Attachment 3 HTRO Scoring Matrix Instructions.pdf
PDF 195 KB Posted
- Attached to
- 161kV Transformer IDIQ
- Solicitation number
- FA9101-26-R-161KVTRANSFORMER
About this file
This document is Section L (Instructions to Offerors) for federal contract FA9101-26-R-161kV Transformer, an Indefinite Delivery Indefinite Quantity (IDIQ) contract issued by the Air Force in April 2026 for transformer-related services.
The solicitation requires offerors to complete a self-scoring matrix (Attachment L-4) demonstrating past performance across three service categories: Repair, Replace, and Spare components for 161kV transformers. Offerors must score themselves in the Repair Category (maximum 5 points per subcategory, totaling up to 20 points across all three categories combined), Replace Category (maximum 5 points per subcategory with same 20-point total), and Spare Category (maximum 5 points per subcategory with same 20-point total). Work performed at both Department of Defense installations and non-DoD locations qualifies. An additional scoring criterion awards up to 60 points based on the total dollar value of 161kV transformer projects supporting DoD installations: 1 point per work sample valued $500K–$1M, 2 points per sample $1M–$5M, and 3 points per sample exceeding $5M. Offerors may submit up to five Contractor Performance Assessment Reports (CPARs) or equivalent Past Performance Rating Forms (when CPARs are unavailable), with subcontractor submissions limited to the number of prime submissions. CPAR data receives bonus points calculated by averaging performance ratings with specific percentage multipliers (Exceptional: 50%, Very Good: 40%, Satisfactory: 20%, Marginal: 0%, Unsatisfactory: -5%), and bonus scores double if CPARs are submitted across all three transformer categories. Offerors must provide a Cross Reference Matrix identifying substantiating documentation locations and bear full responsibility for proving their self-scores through sufficient supporting evidence subject to Government verification, with falsification resulting in disqualification.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 161kVTransformer RFI.pdf | ||
| Attachment 2 HTRO Scoring Matrix.xlsx | XLSX spreadsheet | |
| Attachment 1 DRAFT 161kV Transfomers IDIQ SOW.pdf | ||
| Attachment 4 JCP Information.pdf |
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Text version
FA9101-26-R-161kVTransformer
Attachment 6
Section L
Instructions to Offerors (ITO)
Transformers IDIQ
April 2026
L-3.2.2 Self-Scoring Matrix
The Offeror shall complete Attachment L-4, HTRO Scoring Matrix. Self-scores shall be verifiable using the work samples provided in response to Paragraph L-3.2.1.
The Offeror shall fill in the Column D “Offeror Self-Score Points: Work performed by the Prime” and Column E “Offeror Self-Score Points: Work performed by Teaming Subcontractor” on the Self-Scoring Matrix specifically for the rows associated with Paragraphs L-3.2.2.1 – L3.2.2.3 of this document. The calculated value in the Column F “Offeror Proposed Self-Score Points” shall not exceed the “Maximum Self Score Points” identified in Column C for each subcategory/element in Column B. Additionally, total sum of teaming subcontractor points (cell E29) cannot be greater than total sum of the Prime's points (cell D29) (i.e., up to 10 points can be proposed for subcontractor work samples, assuming the Prime Contractor can propose 10 points as well). For the Contractor Performance Assessment Reporting System (CPARS)/CPARS Equivalent Data Section of the Scoring Matrix, the Offeror will fill in Columns A-I of this section IAW Paragraph L-3.2.2.5. Unless stated otherwise, the Offeror shall not change, adjust, or manipulate any other cells within the matrix. Each Offeror shall accurately rate itself using the scoring instructions for each subcategory, described in Paragraphs L-3.2.2.1 – L-3.2.2.3.
The burden of proof to substantiate the Offeror’s self-score rests with the Offeror. The proposal shall include evidence supporting each proposed self-score.
L-3.2.2.1 Repair Category
DEFINITION: The Offeror shall rate itself based on the total number of projects where the Offeror performed construction services on the Repair subcategories described on Attachment L- 4, HTRO Scoring Matrix (rows R1-R7). To qualify, it must be clear that the Offeror performed all necessary services to include all labor, materials, equipment, transportation, supervision, and quality control to repair, repair by replacement, or install the following Repair Components.
SCORING: Maximum points allowed: 5 points per subcategory with a total of 20 points across the Repair subcategories, Replace subcategories, and Spare subcategories. Work performed at DoD Installations and work performed at non-DoD work locations may be counted.
L-3.2.2.2 Replace Category
DEFINITION: The Offeror shall rate itself based on the total number of projects where the Offeror performed supply services on the Replace subcategories described on Attachment L-4, HTRO Scoring Matrix (rows A1-A6). To qualify, it must be clear that the Offeror performed all necessary services to include all labor, materials, equipment, transportation, supervision, and quality control to repair, repair by replacement, or install the following Replace Components.
SCORING: Maximum points allowed: 5 points per subcategory with a total of 20 points across the Repair subcategories, Replace subcategories, and Spare subcategories. Work performed at DoD Installations and work performed at non-DoD work locations may be counted.
L-3.2.2.3 Spare Category
DEFINITION: The Offeror shall rate itself based on the total number of projects where the Offeror performed supply services on the Spare subcategories described on Attachment L-4, HTRO Scoring Matrix (rows S1-S3). To qualify, it must be clear that the Offeror performed all necessary services to include all labor, materials, equipment, transportation, supervision, and quality control to repair, repair by replacement, or install the following Spare Components.
SCORING: Maximum points allowed: 5 points per subcategory with a total of 20 points across the Repair subcategories, Replace subcategories, and Spare subcategories. Work performed at DoD Installations and work performed at non-DoD work locations may be counted.
L-3.2.2.4 Total dollar value of 161kV transformer projects supporting DoD Installations
DEFINITION: Of the work samples submitted, the Offeror shall rate itself based on the total dollar value, to include any options, where the Offeror performed 161kV transformer projects supporting only DoD Installations. Only work samples submitted for Attachment L-4, HTRO Scoring Matrix sections L-3.2.2.1 – L-3.2.2.3 are to be utilized to develop this score. Work samples may be counted more than once if a single work sample was applied to multiple 161kV transformer project subcategories.
SCORING: Maximum points allowed: 60 points. All submitted work samples where 161kV transformer projects supporting DoD Installations are evaluated for this criterion. Points shall be assigned on the following basis within the following ranges: 1 point for every 161kV transformer work sample from $500K and up to $1M, 2 points for every 161kV transformer work sample from greater than $1M and up to $5M, 3 points for every 161kV transformer work sample greater than $5M. To receive the maximum points, each of the Offeror’s work samples and accompanying support documents shall demonstrate work sample values greater than $5M and 161kV transformer projects performed on a DoD Installation.
L-3.2.2.4 CPARS/CPARS Equivalent Data Submission
DEFINITION: Of all work samples submitted on Attachment L-4, HTRO Scoring Matrix, the Offeror can submit up to five Contractor Performance Assessment Reports (CPARs). The number of subcontractor CPAR submissions must be less than or equal to the number of CPARs submitted for the Prime (i.e., if two CPARs are submitted for subcontractor work samples, the Prime Contractor must submit two CPARs and can submit three). In the event a CPAR rating has not been assessed, the Offeror can submit Attachment L-5, Past Performance Rating Form in lieu of a CPAR. If utilized, Past Performance Rating Forms must be provided with the Offeror’s proposal. The Government evaluation team will attempt to contact at least one of the customer POCs provided with the work sample and verify the assessment of performance. IMPORTANT:
Offerors are not permitted to submit Past Performance Rating Forms when CPAR data is available in CPARS. Additionally, the Government will not accept Past Performance Rating Forms that are completed by the Prime Offeror for its own teaming subcontractor(s).
CPARs or Past Performance Rating Forms can only be submitted for a single work sample. The CPAR data or Past Performance Rating Form data should be inserted into the appropriate cells (section L-3.2.2.5) of Attachment L-4, HTRO Scoring Matrix. The Offeror can submit more than one set of CPAR data for a specific subcategory but only once per contract/TO associated with that subcategory. The Offeror can submit the same CPAR data for more than one subcategory if the paired contract/TO was submitted for multiple subcategories. Data to be included: Year work was accomplished and CPAR Rating for each CPAR Category; multiple years’ worth of data can be submitted.
SCORING: Scoring is as follows: CPAR data is evaluated as a “Bonus” for Attachment L-4, HTRO Scoring Matrix. When a category is selected, the points received for a single work sample for that subcategory are brought into the CPAR data block. A percentage multiplier is calculated by taking the average of all ratings/categories with the following percentages associated with each rating: Exceptional: 50%, Very Good: 40%, Satisfactory: 20%, Marginal:
0%, Unsatisfactory: -5%, Not Applicable (N/A): No Impact on Average. All CPAR bonus points are summed up and captured on Row 40 of Attachment L-4, HTRO Scoring Matrix. If the Offeror is able to submit CPAR data for all three 161kV transformer project Categories (Repair, Replace, and Spare), their bonus score will be doubled.
The Government evaluation team must be able to validate each CPAR rating for each performance period of the contract/TO that is submitted as a work sample. For example, if a single work sample is in the fifth year of performance at the time of RFP release, the Government will need to validate all CPARs from that work sample.
L-3.2.3 Cross Reference Matrix
The Offeror shall provide a Cross Reference Matrix which clearly identifies the exact location of the substantiating data within the work samples. The Cross Reference Matrix shall be completed using Attachment L-3. The Offeror shall identify the criterion they are seeking to validate, as well as the documentation (and any additional references) they have submitted as part of their work sample to validate each criterion. Attachment L-3 has additional instructions for completion of the Cross Reference Matrix. The Offeror is not limited to the types of documents identified in the instructions tab of the Cross Reference Matrix.
L-3.2.5 Burden of Proof
The burden of proof for substantiating points in the self-score system rests with the Offeror. The proposal shall contain sufficient data to substantiate the points claimed by the Offeror. All proposal information is subject to verification by the Government. Falsification of any proposal submission, documents, or statements may subject the Offeror to disqualification from this source selection.
| L-3.2.2 Self-Scoring Matrix |
| L-3.2.2.1 Repair Category |
| L-3.2.2.2 Replace Category |
| L-3.2.2.3 Spare Category |
| L-3.2.2.4 Total dollar value of 161kV transformer projects supporting DoD Installations |
| L-3.2.2.4 CPARS/CPARS Equivalent Data Submission |
| L-3.2.3 Cross Reference Matrix |
| L-3.2.5 Burden of Proof |
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