Attachment 3- NON CONSTRUCTION SUPPLY OR TECHNICAL SERVICE.pdf

NON-CONSTRUCTION, SUPPLY, OR TECHNICAL SERVICES

SAFETY STANDARDS FOR TYAD August 2026

NON-CONSTRUCTION, SUPPLY, or TECHNICAL SERVICES SAFETY

STANDARDS

S1.0 Safety Requirements:

The following provides information pertaining to Safety and Accident Prevention for Non-Construction or Technical Services related contracts while at the Tobyhanna Army Depot. These do not substitute or deflect in any way the requirement to institute and adhere to the provisions of all applicable referenced contractual Federal Acquisition Regulations (FAR) while performing the work under this contract. Failure to enforce safety requirements while at Tobyhanna Army Depot can result in termination of the contract.

S2.0 Safety Laws and Regulations:

1. The Contractor or Vendor shall comply with all Federal and State requirements governing safety and health protection and other applicable occupational safety codes.

2. Tobyhanna Army Depot requires full contractor or vendor compliance with all governmental, state & local safety regulations and standards. The Contractor or vendor is responsible for maintaining, monitoring, and enforcing all rules, regulations, and codes, by ALL personnel working for the contractor or vendor, including all subcontract employees.

3. As noted in Tobyhanna Army Depot Safety Regulation 385-1 - TYAD follows all and is certified as an ISO 45001 facility. Accordingly, the requirements contractor shall comply with and maintain these high safety standards and provide full compliance with all applicable safety regulations and standards. The Contractor shall maintain, monitor, and enforce employee compliance with all applicable rules, regulations, and codes.

4. If applicable, the Contractor or vendor shall indicate its plan for compliance considering conditions of the work described by the design, technical proposal, operational activities of the Government or others in the area of the work, identification of the coordinator, and implementation of all other accident prevention provisions of this contract.

S3.0 MACHINERY SAFETY, RISK ASSESSMENT, AND VALIDATION

REQUIREMENTS

The below defines the mandatory machine safety, risk assessment, and validation criteria for all machinery, integrated subsystems, and equipment delivered, installed, or modified by the Contractor at Tobyhanna Army Depot (TYAD). These requirements are established to maintain TYAD’s accredited ISO 45001 Occupational Health and Safety

Management System and AS9100/9110 Quality Standards.

COMPLIANCE STANDARDS & GUIDELINES

The Contractor shall ensure that all equipment, machinery, and integrated subsystems delivered under this contract are designed, manufactured, and validated to achieve an acceptable level of risk.

System Safety Engineering: Shall comply with MIL-STD-882E (Department of Defense

Standard Practice for System Safety) and ANSI B11.0 (Safety of Machinery - General

Requirements and Risk Assessment).

Electrical & Control Subsystems: Must comply with NFPA 79 (Electrical Standard for

Industrial Machinery) and relevant OSHA 29 CFR 1910 standards.

TYAD Safety & Health Requirements: Any onsite contractor activities (such as installation, validation, or testing) shall comply with the US Army Corps of Engineers

Safety and Health Requirements Manual (EM 385-1-1).

MANDATORY TASK-BASED RISK ASSESSMENT

The Contractor shall conduct a comprehensive, task-based Machine Risk Assessment

(MRA) for all phases of the equipment lifecycle. This assessment must explicitly evaluate hazards associated with the following profiles: Standard industrial operations.

Maintenance and system troubleshooting. Equipment setup, tooling changes, and calibration. Clearing line jams and mechanical debris. Cleaning and equipment sanitation protocols. Lockout/Tagout (LOTO) procedures, designed in strict accordance with OSHA 29 CFR 1910.147 (Control of Hazardous Energy) and fully aligned with local

Tobyhanna Army Depot (TYAD) safety regulations, permitting workflows, and local

LOTO template requirements.

HAZARD MITIGATION HIERARCHY

The Contractor shall apply the hazard mitigation hierarchy to resolve identified operational risks. Hazards must be addressed in the following strict order of precedence:

- Elimination or Substitution: Eliminate the hazard entirely through inherent design choices (e.g., eliminating pinch points) or substitute hazardous materials/processes with non-hazardous alternatives

- Engineering Controls: Implement physical guards, barriers, enclosures, or safety-rated devices (e.g., light curtains, safety mats, interlocks) to isolate personnel from the hazard.

- Awareness Devices: Install visual and audible warning systems, such as strobe lights, backup alarms, and safety signage, to alert personnel to residual hazards.

- Administrative Controls: Develop safe work procedures, standard operating instructions, and mandatory training programs to limit exposure time or dangerous behaviors.

- Personal Protective Equipment (PPE): Mandate the use of appropriate safety gear

(e.g., safety glasses, steel-toed boots, arc flash protection) as the final line of defense.

VERIFICATION AND VALIDATION (V&V) REQUIREMENTS

The Contractor shall provide documented evidence that all safety systems function exactly as designed and reduce risks to acceptable levels. All V&V activities must strictly adhere to the following regulatory benchmarks:

Safety Function and Hardware Verification: The Contractor must execute functional testing on all safety-related control circuits, including emergency stops (E-stops), interlocked guards, and presence-sensing devices. Testing methods must comply with ANSI B11.26 (Functional Safety - Control Systems) and NFPA 79 (Electrical Standard for Industrial Machinery).

Fault Injection and Failure Mode Validation: Testing must simulate component failures (e.g., short circuits, broken wires, sensor misalignments) to verify that the system fails only into a predictable, safe state. This validation process must align with MIL-STD- 882E Section 4 (System Safety Program Requirements) and the risk reduction metrics of ANSI B11.19 (Performance Requirements for Risk Reduction Measures).

OSHA Compliance Verification: The final physical configuration of all physical guarding, perimeter barriers, and points of operation must be validated against OSHA 29 CFR 1910 Subpart O (Machinery and Machine Guarding).Military Installation Inspection:

Prior to equipment integration at TYAD, all electrical and safety components must pass a field validation audit compliant with US Army Corps of Engineers Manual EM 385-1-1 Section 11 (Electrical) and Section 16 (Machinery and Mechanized Equipment).Validation Report: A final, signed Safety Validation Report must be submitted to the TYAD Contracting Officer Representative (COR) prior to final equipment acceptance.

S4.0 ELECTRICAL SAFETY

Follow the current Tobyhanna Army Depot standard. This standard is based on NFPA 70E.

Copies of the TYAD Electrical standard may be obtained by request from the ET, COR or KO on the project or service contract.

All equipment shall be certified by a Nationaly Recognized Testing Laboratory (NRTL) in accordance with 29 Code of Federal Regulations (CFR) 1910.303.

29 CFR 1910.303(a): Approval. The conductors and equipment required or permitted by this subpart shall be acceptable only if approved, as defined in § 1910.399.

29 CFR 1910.399: Acceptable. An installation or equipment is acceptable to the

Assistant Secretary of Labor, and approved within the meaning of this subpart S:

(1) If it is accepted, or certified, or listed, or labeled, or otherwise determined to be safe by a nationally recognized testing laboratory recognized pursuant to § 1910.7;

Army Regulation 385-10, Army Safety Program, Paragraph 23-5.d: Tools and equipment. Electrical equipment that contains or produces energy greater than 50V alternating current (AC) or 100V direct current (DC) must meet one of the following conditions to be safe for use:

(1) Listed by an NRTL and used as intended (for example, as described in the manufacturer’s instructions or technical manual). All purchased electrical equipment must be NRTL-listed if available, even if a less expensive unlisted product is available. NRTL approved equipment is stamped with a listing symbol.

NRTL listing symbols can be found at https://www.osha.gov/dts/otpca/nrtl/nrtllist.html.

S5.0 Important Phone Numbers:

Fire or Emergency: 911 Fire Department – (Non-Emergency): 570-615-7300 Security: 570-615-7550 Safety Office: 570-615-7027

The COR will provide a list of necessary on-post contact numbers to the contractor upon contract award.

S6.0 Red Card Program:

Tobyhanna Army Depot utilizes a program to allow employees to stop an action which is considered unsafe. Employees carry small red cards that can be thrown down when employee sees an action they consider unsafe. Work ceases until TYAD management can decide if it is safe or not. Contractors / vendors are required to comply with this program. If a TYAD employee presents the red card to the contractor / vendor, the contractor or vendor must stop working until the COR and Safety Office can determine if there is a safety hazard or not.

S7.0 Fossil Fuel Vehicles:

Tobyhanna Army depot has restrictions on the use of fossil fuels in all buildings. When it is determined that electric or other alternatively fueled vehicles are insufficient or unavailable for movement of material within the buildings on the installation, fossil-fueled vehicles can be used only when all alternatives of accepted electric material movement equipment have been considered, and the last option is use of a fossil fuel vehicle or project failure. This includes any situations where safety of employees and equipment may be jeopardized. Convenience will never be an acceptable justification to utilize fossil-fueled vehicles. The Government Designated Representative (GDR) will notify the appropriate supervisor(s) or leader(s) in the area where the need to utilize a fossil fuel vehicle is required. The supervisor / leader will take the necessary steps to notify the employees in the work area of the option to leave the area during the material movement process. The GDR and Contractor will also document all actions the

Contractor took to utilize electric or other alternatively fueled vehicles. The documentation will specifically state why electric or alternatively fueled vehicles are insufficient and all mitigation efforts used to minimize the effects of fossil-fueled vehicles to include information as to any appropriate scrubbers that can be utilized along with any ventilation or exhaust systems that can be used to externally vented to the outside of the facility. The documentation must be submitted to the TYAD Safety Office for approval prior to any equipment being used. A final copy of the Approved documentation will be provided to the TYAD Safety Office.

S8.0 If An Incident Happens:

1. Any serious injury or medical emergency:

• Immediately call emergency responders

• Dial 911 and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

• Send someone to the nearest exit to assist responders.

• Treat victims to the best of your ability.

• Notify COR / call work order desk if there is any blood or body fluids that must be cleaned up.

2. In the event of the smell of natural gas:

• Call dial 911and give accurate location and nature of emergency. Make sure to tell the operator that you are calling from Tobyhanna Army Depot.

• Have all personnel evacuate the area if the smell is significant.

• Upon arrival of fire personnel, provide information as to specific equipment and exact location of potential leak.

3. In the case of a fire:

• If the fire is small, use a fire extinguisher and call 911.

• Otherwise, dial 911 and pull the fire alarm.

• Evacuate the building.

4. Accident/Injury Reports and OSHA 301 Reports:

The contractor shall report to the COR and KO, - Immediately but no later than eight (8) hours, any Fatality, In-patient hospitalization, Amputation, Eye loss or Property damage over $600,000. Similarly, contractor shall report to the COR and KO, – Immediately, but no later than twenty-four (24) hours, all other accidents or near misses.

Notifications shall be followed up within five (5) working days of all incidents (reportable or not) with an OSHA 301 report including all available facts relating to each instance of personal injuries and of loss / damage to Government property.

For any accident that results in illness or injury that requires more than first aid treatment, TYAD Safety Office has the option to have the contractor immediately secure the accident area until released by the accident investigation authority as designated by the Commander. If the Government elects to conduct an investigation of the accident, the contractor shall cooperate fully and assist authorities until the investigation is complete. If requested after the investigation is completed, the contractor shall provide a Corrective Action Plan related to the incident to the COR & KO.

COR to provide copies of all OSHA 301 incident reports and any Correction Action Plans to the TYAD Safety Office when available.

S9.0 Operation & Maintenance Manuals

1. The Contractor shall provide to the COR a copy of all Operation and Maintenance (O&M) Manuals and Parts Manuals for any equipment provide.

2. The O&M Manuals shall contain a complete set of mechanical drawings and diagrams; a complete set of electrical drawings and diagrams including electrical schematics; logic circuitry descriptions; spare parts list; operator and maintenance instructions for operating, testing, and maintaining all system components.

3. The O&M Manuals shall contain complete detailed instructions and schedules for system PM.

4. The O&M Manuals shall contain a detailed description of the lock-out/tag-out procedures needed to bring the system and individual components to a zero-energy state for maintenance and servicing.

5. The O&M data must be consistent with the manufacturer's standard brochures, schematics, printed instructions, general operating procedures, and safety precautions.

IN ANY CONFLICT BETWEEN STANDARDS, THE STRICTER OF THE TWO SHALL

APPLY. IF UNSURE CONTACT THE COR / ET VIA PROPER RFI PROTOCOLS FOR

VERIFICATION THROUGH THE TYAD SAFETY OFFICE.