)

9. Offeror will confirm the requirement to capture operator support requirements and system availability and include them in the FMP. (Yes or No)

10. Offeror will confirm the requirement to data collection means and methods for UFC maintenance items, misc.

maintenance items, minor repairs, and other PWS requirements an include this information in the FMP.

(Yes or No)

2.0 Proposed Contract Staffing (1 Page) (Page 2)

2a. Offerors shall submit an organizational chart that clearly identifies all proposed personnel:

• Include their roles in performance of the contract.

• Identify the dividing line between corporate and contract level support.

• Identify lines of communication and reporting.

• Identify any teaming arrangement, key or significant subcontractor, or joint ventures. Note that a “key or significant subcontractor” is defined as a subcontractor who will perform at least 10% of the total contract effort.

• Identify if individual will be dedicated solely to this contract, or shared.

2b. The offeror may use this section to provide narrative on how the proposed staffing will be used in the management and execution of both preventive and corrective maintenance to ensure a high quality standard.

3.0 Safety (1 Page) (Page 3)

3a. The Offeror shall provide a narrative to describe its ongoing and successful execution of its Accident Prevention/Safety and Health Program in the United States and foreign locations, addressing items such as training, the number of current Safety and Health professionals and the procedures to be used in the preparation and implementation of an Accident Prevention Plan (APP)/Site Safety and Health Plan (SSHP) for this requirement or its Host Nation.

3b. The Offeror shall state they have developed and implemented an Occupational Safety and Health Program (refer to OSHA standard 29 CFR 1910.120(b) – General Industry, 29 CFR 1926.120(b) - Construction, the OSHA Pamphlet 3885 (2016), and USACE EM 385-1-1).

3c. The Offeror shall provide the Corporation’s experience modifications rate (EMR) for the period of 1 year for the most current full business year, along with the last 5-years’ of required electronically submitted injury and illness data. If the Offeror has no reportable violations, incidents, or accidents, it shall be stated that there were none.

3d. The Offeror shall provide OSHA (Days Away Restricted and Transferred (DART) 3e. The Offeror shall provide OSHA Total Recordable Incident Rate (TRIR) (Fuels Data Only) 3f. The Offeror shall describe how do your Safety Manager (TOSM), and SSHO’s keep current in ever evolving standards, emerging technologies, and industry best practices since they are accountable for providing (prime and subcontractor) a work environment that is free from any recognized hazards.

3g. The Offeror shall provide an overview of your corporate policies, internal review processes, on-site safety controls for both Prime and Subcontractors, and the methodologies you will employ to ensure consistent satisfactory or above safety performance throughout the duration of the contract.

4.0 Initial Site Visit (.5 Page) (Page 4)

4a. The Offeror shall provide list all personnel attending each ISV, their purpose for attending, equipment/software/tools needed to perform ISV, and approach to data validation and collection.

4b. The Offeror shall provide a timeline your process for performing ISV. Include all functions that will be completed to meet the PWS.

5.0 Facility Maintenance Plans (.5 Pages) (Page 4)

5a. Contractor shall fully describe how each FMP will be developed, used, and maintained IAW the

PWS.

5b. The Offeror shall provide describe your company’s approach to cross-walking assets between Real Property Inventories, base asset ID, and Component Unique Identifier (CUID)

6.0 Preventative Maintenance (Formerly RM) and Records Management (1 Page) (Page 5) 6a. The contractor shall fully describe approach to and tracking of PM activities, and CM associated with maintenance activities, and records management IAW the PWS.

6b. The Offeror shall describe the Computer Maintenance Management System proposed, how long your company has utilized this system, how flexible the system is, tracking capabilities, and the success and/or failures of this system.

6c. The Offeror shall identify your Company's approach to PM activities related to final PM schedule, coordination with the site and other stakeholders, utilization of FMPs while on-site, on-site records management, on-site documentation, and execution of on-site work.

6d. The Offeror shall describe your Company's means and methods for fully developing and maintaining Maintenance Records as described in the PWS.

7.0 Maintenance Activities and Team Composition (1 Page) (Page 6) The contractor shall attach a table that details the planned PM at each site. The table must include the following:

1. Every site in the task order.

2. Onsite ISV duration.

3. PM Activity (Quarterly/Semi-Annual/Annual)

4. Onsite PM duration (in days)

5. Assigned Site Manager per Site

6. Detailed PM team composition per Site (# of Personnel and Labor Category for each)

8. Identify key subcontractors that will be responding to corrective maintenance activities.

9. Team Home/Base Location should include city/state (country if applicable)

10. Team Home/Base Location should include city/state (country if applicable).

8.0 Corrective Maintenance CM (Formerly Minor Repair) (1 Page) (7 Page) 8a. The Offeror shall demonstrate understanding of the deficiency report as described in the PWS that is generated during each PM event, its use, and importance.

8b. The Offeror shall detail how your company will review these deficiencies, prioritize them, and track them.

8c. The Offeror shall describe how FMSR generated deficiencies will be captured, tracked, and implemented into the deficiency report.

8d. The Offeror shall describe internal review process for consolidation considerations regardless of PM or CM activities.

8e. The Offeror shall describe your Company's development of all Service Orders and internal review process for these Service Orders.

8f. The Offeror shall fully describe your Company's approach to executing and tracking all Service Orders required by the PWS.

8g. The Offeror shall describe approach to identifying and possibly repairing deficiencies identified while executing Service Orders if repairs were not completed during PM event.

8h. The Offeror shall demonstrate approach to minimizing travel costs and complying with travel restrictions identified in the PWS.

8i. The Offeror shall Explain your company’s approach to cost saving on all Service Orders.

9.0 Assumptions/Inclusions/Exclusions (1 Page) (Page 8)

9a. List all assumptions/inclusions and exclusions made in proposal creation. Separate assumptions by between Preventative Maintenance and Corrective Maintenance.

10.0 Service Order Samples (3 pages) (Page 9-12)

10a. For each listed deficiency, the Offeror shall complete the corresponding Service Order (SO) form in full. Ensure that all fields are filled out.

Deficiency #1: POJ-KTR-001: At facility 202, pressure wash 1000 Sq Ft of containments, reseal approximately 600 LF of joints and 550 LF of vertical joints, and properly seal 100 LF of cracks.

Cracks are no wider 3/8".

Deficiency #2: SO# POJ-KTR-002 – At terminal 2 Facility 2025, the FMSR indicates leakage in the butterfly valves on the inlet and outlet sides of the (2) pumps, causing pressure buildup and complicating system drainage for maintenance. To rectify this, the following actions are required:

Replace two 10" butterfly valves with General twin seal double block and bleed valves.

Replace two 8" butterfly valves with General twin seal double block and bleed valves.

Deficiency #3: POJ-KTR-003 - The following Emergency Fuel Shut-Off (EFSO) issues require remediation at facility 1234: Three EFSO fixtures in the Pump House exhibit operational sticking, and two EFSOs at the fill and receipt stands are degraded due to environmental exposure. Replace all five EFSO assemblies with units featuring appropriate enclosures and push-button style actuators.

Deficiency #4: POJ-KTR-004LL – At facility 3321, fill stand #4's single point nozzle is leaking product at the swivel joint when pressurized. Requesting replacement of the nozzle to eliminate the leak.

11. Identification of Proposed Strengths (1 Page) (Page 13)

The Offeror shall provide a list and brief explanation of any elements proposed that exceed the requirements outlined in the PWS to include the specific locations within the proposal where they are addressed.