Attachment_3-_Site_Visit_Agenda.pdf
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- Attached to
- Chinn Ridge Land Clearing- Manassas Battlefield
- Solicitation number
- 140P3022Q0004
About this file
This document provides details of a pre-proposal meeting and site visit for a land clearing project at the Manassas National Battlefield. The National Park Service is seeking bids to clear land at Chinn Ridge through a small business set-aside solicitation. The pre-proposal meeting informed attendees that all questions must be submitted in writing by January 12th, with quotes due by January 24th. The government will use a best value evaluation considering technical merit and price. A site visit was also conducted to review the project location and requirements. Bidders must visit the site and perform at least 50% of the work with their own resources. The applicable service contract wage determination specifies minimum hourly rates and fringe benefits for on-site labor.
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Text version
United States Department of the Interior
NATIONAL PARK SERVICE
NATIONAL CAPITAL REGION
1100 Ohio Drive S.W.
Washington, D.C. 20024-2001
PREPROPOSAL MEETING & SITE VISIT REPORT
Chinn Ridge Land Clearing
Manassas National Battlefield 6750 Sudley Road
Manassas, VA 20109 Solicitation #140P3022Q0004
01/05/2022 11:00 AM EDT
** All attendees of the site visit shall wear facial coverings (masks) at all times during the meeting.
Additionally, all attendee shall maintain a 6 foot distance from one another in order to practice safe social distancing procedures. **
The purpose of the pre-proposal conference and site visit is to survey the site and clarify any concerns bidders have with the solicitation documents, scope of work and other detailed requirements.
Attendees: Refer to attached sign-in sheet
A. Introductions
COR: Kenny Soutter CS: Andrew Griffith CO: Brian McCabe
B. Solicitation changes and oral comments
Any oral remarks given by government personnel will not change the terms of the solicitation.
Requirements of the solicitation remain unchanged unless a formal Solicitation Amendment is issued. There will be no direct oral questions. All questions and concerns must be put in writing and formally sent to the CS. There will be no discussion among offerors.
C. Offeror’s Questions
All RFI questions shall be addressed in writing to the Contract Specialist. RFI Cutoff Date/Time is January 12, 2022 at 12:00 PM EDT. All questions received by the due date will be answered and posted as an amendment to the solicitation as soon as possible.
D. Solicitation and Amendments
The Request for Quote (RFQ) and future amendments shall be available through the GPE at www.beta.sam.gov. Enter the solicitation number 140P3022Q0004 under “Search Keywords”.
E. Set-asides:
This acquisition is a 100% small business set-aside.
F. % of Work by the Prime Contractor:
The prime contractor must perform at least 50% of the work on site with his/her own organization.
G. Service Contract Wage Determination:
http://www.beta.sam.gov/
The solicitation specifies the minimum hourly rates and fringe benefits to be paid laborers and mechanics that perform on-site work. DOL WD VA 2015-4281 10/20/2021 applies.
H. Site investigations and Differing Site Conditions:
Contractors are strongly urged to visit and review the project site to determine existing conditions that will affect the work. Contract modifications and price adjustments will not be granted based on conditions that could be determined prior to award.
I. Proposal:
1. Submission:
Quotes are currently due January 24, 2022 at 12:00 pm EDT. Offerors shall e-mail their proposal to andrew_griffith@nps.gov.
2. Contents:
Refer to Sections E.2.7, E.2.8 and E.2.9 of the solicitation.
3. Pricing & Options:
Offerors shall submit a pricing on the Schedule of Services contained in Section B of the solicitation. The Schedule of Services shall be completed in its entirety.
J. Proposal Evaluations:
The Government will use a “best value” approach for evaluation of proposals (refer to Section E.2.5 of the solicitation).
K. Subcontracting Plan:
Not applicable.
L. Project Description and Site Visit:
The NPS Park Project Manager/POC will give a brief overview of the project and park rules/restrictions and conduct a visit of the project site.
Sign-in Sheet
Date / Time: 01/05/2022 11:00 am Project: Chinn Ridge Land Clearing Meeting: Site Visit
Name Company Phone E-mail
Andrew Griffith NPS 202-280-9486 Andrew_griffith@nps.gov
Kenny Soutter NPS 571-377-9622 Kenneth_soutter@nps.gov
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