attachment-3---exhibit-b.pdf

STATE OF NEW HAMPSHIRE

DEPARTMENT OF MILITARY AFFAIRS & VETERANS SERVICES

NEW HAMPSHIRE ARMY NATIONAL GUARD

STARBASE New Hampshire 2027

RFP-DMAVS-2027-01

EXHIBIT B

SCOPE OF SERVICES

Initials: __________

Page 2 of 23 Date: __________

Table of Contents

SECTION 1 – Introduction

A. Purpose:

B. Background:

C. Incorporated Documents:

D. Contract Term:

E. Primary Contact:

SECTION 2 – Performance Objectives

A. Summary:

B. Classroom Contact Hours:

C. Community Awareness:

D. Curriculum Standards and Activities:

E. Reporting:

F. STARBASE 2.0:

SECTION 3 – Participants

A. Regular Classes:

B. Summer Classes:

C. STARBASE 2.0:

D. Final Approval:

SECTION 4 – Personnel

A. Basic Staffing Requirements:

B. Director:

C. Deputy Director:

D. Program Instructor:

E. Office Manager:

F. Additional Staff:

G. Background Checks:

H. Safety Requirements:

SECTION 5 – Implementation and Mobilization

A. Basic Requirements:

B. Operational Plan:

Page 3 of 23 Date: __________

C. Personnel Recruitment:

D. Curriculum and Course Development:

E. Community Awareness and Participation:

F. Preparation of Facilities:

G. Certifications, Licenses, and Permits:

SECTION 6 – Facilities, Equipment, and Services

A. Basic Requirements:

B. State Facilities:

C. Facility Keys:

D. Department Furnished Equipment:

E. Contractor Equipment:

F. STARBASE-U Access:

G. Utility Services:

H. Communication Services:

I. Emergency Services:

SECTION 7 – Quality Control

A. Basic Requirements:

B. Quality Assurance Evaluations:

C. Deficiencies:

SECTION 8 – Supplemental Information

A. Applicable References:

B. Definitions:

C. Acronyms:

APPENDIX A: FACILITY DIAGRAM

Page 4 of 23 Date: __________

SECTION 1 – Introduction

A. Purpose:

The purpose of this Agreement is to obtain the services and expertise necessary for the operation and management of the New Hampshire Army National Guard (NHARNG) component of the DoD STARBASE Program known as STARBASE New Hampshire (hereinafter referred to as the “Academy”). The Contractor shall provide all labor, materials, equipment, supplies, and transportation needed to perform all services associated with the implementation and operation of the Academy in accordance with the terms and conditions of this Agreement.

B. Background:

Title 10, United States Code section 2193b(c) directs the Secretary of Defense to provide for the establishment of the STARBASE program. The goal of the program is to raise the interest and improve the knowledge and skills of at-risk youth in science, technology, engineering, and mathematics (STEM) subjects by exposing them to the technological environment and positive role models found on military bases and installations.

C. Incorporated Documents:

The following documents are incorporated into this Agreement by reference: Standard Form P- 37; Exhibit A, Special Provisions; Exhibit B, Scope of Services; and Exhibit C, Contract Price and Terms of Payment.

D. Contract Term:

This Agreement shall be effective upon Governor and Council (G&C) approval through September 30, 2028, with the option for one (1) two-year renewal based upon the satisfactory completion of each contract year and contingent upon G&C approval and the availability of Federal funding.

E. Primary Contact:

The Contractor will report to and work in conjunction with the Primary Contact as designated by the Department of Military Affairs and Veterans Services (hereinafter referred to as the “Department”). The initial Primary Contact will be the Lead Family Program Specialist for the

NHARNG:

Andrew Soristo, MS Office 603-227-5142 Cell 732-513-3340 andrew.j.soristo.civ@army.mil

The Department reserves the right to appoint an alternate Primary Contact to assist in managing this Contract.

mailto:andrew.j.soristo.civ@army.mil

Page 5 of 23 Date: __________

SECTION 2 – Performance Objectives

A. Summary:

The Contractor shall provide all services and supervision necessary for the operation of the Academy in accordance with all relevant Department of Defense Directives (DODD), Instructions (DODI), and Manuals (DODM).

To ensure successful accomplishment of the Academy, services provided shall include STARBASE program management; educational instruction; instructor hiring/dismissal;

supervision and evaluations; and information management. Students’ subject knowledge improvement will be determined by pre- and post-class evaluations. Student performance must be evaluated based upon the objectives and standards set forth herein.

Objective Summary Performance Objective Requirements Performance Threshold

Classroom Contact Hours A Minimum of 800 Total Contact Hours Provided Per Year 100% Compliance

Community Awareness A Minimum of 4 Community Outreach Activities Provided Per Year 100% Compliance

Curriculum Standards and Activities

Classroom Time Consists of Educational Instruction Based on Approved Curriculum

95% Compliance

Reporting Submit Quarterly Reports to the Primary Contact 100% Compliance

STARBASE 2.0 Meet and Maintain the Requirements Needed for Implementation 100% Compliance

B. Classroom Contact Hours:

The Academy shall provide a minimum of 750 hours of classroom contact per school year. The total amount of hours shall be divided into 30 equally proportionate classes over a 30-week period.

Each class will encompass 5 hours of instruction per day over a 5-day period (Monday through Friday) or 5 hours of instruction 1 day per week for 5 weeks; totaling 25 in-classroom contact hours per class. The Contractor shall complete a minimum of 30 classes of instruction per school year. Each class must range from 20 to 35 students in size.

The Academy shall provide a minimum of 50 hours of classroom contact during the summer vacation immediately following the school year. These sessions follow the same length, location, and curriculum requirements as the sessions offered during the school year. Each class must range from 15 to 35 students in size.

All classes shall take place in room 144 at the Edward Cross Training Complex in Pembroke, NH. If tours, demonstrations, or summer program instructional periods are to be conducted

Page 6 of 23 Date: __________ outside of the designated classroom, the Contractor must notify the Primary Contact in conjunction with the State Business Office Contracting Officer.

A classroom contact hour shall be defined as a 60-minute period of time in which an instructor is actively involved with students or in which a service member is demonstrating, displaying, or teaching students about a STEM application.

Instruction will be provided by either two program instructors, one of whom may also be a deputy director, or a program instructor and an instructor assistant. There must be two Contractor personnel in one classroom providing team teaching.

C. Community Awareness:

When not in classroom sessions, the Contractor will perform at least 4 community outreach activities in the form of workshops, fostering community partnerships, and teacher training periods. These additional activities will not count as part of the requirement for classroom contact hours.

D. Curriculum Standards and Activities:

In accordance with Department of Defense Instruction (DODI) 1025.07, the Contractor’s lesson plans must follow the approved DoD STARBASE Curriculum and Lesson Plans; include and support STEM subjects; provide engaging, interactive, and motivating activities and experiences for students; and be reviewed and approved by the OASD (M&RA) STARBASE Program Manager.

DoD STARBASE provides the approved standards, objectives, and activities (SOA) lesson plans and the curriculum implementation guide. Only approved lesson plans from the SOA may be taught during the Academy school year. The SOA is subject to change as new curricula are introduced and outdated curricula are retired.

The Contractor may submit lesson plan proposals to the OASD, M&RA STARBASE Program Manager. Proposals will undergo a rigorous review to ensure that they are scientifically accurate, and relevant to students’ academic needs based on grade-specific national educational standards.

E. Reporting:

The Contractor shall prepare monthly reports and provide them to the Primary Contact for review no later than 10 calendar days following the end of each quarter. These reports shall be prepared in accordance with DoD STARBASE Program requirements as further specified in DODI 1025.07 and must contain at a minimum:

i. 5-day schedule of DoD STARBASE Activities for the quarter.

ii. District(s) and schools served.

iii. Name and number of schools served.

iv. Number of students served.

Page 7 of 23 Date: __________

v. Pre- and post-class assessment scores to include an average change in scores for the entire class.

vi. Number and type of classes conducted.

vii. Update on fundraising opportunities and community collaborations.

viii. Volunteers for:

a. Tours – site of tour and number of volunteers.

b. Graduation – guest speaker, number of adults (family, guardians, grandparents) attending.

The Contractor shall report all labor hours (including subcontractor labor hours) required for performance of services provided under this Agreement via a secure data collection site. The Contractor is required to completely fill in all required data fields at the data collection site.

The Contractor shall maintain records of all audits and inspections and provide them to the Primary Contact upon their completion. These records shall indicate the nature of the number of observations made, the number and type of deficiencies found, and the nature of corrective and preventive actions taken as appropriate.

F. STARBASE 2.0:

STARBASE 2.0 is an advanced DoD STARBASE Program that will combine STEM activities with a relationship-rich, school-based afterschool and extracurricular environment for middle school students. It will comprise of an afterschool STEM coaching approach that solidifies students’ attachment to and engagement with school. The program will take place in partnering schools selected by the Director in coordination with the Primary Contact. STARBASE 2.0 will be highly structured and help support school goals, provide safe environments for students, improve student-teacher relationships, and empower schools through student referrals.

The Contractor must ensure the Academy meets or exceeds the requirements needed to implement this advanced program in accordance with DODI 1025.07 and the DoD STARBASE 2.0 Program Guide. The ability to expand must be demonstrated from the conclusion of the Academy’s first year of operation throughout the remainder of the Agreement. This expansion is not required in the first year of operation.

The Contractor shall provide STEM coaches on a 5:1 ratio for the activity chosen. This activity must be chosen by the Director in coordination with the Primary Contact.

Each STARBASE 2.0 session is an average of 4 to 8 hours per month. A minimum of 1 session is required per STARBASE school year beginning in the second year of the Academy’s operation. It may be expanded to a period of 6 to 10 weeks and session topics may cover any STEM subject.

Page 8 of 23 Date: __________

SECTION 3 – Participants

A. Regular Classes:

Participants enrolled in classes during the regular school year shall be comprised of at-risk 5th grade students. The Director must coordinate with local school districts and other alternative education providers when selecting participants. Participants shall be selected based on one or more of the following demographics:

i. Racial or ethnic minority status.

ii. Disability.

iii. Socio-economic disadvantage.

iv. Limited English proficiency.

v. Historic under-representation in STEM fields.

vi. Low academic performance.

B. Summer Classes:

Participants enrolled in summer classes shall be comprised of students entering the 5th or 6th grade.

These students do not need to be classified as at-risk youths. Students shall be selected based on the submission of applications on a first-come-first-served basis. The Director must give priority to children of military families when selecting participants for Summer Classes. Once the enrollment period for military children closes, enrollment will open to other students to fill any remaining spots in the class.

C. STARBASE 2.0:

Participants enrolled in STARBASE 2.0 shall be comprised of 6th to 8th grade students. These students do not need to be classified as at-risk youths. The Director must select participants with the coordination of local school districts and administrators based on the feeder pattern of the school districts with 5th grade participants currently enrolled in the Academy.

D. Final Approval:

Final approval of all Academy participants shall be made by the Director in coordination with the Primary Contact based on the applications received by local school districts, alternative education school providers, or home-schooling families and groups.

SECTION 4 – Personnel

A. Basic Staffing Requirements:

The basic DoD STARBASE Program will have at least 4 full-time staff consisting of one of the following schedules of required positions:

i. 1 Director, 2 Program Instructors, and 1 Office Manager; or

Page 9 of 23 Date: __________

ii. 1 Director, 1 Deputy Director, 1 Program Instructor, and 1 Office Manager.

All required positions shall be considered “full-time” and constitute a 40-hour work week.

Academy staff will adhere to the core operating hours of 8:00 AM to 4:00 PM, Monday through Friday excluding all Federal holidays. Persons assigned to each position shall meet or exceed the qualification specifications for that position.

B. Director:

The responsibilities of the position will support classification as a general schedule (GS)-12, GS- 13, or equivalent. The salary range excludes any benefits package for this position description. The Director shall develop, supervise, organize, and manage the daily operations of the Academy. As the principal liaison, they shall communicate and coordinate with military, community, and business leaders; local schools and School Administrative Units (SAUs); personnel and the general public.

In addition, their main duties and responsibilities shall include but not be limited to curriculum design, fiscal planning, quarterly reporting, talent acquisition, staff development, and all other activities of the Academy.

i. The Director must meet or exceed the following qualifications:

a. Master’s degree in education or business administration with Education specialization combined with at least 5 years of experience in the field of education.

b. Meet all mandated educational credentialing requirements for New Hampshire teacher certification.

c. Understanding of and ability to implement STEM instructional methods.

d. Pass the security and background checks needed to work at a Department of

Defense (DOD) facility and with children.

e. Experience with developing and implementing new programs and initiatives.

f. Experience in creating, developing, and implementing training workshops.

g. Experience in organization, administrative problem-solving, conflict resolution, and record keeping.

h. Experience in education, supervision, and management of educational programs.

ii. The Director must possess the following knowledge, skills, and abilities:

a. Knowledge of internet-based tools as well as Microsoft Office products.

b. Knowledge of marketing strategies, business plan development, budgeting, and strategic planning.

c. Knowledge of military policies, procedures, and protocol.

d. Knowledge of program evaluation methods and the development of measured outcomes.

Page 10 of 23 Date: __________

e. Ability to work in a professional capacity with public officials, military leaders, school administrators, influential citizens, and corporate leaders.

f. Ability to travel within the State on a regular basis.

iii. The Director shall have the following responsibilities, at a minimum:

a. Overall supervision and management of the DoD STARBASE Program and designated facilities.

b. Formulate and update program goals, objectives, and strategies as necessary and in accordance with this Agreement.

c. Implement Standard Operating Procedures for the DoD STARBASE Program.

d. Work with the Primary Contact and State Business Office to obtain agreements with local schools, School Administration Units, or other government agencies.

e. Coordinate, supervise, and administer DoD STARBASE Program requirements, marketing plan, and business plan.

f. Hiring, dismissal, management, supervision, and annual written evaluations of

Academy staff.

g. Attend initial and annual training conferences as required per OASD (M&RA).

Typically, one week in length and within the Continental United States. All costs including travel to conferences and training will be the responsibility of the Contractor.

h. Implement program guidelines, policies, and procedures in accordance with DODI

1025.07 and OASD (M&RA) guidance.

i. Develop and coordinate partnerships with schools, businesses, and government agencies.

j. Provide end-of-quarter reports for the Academy to the Primary Contact for review no later than 10 calendar days following the end of the quarter.

k. Receive visitors.

l. Receive, review, and distribute all incoming correspondence including creating a point-of-contact list.

m. Prepare outgoing correspondence.

n. Set up and maintain the program website and social media.

o. Coordinate with schools for attendance, pre-test, graduation schedules, enrollment forms, and any schedule changes.

p. Maintain schedule, create agenda, take minutes, and distribute minutes for staff.

q. Maintain quality control of official documents including travel vouchers, purchase receipts, executed subcontracts, schedules, and other documents as designated by the Primary Contact.

r. Maintain program records, files, and databases consolidating data for end-of-year reports and other reports as requested by the Primary Contact.

s. Coordinate guest speakers, tour guides, and off-campus demonstrations.

Page 11 of 23 Date: __________

t. Establish and approve curriculum and lesson plan schedules in accordance with

DODI 1025.7.

u. Coordinate with NHARNG Public Affairs to maximize publicity and coverage.

v. Assist teachers and participating schools to complete an electronic survey in accordance with OASD (M&RA) guidelines and recommendations.

w. Send survey login information to volunteers, speakers, and tour guides to complete an electronic survey.

x. Conduct evaluations, collect data, and prepare statistical summaries of program metrics.

y. Produce and distribute a quarterly Academy newsletter to local schools and the

New Hampshire National Guard (NHNG) community. Newsletters must be approved by the Primary Contact prior to distribution.

C. Deputy Director:

The responsibilities of the position will support classification as a GS-11, GS-12, or equivalent.

The salary range excludes any benefits package for this position description. The primary duty of the Deputy Director shall be to organize and manage classrooms; provide classroom instruction;

maintain records and files; and organize, manage, and prepare classes in all areas of the DoD STARBASE curriculum for teachers and students.

The individual shall also be responsible for assisting the Director with the operations, management, development, and implementation of the Academy. Should the Director be absent, the Deputy Director must immediately be able to fulfill all roles and responsibilities of the Director. The Deputy Director shall report to the Director.

i. The Deputy Director must meet or exceed the following qualifications:

a. Bachelor’s degree with at least 5 years of experience in elementary education.

b. Recent background in physics, chemistry, aerospace science, engineering, robotics, or mathematics preferred.

c. Meet all mandated educational credentialing requirements for New Hampshire teacher certification.

d. Must pass security and background checks needed to work at a DOD facility and with children.

ii. The Deputy Director must possess the following knowledge, skills, and abilities:

a. Knowledge of internet-based tools as well as PTC Creo Software and Microsoft

Office products.

b. Ability to recognize and implement effective teaching practices and classroom management skills.

c. Ability and willingness to engage in quality communication and effective relationships with military and civilian personnel, teachers, students, parents, and volunteers.

Page 12 of 23 Date: __________

d. Attend initial and annual training conferences as required per OASD (M&RA).

Typically, one week in length and within the continental United States. The Contractor shall assume all costs associated with conferences and training, including travel.

e. Maintain current cardiopulmonary resuscitation (CPR)/First Aid certification.

iii. The Deputy Director shall have the following responsibilities, at a minimum:

a. Assumes all responsibilities associated with the Program Instructor position on a regular basis.

b. Assumes all responsibilities of the Director position when standing in for that position.

c. Assists in all other duties or activities deemed necessary by the Director for the

Academy’s success.

D. Program Instructor:

The responsibilities of the position will support classification as a GS-9 to GS-11 or equivalent.

The salary range excludes any benefits package for this position description. Program Instructors shall be able to organize and manage classrooms; provide classroom instruction; maintain records and files; and organize, manage, and prepare classes in all areas of the DoD STARBASE curriculum for instructors and students.

They shall also assist the Director with the operations, management, development, and implementation of the Academy. Program Instructors shall report to the Director.

i. The Program Instructor must meet or exceed the following qualifications:

a. Meet all mandated educational credentialing requirements for New Hampshire teacher certification.

b. Bachelor’s degree or higher majoring in education, counseling, or psychology with 5 years of experience in classroom teaching or education.

c. Must pass security and background checks needed to work at a DOD facility and with children. No interaction with children shall be authorized until a background check is complete.

ii. The Program Instructor must possess the following knowledge, skills, and abilities:

a. Knowledge of internet-based tools as well as PTC Creo Software and Microsoft

Office products.

b. Ability to recognize and implement effective teaching practices and classroom management skills.

c. Ability and willingness to engage in quality communication and effective relationships with military and civilian personnel, teachers, students, parents, and volunteers.

Page 13 of 23 Date: __________

d. Attend initial and annual training conferences as required per OASD (M&RA).

Typically, one week in length and within the continental United States. The Contractor shall assume all costs associated with conferences and training, including travel.

e. Maintain current CPR/First Aid certification.

iii. The Program Instructor shall have the following responsibilities, at a minimum:

a. Prepare materials, lesson plans, classrooms, and activities for instruction utilizing computer and classroom smart technology for lessons where appropriate and save backups to external hard drives.

b. Provide instruction in all areas of the DoD STARBASE curriculum for visiting instructors and students.

c. Work as a team with other Program Instructors to prepare lessons, daily class schedules, and provide instruction in the classroom.

d. Identify needs of individual students participating in the Academy and provide appropriate intervention and accommodation to help ensure success in program completion.

e. Assist in developing new curriculum lessons that correlate with State and Federal education objectives.

f. Conduct and evaluate all pre- and post-tests.

g. Assist visiting instructors participating in the Academy.

h. Participate in graduation ceremonies.

i. Serve as mentor to visiting instructors.

j. Collect pertinent data necessary to evaluate program effectiveness.

k. Maintain student workbooks.

l. Assist in maintenance of scrapbook of photos, press releases, announcements, and other pertinent materials documenting program progression and success.

m. Select and prepare requests for appropriate materials for purchase.

n. Assist in verifying material shipments, updating material inventories, and putting away supplies.

o. Cleaning and tidying of classroom, break room, and offices.

p. Assist in all other duties or activities deemed necessary by the Director for the

Academy’s success.

E. Office Manager:

The responsibilities of the position will support classification as a GS-5 to GS-9 or equivalent. The salary range excludes any benefits package for this position description. The Office Manager shall assist the Academy staff by maintaining records, correspondence, and files; preparing classroom materials and activities; and assisting Program Instructors in class activities as needed. This position shall greet visitors, answer phone calls, and schedule meetings for staff and visitors. The Office Manager shall report to the Director.

Page 14 of 23 Date: __________

i. The Office Manager must meet or exceed the following qualifications:

a. Possess a high school diploma.

b. Be 18 years of age or older.

c. Pass the security and background checks for working on a DOD facility and working with children within thirty days of being hired. No interaction with children shall be authorized until a background check is complete.

ii. The Office Manager must possess the following knowledge, skills, and abilities:

a. Knowledge of internet-based tools as well as Microsoft Office products.

b. Ability and willingness to engage in quality communication and effective relationships with military and civilian personnel, teachers, students, parents, and volunteers.

iii. The Office Manager shall have the following responsibilities, at a minimum:

a. Assist all Academy staff by managing office duties, including maintaining record, correspondence, and files.

b. Prepares requests for appropriate office supplies and materials for purchase.

c. Assist in verifying material shipments, updating material inventories, and putting away supplies.

d. Assist in maintenance of scrapbook of photos, press releases, announcements, and other pertinent materials documenting program progression and success.

e. Assist in cleaning and tidying of classroom, break room, and offices.

f. Assist in all other duties or activities deemed necessary by the Director for the

Academy’s success.

F. Additional Staff:

Any change to the number of required positions will need prior approval in writing from both the Primary Contact and State Contracting Officer. Changes to the required positions are contingent upon available Federal funding.

G. Background Checks:

Completion of criminal history background checks are required for all Academy personnel in accordance with DODI 1402.05. Background checks must be completed on all personnel within thirty days of being hired and are the responsibility of the Contractor. Before interacting with children, personnel must have a completed background check, unless the individual interacting with the children is within the line of sight of someone with a completed background check.

If the Contractor receives or discovers information that an employee has been arrested or charged with a criminal offense that could result in license or certification suspension or revocation, or disqualification/denial of a satisfactory background check review under DODI 1402.5, the Contractor shall immediately notify the Primary Contact and State Contracting Officer in writing and remove the employee from the site.

Page 15 of 23 Date: __________

H. Safety Requirements:

Contractor employees shall perform work in a safe manner as required by National Guard Safety and Health Requirements. The Director shall immediately notify the Primary Contact following all occurrences of damage to State and Federal property or an accident resulting in injury, occupational disease, adverse environmental impact, or death. The Primary Contact shall then notify the State Contracting Officer immediately. The Director shall complete an Accident Investigation Report and provide a copy of the completed report to the Primary Contact within 24 hours following each occurrence. The Primary Contact shall provide a copy to the State Contracting Officer within 24 hours of receiving the completed report.

SECTION 5 – Implementation and Mobilization

A. Basic Requirements:

The Contractor shall begin implementing the basic DoD STARBASE Program at the Academy in coordination with the Primary Contact upon execution of this Agreement. Staff, supplies, equipment, and facilities must be in place and ready to commence within 60 days following the execution of this Agreement.

B. Operational Plan:

Within 14 days following the execution of this Agreement, the Contractor shall provide the Primary Contact with a detailed operational plan to include but not be limited to:

i. Staff recruiting, training, and placement.

ii. Infrastructure setup.

iii. Schedule for start-up of operations and classes.

iv. Quality Assurance and Quality Control protocols and procedures. Gap analysis of infrastructure, supplies, and other areas of concern including recommendations and resolution.

C. Personnel Recruitment:

The Contractor shall recruit and train the required staff needed to operate the basic DoD STARBASE Program. The Director position must be staffed and trained within 30 days following the execution of this Agreement. All other positions must be staffed and trained within 60 days following the execution of this Agreement. Copies of all personnel training records must be provided to the Primary Contact.

D. Curriculum and Course Development:

The Contractor shall develop the Academy curriculum in accordance with the DoD STARBASE Curriculum and Program of Instruction established by OASD (M&RA). The Contractor shall have this completed within 60 days following the execution of this Agreement and shall provide a copy to the Primary Contact.

Page 16 of 23 Date: __________

In addition to the curriculum, the Contractor shall develop the courses to include books, binders, projects, study aids, supplies, classroom requirements, graduation procedures, and any other materials and processes needed for the success of the Academy.

E. Community Awareness and Participation:

The Contractor, via the Director, must increase awareness of the Academy within the community through advertising and outreach programs. The Director shall be the primary liaison with local schools and the community. Prior to the staffing and training of a Director, the Contractor must work with the Primary Contact to provide other methods of raising community awareness.

The Contractor shall work with the local school systems to ensure maximum student participation and awareness of the Academy. This includes, but is not limited to, coordinating student attendance at the Academy, student transportation to and from the Academy, and information distribution to parents.

This will be an ongoing requirement throughout the project; however, the Contractor must provide the Primary Contact with an initial plan for awareness and enrollment within 30 days following the execution of this Agreement.

F. Preparation of Facilities:

The rooms designated for Academy use will be available for Contractor use upon execution of this Agreement. The Contractor shall prepare the classroom for student instruction. The designated rooms must be fully functional and ready for use within 60 days following the execution of this Agreement.

G. Certifications, Licenses, and Permits:

The Contractor shall obtain the necessary certifications, licenses, permits, and teaching credentials needed for the operation of the Academy. The Contractor and its personnel shall comply with all applicable Federal, State, and municipal laws, codes, and regulations during the performance of this Agreement. The Contractor shall maintain records of such documents and provide the documentation to the Primary Contact prior to commencing any work needing such certifications, licenses, permits, or teaching credentials but no later than 45 days following the execution of this Agreement.

SECTION 6 – Facilities, Equipment, and Services

A. Basic Requirements:

The Department will provide the Academy with the facilities, equipment, and services as specified herein. During the performance of this Agreement, the Contractor shall:

i. Be accountable for the proper use of the State’s facilities, equipment, and services.

Page 17 of 23 Date: __________

ii. Adhere to all State and Federal regulations, policies, and procedures pertaining to sustainable practices for State and Federal agencies.

iii. Ensure compliance with all State and Federal regulations, policies, and procedures related to workplace health, safety, and security.

B. State Facilities:

The Department will provide Room 144 and adjoining Room 145, as well as Supply Rooms 122, 126, and 133 at the Edward Cross Training Complex (ECTC). A diagram of the facilities and rooms to be used for the Academy is located in Appendix A. Any additional space requested for the program by the Contractor shall be coordinated with the Primary Contact.

i. The Department shall:

a. Retain title of the facilities.

b. Maintain the facilities and perform repairs in accordance with sound industrial practices.

c. Maintain the grounds surrounding the facilities.

ii. The Contractor shall:

a. Not permit the use of the facilities by persons other than contractor personnel without prior approval from the Primary Contact.

b. Not construct or install any fixed improvement or structural alteration.

c. Ensure general tidiness and cleanliness of the facilities.

d. Take all reasonable steps to protect the facilities from damage.

e. Immediately notify the Primary Contact if damage is sustained.

f. Be monetarily responsible for any damage to the facilities that occur as a result of malicious intent or negligence on behalf of the Contractor including all personnel and subcontractors.

C. Facility Keys:

The Primary Contact will provide the Director with the requisite number of keys needed for access to the designated rooms and facilities of the Academy. The number of keys and to whom they were issued will be recorded by the Primary Contact. All keys are the property of the Department and may be confiscated at any time.

The Contractor shall be responsible for the maintenance of all keys issued and shall not make any duplicates. The Primary Contact must be immediately notified by the Contractor should an issued key be lost, stolen, or duplicated. The Primary Contact will document all replacement keys issued.

The Contractor shall prohibit the use of all issued keys by persons other than those on record with the Primary Contact. The Contractor shall not use issued keys to open rooms or facilities for personnel other than those on record with the Primary Contact.

Page 18 of 23 Date: __________

D. Department Furnished Equipment:

The Department will furnish certain equipment for the Contractor to use during the operation of the Academy. The Department shall retain ownership of furnished equipment, and all functioning items must be returned to the Department upon expiration or termination of this Agreement. When furnished equipment is no longer functional, the Contractor shall notify the Primary Contact for replacement. Furnished equipment that is lost, damaged, or stolen must be reported to the Primary Contact within 72 hours after discovery of loss, damage, or theft.

E. Contractor Equipment:

Any and all supplies and equipment purchased by the Contractor or Academy personnel with funds appropriated to this Agreement shall become the property of the Department upon the completion or termination of this Agreement. The Department is not responsible for the maintenance, repair, and/or upkeep for equipment and supplies purchased by the Contractor with funds not appropriated for this Agreement.

The Contractor shall not connect any Contractor-furnished property, system, or equipment to any State-owned property, facility, or network without prior review and approval by the Primary Contact. Further approval may be required from the New Hampshire Department of Information Technology (DOIT) or the NHNG Directorate of Information Management (DOIM).

F. STARBASE-U Access:

The Contractor must have access to the secure DoD STARBASE website known as “STARBASE- U.” It is the Contractor’s responsibility to request and maintain access for the duration of this Agreement for all Academy personnel.

G. Utility Services:

The Department will furnish electricity, water, and sewage utilities for use by the Academy. The Contractor shall not change or modify any utility system or component without prior review and approval by the Primary Contact. The Primary Contact shall seek guidance and further approval from the Construction and Facilities Management Office (CFMO) and State Business Office prior to issuing their approval to the Contractor.

H. Communication Services:

The Contractor shall provide internet and telephone services at its own expense. The Contractor may use the communications provider(s) currently servicing the facilities, but it must have a separate account with the provider(s) from the Department. The Contractor must receive approval from the Primary Contact prior to the installation of any new communications lines.

I. Emergency Services:

Police, fire, and medical services will be provided by the local municipality. In any emergency the Contractor or Academy personnel shall dial 911 to contact local emergency services. The

Page 19 of 23 Date: __________

Contractor or Academy personnel shall immediately notify the Primary Contact and the NHNG officer in charge of the facilities after emergency services have been contacted.

SECTION 7 – Quality Control

A. Basic Requirements:

The Contractor shall develop and maintain a quality control procedure to ensure services performed are in accordance with this Contract. This procedure shall include, but not be limited to, methods to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall keep inspection instructions, auditing, and testing current with State and Federal requirements.

The Contractor shall coordinate all participant and third-party complaints and resolutions with the Primary Contact. Records of all participant and third-party complaints and corrective actions must be maintained on-site by the Contractor. These records shall be made available to the Primary Contact upon request.

B. Quality Assurance Evaluations:

The services to be performed by the Contractor during the period of this Contract shall be subject to review by the State Contracting Officer or the Primary Contact at any time. The Primary Contact will periodically evaluate the Contractor’s performance to ensure services are received in a manner consistent with this Agreement. The Primary Contact will evaluate performance through intermittent on-site inspections, inspections of the Contractor's quality control program, and receipt of complaints from participants and third parties.

The Primary Contact may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated complaints. Likewise, the Primary Contact may decrease the number of quality control inspections if merited by performance. The Contractor shall initially validate complaints. The Primary Contact will make final determinations of the validity of complaints in cases of disagreement with participants and third parties.

C. Deficiencies:

Should the Contractor fail to meet any of the tasks, deliverables, goals, or expectations of this Agreement by the Primary Contact, their performance shall be considered “deficient.” In the event the Primary Contact determines the Contractor’s performance to be deficient, they will inform the State Contracting Officer and request action be taken by the Contractor to correct the deficiencies.

The Primary Contact will report the deficient action, the date and time the deficiency was noted, and any corrective action plans issued to the State Contracting Officer. All corrective actions issued shall be resolved by the Contractor within the timeframe established by the corrective action

Page 20 of 23 Date: __________ plan. Depending on the severity of the deficiency, the Department may withhold payment to the vendor until such deficiency is cured.

SECTION 8 – Supplemental Information

A. Applicable References:

i. Title 10, United States Code, Section 2193b, Improvement of Education in Technical

Fields: Program for Support of Elementary and Secondary Education in Science, Mathematics, and Technology

ii. Department of Defense Instruction 1025.7 “Department of Defense STARBASE Program”

iii. Title 42, United States Code, Section 13041, Requirement for Background Checks

iv. Department of Defense Instruction 1402.5 “Criminal History Background Checks on

Individuals in Child Care Services”

v. Direction & instruction for STARBASE program as provided by OASD (M&RA)

(http://dodstarbase.org/)

vi. Army National Guard Safety Program NGR 385-10

B. Definitions:

i. At-Risk Youths:

Students who are at greater risk of dropping out or falling behind in school than their peers.

These students may reside in a single-parent household, have an older sibling who dropped out of high school, have changed schools two or more times outside of standard progressions, receive lesser grades and test scores than the class average, reside in a low socio-economic status family, or repeat an earlier grade.

ii. Class:

A group of students participating in the Academy and receiving DoD STARBASE Program instruction. Classes may not be a homogenous entity prior to attending the Academy and may be a temporary grouping. A class consists of 20 to 35 students during the school year and 15 to 35 students during summer vacation.

iii. Classroom Contact Hour:

A period of 60 minutes in which 2 Program Instructors are actively involved with the students or a Program Instructor and military member are demonstrating, displaying, and/or teaching students about a military application of STEM subjects.

iv. Disability:

A physical, mental, or sensory condition that impairs an individual's movements, senses, or activities.

Page 21 of 23 Date: __________

v. DoD STARBASE 2.0:

An extension of the DoD STARBASE Academy designed to create afterschool STEM clubs to junior high schools using mentors from the Department of Defense, private industry, and universities.

vi. DoD STARBASE Academy:

A Department of Defense educational entity that seeks to improve the knowledge and skills of 5th grade students in Science, Technology, Engineering, and Math and follows the Academy model described in the DoD STARBASE Program Instruction.

vii. Ethnic Groups:

Subgroups within a larger cultural or social order that are distinguished from the majority and each other by their national, religious, linguistic, cultural, and sometimes racial background. This term shall not be confused with “Minority Groups” which has the connotation of being the object of prejudice or discrimination.

viii. Historic Under-Representation in STEM Fields:

A demographic that has publicly participated in the STEM fields less compared to the majority demographic represented throughout history.

ix. Limited English Proficiency:

An individual’s inability to communicate effectively and fluently using the English language.

x. Racial or Ethnic Minority Status:

A classification based on an individual’s association with a demographic that shares genetic features, common ancestry, and cultural and social traits.

xi. Socio-Economic Disadvantaged/Economically Disadvantaged:

To be poor, poverty stricken, or otherwise economically disadvantaged and have low social status in a society based on a specific demographic such as race, sex, ethnicity, economic status, language, geographic location, environment, education, and disabilities.

C. Acronyms:

i. CFMO:

Construction and Facilities Management Office

ii. CPR:

Cardiopulmonary Resuscitation

iii. ECTC:

Edward Cross Training Complex

Page 22 of 23 Date: __________

iv. DOD:

United States Department of Defense

v. DODD:

Department of Defense Directive

vi. DODI:

Department of Defense Instruction

vii. DODM:

Department of Defense Manual

viii. DOIM:

Directorate of Information Management

ix. DOIT:

New Hampshire Department of Information Technology

x. G&C:

Governor and Executive Council of the State of New Hampshire

xi. GS:

General Schedule

xii. NHARNG:

New Hampshire Army National Guard

xiii. OASD (M&RA):

Office of the Assistant Secretary of Defense for Manpower and Reserve Affairs

xiv. SAU:

School Administrative Unit

xv. STARBASE:

Science and Technology Academies Reinforcing Basic Aviation and Space Exploration

xvi. STEM:

Science, Technology, Engineering, and Mathematics

Page 23 of 23 Date: __________

APPENDIX A: FACILITY DIAGRAM

APPENDIX A: FACILITY DIAGRAM