ATTACHMENT 3 EV32 GM38 SOW Bethpage Site 1 Treatment System.pdf

Date: December 3, 2025

APPENDIX "A"

1. Contract No.

Fund Type: ERN

Work Order #: 533010

ACQR# 6145343

Project Title/Location: EV32, Bethpage, Site 1, GM-38 Treatment System - Operation, Monitoring and

Maintenance, RAOMAC/Naval Weapons Industrial Reserve Plant (NWIRP), Bethpage, New York

Attachment:

(a) Scope of Work dated December 3, 2025

2. Project Points of Contact (POC):

NAVFAC MIDLANT Contracting Officer Representative (COR):

Ms. Melissa Cushing, Code OPTE3-6/757-341-0483

(E-Mail: melissa.m.cushing.civ@us.navy.mil)

The Contracting Officer has authorized the COR to perform general oversight and technical administration of the negotiated contract. In that position the COR may provide in-scope direction to the contractor, and assures the terms of the negotiated services. The COR administers the scope and outside agency interface, and coordinates criteria and technical oversight within the IPT.

NAVFAC MIDLANT Contract Specialist:

Jurmin Francis-Ross, CON 41 EV 757-341-1673

(E-Mail: Jurmin.m.francis-ross.civ@us.navy.mil

The Contract Specialist is responsible for all contract terms, changes or deviations requiring contract adjustments. No changes to the contract scope will be made or additional work authorized without the prior approval of a Contracting Officer.

Activity Point-of-Contact

Mr. Vin Varricchio, PG (516) 680-1201/(631) 962-0812

E-Mail: vin.varricchio@tetratech.com

Mr. Varricchio should be contacted for information regarding site access.

3. Project Scope:

The scope of work to be completed includes generation of work plans, system operation and maintenance, system sampling, and report generation. The acceptance and approval of the Annual report by the regulatory agencies will be the successful endpoint of this project.

The project will require the execution of the following work elements.

• Work Element 1: Meetings, Project Management, and Administrative Support

• Work Element 2: Project Plans

• Work Element 3: GWTP Operation and Maintenance

• Work Element 4: Effluent Monitoring

• Work Element 5: Air Emission Monitoring

• Work Element 6: Groundwater Monitoring

• Work Element 7: IDIQ

• Work Element 8: Data Submission and Reports mailto:melissa.m.cushing.civ@us.navy.mil mailto:Jurmin.m.francis-ross.civ@us.navy.mil

4. Cost Proposal

The Contractor will provide a cost per Work Element, for work as described in the Attachment A SOW. Schedule A is provided as an example cost breakdown worksheet. The Contractor may add rows and columns as needed;

however, all “Total” cost rows in bolded font will be used.

This breakdown will facilitate review by the Navy. The Contractor should be prepared to provide backup information to support the basis of estimate and level of effort for all Work Elements and associated costs.

5. Schedule of Fees

The CTO will be issued as a firm fixed price award. Following conclusion of negotiations, the table below will be populated.

Cost Elements Total

Labor Costs _______

Indirect cost _______

Indefinite Quantity (IDQ) _______

Other Direct Cost (ODC) _______

Subcontract Costs ______

Travel and Subsistence _______

SUBTOTAL CTO cost _______

Fee _______

TOTAL CTO PRICE ______

5. Deliverable Submittal Due Dates:

The deliverables and schedule for the Work Elements are provided in Section 6 of the SOW.

6. Points of Contact

Points of contact are provided in Section 5 of the SOW.

CONTRACT TBD

SCOPE OF WORK

FOR

EV32, BETHPAGE, SITE 1, GM-38 TREATMENT SYSTEM - OPERATION, MONITORING AND

MAINTENANCE, RAOMAC

INSTALLATION RESTORATION (IR) SITE 1 – FORMER DRUM MARSHALLING AREA,

NAVAL WEAPONS INDUSTRIAL RESERVE PLANT (NWIRP), BETHPAGE, NEW YORK

DEPARTMENT OF THE NAVY

Naval Facilities Engineering Command Mid-Atlantic

9742 Maryland Avenue

Norfolk, VA 23511

December 3, 2025

SECTION 1 - GENERAL

This Contract Task Order (CTO) is for performing Long-Term Environmental Operations, Maintenance and

Monitoring (OM&M) of the GM-38 Hot Spot Extraction Treatment System (GM-38 System) at Installation

Restoration (IR) Site 1 – Former Drum Marshalling Area, Naval Weapons Industrial Reserve Plant (NWIRP), Bethpage, New York. The task order will be for a one-year base term, and the Government will have the option to extend the term of the order for three (3) additional periods. The total duration of the task order, including options, if exercised, will not exceed fifty four (54) months. The Department of the Navy (Navy) Naval Facilities Engineering

Command (NAVFAC) Mid-Atlantic (Midlant) will administer this contract and will manage the Work Elements under this CTO. All requirements of Basic Contract, in addition to those specifically mentioned in this CTO, remain in full effect and performance under this CTO shall be in accordance therewith.

1.1. Performance Objective (s):

The contractor will conduct one year of long-term environmental Operations, Maintenance & Monitoring of the

GM-38 System 100 Broadway in Bethpage New York that is associated with the Installation Restoration (IR) Site 1

– Former Drum Marshalling Area in accordance with the OM&M Manual and Supplemental Monitoring Plan previously prepared. The Navy’s Naval Facilities Engineering Command (NAVFAC) will administer and manage the work described in this SOW. The Contractor will furnish all labor, materials, tools, supplies, equipment, transportation, services, project management, permits, contract/procurement administration, and other appurtenances necessary to execute all work described in this SOW. The O&M Contractor (Contractor) is expected to perform all services in the most direct, cost effective, and timely manner. The Contractor should strive for an on-line factor of

98% or greater.

The task order will be for a one-year base term, and the Government will have the option to extend the term of the order for three (3) additional periods. The total duration of the task order, including options, if exercised, will not exceed fifty-four (54) months. A firm-fixed price shall be provided for the base year and for each option year. For purposes of evaluating offers for award, the Government will utilize the pricing submitted for the base year and all option periods. In addition, the qualifications listed in section 2.3.1 for the Grade 2/2A Wastewater Treatment Plant

Operator (Licensed through NYSDEC/NYWEA) must be included with the proposal. If there are changes to the scope of work over the course of the task order term, a modification proposal will be requested, and once negotiated;

the changes will be incorporated into the task order by bilateral agreement.

1.2. Background:

As a part of the CERCLA remedial action at associate with IR Site 1 – Former Drum Marshalling Area at NWIRP

Bethpage, New York, an area groundwater treatment plant (GWTP) was constructed at the offsite GM-38 site to cleanup a “hot spot” associated with a groundwater plume emanating from the NWIRP property. The GM-38 Area refers to a cluster of monitoring wells that were installed in the 1990s by Northrop Grumman Corporation and that first identified an isolated groundwater contaminant plume in this area. The GM-38 Area was approximately 8,500 feet south southeast and hydraulically downgradient of NWIRP Bethpage, and the initial plume has been mostly remediated. The GWTS is currently being used to treat groundwater from the remnants of the GM38 Area, as well as groundwater from two RE108 Phase I remediations wells (RW4 and RE137). The GWTP is located within a utility easement that is located east of Broadway Avenue, west of the Seaford Oyster Bay Expressway (Route 135) and between the north and south dead ends of Windhorst and Herman Avenues.

Construction of the original GWTP was completed in 2009 by Tetra Tech, EC who had also been tasked with operation and maintenance of the system for an initial period of 6 months (Sept 2009 – Feb 2010). The system was constructed to address groundwater contaminated with the chlorinated volatile organic compounds by removing mass and reducing elevated VOC levels to levels similar to those in the surrounding aquifer and in doing so, minimize the impacts on water supply wells and currently unaffected portions of the aquifer.

The treatment system consists of flow equalization, air stripping and off-gas treatment, bag filtration, advanced oxidation process (AOP), liquid-phase granular activated carbon (LGAC), and pH adjustment (if necessary). The groundwater extraction system consists of four recovery wells with RW1, RW4, and RE137 operating at this time.

These wells will serve to monitor hydraulic containment and capture of the groundwater “hot spot” by the recovery wells and some of these monitoring wells will also serve to monitor water quality. The treated groundwater will either be discharged to Nassau County Recharge Basin #495, to the on-site injection well, or to dry wells that were installed in 2024. In early 2026, the Navy expects to complete construction and startup of new process pumps and

LGAC units to allow the operation capacity of the GWTP to be increased from 1,000 to 1,400 gallons per minute.

As part of the initial O&M efforts by TtEC, an Operation, Maintenance and Monitoring (OM&M) plan was developed and finalized in April 2010. This OM&M plan is supplemented by information for the AOP, RW4, and

RE137 systems. It is the intention of this statement of work to obtain services for the continued operation of the

GWTP, maintenance of the SWTP, and continued monitoring of groundwater, soil, and air by means of a combination fixed-price and indefinite quantity task order.

SECTION 2 - WORK ELEMENTS

The descriptions below provide a general overview of the work to be performed under the Contract. Specific details related to the execution of non-repeating, additional work elements will be provided in Contract Task Orders (CTOs) and associated Requests for Proposals. As used in this SOW, “GTWP” or “system” includes all components required to extract, treat and discharge groundwater.

2.1. Work Element 1 – Meetings, Project Management, and Administrative Support

2.1.1. Project management and administrative support shall include all general project management, infrastructure, and contract administrative support required to cost-effectively manage the contract according to the project schedule. Time is included here for general consultation with Navy over any issue related to the GWTP

OM&M Manual. Consultation will be via technical phone conferences with the Navy and regulators to discuss monitoring issues. The Contractor Project Manager (PM) is responsible for issuance of a monthly project status report documenting the system overview, problems and solutions with tables and graphics presenting key operational metrics for the GWTP and recovery wells. The Contractor PM will summarize this report during monthly conference calls held on the second Wednesday of each month. For RFP purposes assume each call duration will be one (1) hour, the Contractor will supply the conference call-in number or a Teams invitation.

2.2. Work Element 2 – Project Plans

2.2.1. The contractor shall adhere to the 2010 Final Operation, Maintenance and Monitoring Plan for

Groundwater Treatment at Naval Weapons Industrial Reserve Plant, Bethpage, New York (April 27, 2010), as well as supplemental documents prepared for AOP, RW4, RE137, and LGAC system upgrade. These other documents are available (except of LGAC system) in a working draft form.

2.2.2. The contractor shall adhere to the 2022 Final Sampling and Analysis Plan, UFP-SAP for Operations, Maintenance, and Monitoring of the Groundwater Treatment Plant, GM-38 Area, Naval Weapons Industrial Reserve

Plant, Bethpage, New York (December 2022), with updates needed to identify sampling for and analysis of the third recovery well (added in 2025). Monthly aqueous samples are to be continued as per the current schedule as of the date of this SOW.

2.2.3 A Health and Safety Plan (HSP), which includes an Accident Prevention Plan (APP) and Site Safety and

Health Plan (SSHP), shall be completed for this project. In accordance with FAR 52.236-13, the plan shall be site-specific and shall include an activity hazard analysis (AHA) for all tasks performed. The Health & Safety Plan shall address all sections deemed appropriate for performing this project and provide a safe and healthful environmental for all personnel involved. References used to develop the site-specific plan shall include, but are not limited to: the

Hazardous Waste Operations and Emergency Response (29 CFR 1910.120), the US Army Corps of Engineers Safety and Health Requirements Manual (COE EM 385-1-1), and the Navy/Marine Corps Environmental Restoration

Program Manual. Note that due to the low-risk/investigative-type efforts, the contractor is not required to follow the COE EM 385 format and may follow their own format.

The Health & Safety Plan shall address all sections deemed appropriate for performing this project and provide a safe and healthful environmental for all personnel involved. The HSP shall be amended as appropriate and the AHA shall be a "living" document in that changes in the field shall be documented and added to the AHA as field change notices. The HSP must be reviewed and accepted by the Navy (the FEAD, the RPM and the Bethpage Facility

Manager). The HSP shall be immediately accessible to all workers at the site at all times during the project, and copies shall be mounted on, located adjacent to the contractor's Safety and Health Bulletin on site or available in every vehicle utilized for work under this CTO.

2.3. Work Element 3 - GWTP Operation and Maintenance

The contractor will conduct all field work and monitoring tasks in accordance with the approved 2010 Final

Operation, Maintenance and Monitoring Plan for Groundwater Treatment at Naval Weapons Industrial Reserve

Plant, Bethpage, New York (April 27, 2010), as well as supplement plans for the addition of the AOP, recovery wells

RW4 and RE137, and the LGAC upgrade. The following general requirements are applicable to this task order and supplement the Basic Contract requirements.

• The contractor’s project manager shall notify the RPM seven days in advance, in writing or by phone, when the groundwater sampling task is about to commence.

• The contractor shall dispose of any and all investigative-derived waste in accordance with federal, state and local laws, regulations, and instructions. The contractor shall obtain all permits and pay all disposal fees as may be required.

• The contractor shall make every effort to prevent the spread of contamination or release of contaminants to the environment in accordance with federal, State and local laws, regulations, and instructions.

• The contractor shall provide any and all services required to operate the GWTP, including telephone, power, and internet, or equivalent.

• The contractor shall be responsible for the safety and security of their equipment and materials at all times.

Equipment may be stored within Treatment Building during site activities.

• The contractor shall in no case proceed to the next deliverable without receiving written government approval of the preceding deliverable as specified in Sections 3 and 6 of this Scope of Work.

2.3.1 Operation and Maintenance: The primary goal of the Contractor is to operate and maintain the GWTP in a highly reliable manner at the highest possible and specified operating levels with minimal downtime. Under normal operating conditions, the system is expected to operate at a minimum of 95% runtime. Downtime associated with scheduled maintenance, carbon changed out and major equipment failure is not included in this runtime. The achievement of this goal will ensure the Navy is meeting the requirement of the ROD and prevent the migration of contaminated groundwater from the NWIRP site.

The Contractor will perform all day-to-day O&M for the GWTPS in order to maintain the required performance in accordance with the O&M Manual. The system is intended to run automatically and continuously except for periods of shutdown for routine maintenance activities. The activities associated with O&M include, but are not limited to, equipment inspections, equipment maintenance, maintaining spare parts, troubleshooting and system repair, reporting, and data management. O&M includes but is not limited to:

• Continuation of utilization of the Health and Safety Plan

• Updating information in the O&M Manual as necessary

• When on-site conduct equipment inspections, performing specified equipment maintenance activities in accordance with the specified schedule and manufacturer's specifications. Engineering support implementation (assume three days a week, 8 hours per day)

• Maintenance and upkeep of the Trojan Advanced Oxidation Processing system

• When on site prepare reports, maintaining all electronic data files, preparing status reports, and monthly operations reports (assume three times a week)

• Change out of bag filters as needed (varies from weekly to bi-weekly) and air filters (every 6 to 12 months)

• Equipment inspections, performing specified equipment maintenance activities in accordance with the schedule specified in the O&M Manual and manufacture’s specifications.

• Managing and maintaining the spare parts equipment and supplies inventory; updated annually at a minimum

• Response to alarm conditions

• Evaluate and clean piping, air strippers, pumps, and wells as needed to maintain production rates

• Cleaning, as needed, piping from extraction wells to GM-38

• System operation review in order to improve system reliability and efficiency

• Sampling, analysis, and results reporting for compliance with all permits

The Contractor will routinely provide the Navy RPM a listing of those key parts needed to be replaced and their associated cost. This “running list” will be used to evaluate the procurement of key spare parts in future CTOs.

The Contractor is required to provide an operator that clearly understands and is capable of repairing the GWTP with minimal or no guidance. The complexity of the automated control, regulation and safety shutdowns requires an understanding of electronic controls telemetry (Programmable Logic Controllers [PLC]). The operator must have the ability to repair various electrical and mechanical operational issues related to pumps, motors, level probes, VFDs and cameras. To the extent practicable, the Navy prefers that staff be dedicated to the O&M of the GWTP so as to minimize operator errors and less than optimal system performance. The operator must meet the following qualifications and resumes must be provided with the proposal submittal:

• Grade 2/2A Wastewater Treatment Plant Operator (Licensed through NYSDEC/NYWEA). The operator must be an experienced licensed treatment operator for the operation of a water treatment plant with a permitted discharge to surface water or injection wells

• Experience in operating and maintaining all aspects of the treatment process, including flow equalization, particulate filtration, air stripping technology, advanced oxidation processing systems, operation and maintenance of carbon trains – including oversight of carbon changeouts, carbon backwashing, etc.

• Experience collecting process system samples of various matrices, including aqueous and air, as required to maintain permit compliance.

• Ability to respond to system alarms callouts within thirty (30) minutes under normal conditions

• Ability to work overtime and be available outside of normal business hours to respond to alarm calls and keep systems fully functioning

• Approved 40-hr Hazardous Waste Operations Training course (29 CFR 1910.120) as well as the 8-hr

Refresher Certifications is required for all site workers.

The contractor shall conduct routine and preventative maintenance and troubleshooting activities in accordance with

Section 9 and Appendix E of the OM&M plan dated April 27, 2010, as well as updates for newer equipment. The contractor should assume that 20 hours per week is required for an onsite operator to verify the treatment system is operating properly. As part of this task, the contractor is required to inspect the grounds around the GWTP and the basin (NC Basin 495). At a minimum, debris will be removed annually from and the grounds around the GWTP and the discharge basin. In addition, the contractor may be required to run the mop sink Monday through Friday at a rate of 0.5 to 1.0 gpm to ensure the pH for the plant. The contractor is required to take and record samples to verify proper pH values. Based on the pH values the flow rate should be optimized.

2.5 Work Element 4 - Effluent Monitoring:

The contractor shall collect samples of the effluent water in accordance with the OM&M Plan dated April

27, 2010, recovery well RE137, AOP system effluent, and, the current State Pollutant Elimination Discharge System

(SPDES) permit equivalent (KGS, 2025). Within in the GWTP, samples will be collected from the sample ports located on the effluent water discharge line going to the storm water manhole as outlined in Section 4. The samples will be collected for various parameters and frequencies as outline in Section 2 of the OM&M Plan and updates. QC samples will consist of one field duplicate, trip blank, and matrix spike / matrix spike duplicate (MS/MSD) per month.

2.6 Work Element 5 – Air Emissions Monitoring:

The contractor shall collect monthly grab samples from the vapor phase treatment system in accordance with the

OM&M Plan dated April 27, 2010. Samples will be analyzed for VOC to monitor compliance with air effluent limits as outline in Section 2 of the OM&M Plan. Samples will be at various located that are outline in Section 4.

The contractor should assume the collection of five samples per month for VOC analysis by EPA Method TO-15, consisting of four routine samples and one duplicate sample.

2.7 Work Element 6 – Groundwater and Process Monitoring:

The contractor shall collect groundwater samples in accordance with the OM&M Plan, April 2010, and the SAP, December 2022. The samples will be collected for various parameters as outline in Section 4 of the OM&M Plan.

Activities that are anticipated to be included under this task may include, but not limited to, the following:

• Monthly, water quality monitoring will be collected for the active recovery wells RW1 and RW4 and

RE137, the treated effluent discharge, and various intermediary process system

• Process monitoring water samples will consist of the following locations and analytes: EQ tank effluent, air stripper effluent, AOP effluent, LGAC units (individual), and system effluent. The samples will be analyzed for VOCs and 1,4-dioxane.

• Quarterly, water level measurements will be performed of all 12 monitoring wells.

• Semi-Annually, water quality monitoring will be collected from 8 monitoring wells and one recovery (RW-

3) for VOCs

2.8 Work Element 7 - Indefinite Quantity (IDQ) Items for Repairs: The contractor shall provide all labor, materials and equipment necessary to perform various service calls to conduct the various maintenance activities listed below.

Service Calls for NWIRP Bethpage GM-38 GWTP:

Waste Management 12 MO $____

Fence Repairs 2 EACH $____

MINOR SERVICE CALLS (ex. Power outage – No Mat)* 12 EACH $____

MINOR SERVICE CALLS (minor materials)* 9 EACH $____

MODERATE SERVICE CALLS * 6 EACH $____

MAJOR SERVICE CALLS* 6 EACH $____

Sampling Equipment/Supplies 1 Lot $____

AOP UV Light Bulbs 50 Each $____

Ballast Boards 2 Each $____

Quartz Sleeves 6 Each $____

Hydrogen Peroxide Tank Fill 6 Each $____

Electric Service 12 MO $____

Telephone Service 12 MO $____

Internet Services 12 MO $____

Filtration Unit Bag Filters (5 micron) 500 EACH $____

BWD Water (Carbon Changeout, normal usage) 1.2M GALS $____

RPZ test 1 YR $____

Security/Fire Alarm Monitoring Service 12 MO $____

Security/Fire Alarm Permit 1 YR $____

Miscellaneous Supplies 1 LOT $____

Liquid Carbon Change Out 0 EACH $____

Vapor Phase Carbon Change Out 1 EACH $____

Characterize Carbon for Disposal/Regeneration 1 EACH $____

ADD ADDITIONAL ITEMS AS APPROPRIATE

*Minor w/o equipment 4 hours

*Minor w/equipment 8 hours plus $1,500 equipment/materials

*Moderate 20 Hours plus $7,500 equipment/materials

*Major 40 hours plus $12,500 equipment/materials

2.9 Work Element 8 - Data Submission and Reports

2.9.1 GWPT Operation, Maintenance and Monitoring Reporting: The contractor will prepare a monthly Discharge

Monitoring Reports as described in the OM&M Plan dated April 27, 2010 and subsequent updates. The contractor shall assume that the monthly report will be issued as draft (Navy internal review), and final versions. This task will also include preparation of formal responses to any regulator comments that may be received. No written responses to Navy comments will be necessary.

The contractor will also provide monthly internal reports that document the system including summary of monthly activities, system operational summary (flow rate, process unit performance data, including recent history), operational conditions and field activities, spare part summary, report status, and major activities. This information will be presented to the Navy on a monthly basis.

2.9.2 Quarterly Operations Reports: The contractor will prepare a Quarterly Operations Report during the systems operation (3 reports) that will document activities conducted in association with the Tasks described above. The contractor shall assume that the quarterly report will be issued as draft (Navy internal review), and final versions.

This task will also include preparation of formal responses to any regulator comments that may be received.

Deliverables shall contain a brief responsiveness summary, as appropriate, indicating how each

Government/regulatory comment was addressed. Forward all deliverables to the RPM, unless otherwise directed above.

2.9.3 Annual Operations Reports: An Annual Operating Report shall also be included as part of this task and will summarize activities conducted. The contractor shall use the quarterly operations reports as the basis for the development of the annual report. The report shall be consistent with previous reports comparing data to relevant criteria outlined in the Final Operation and Maintenance Plan and the Supplemental Monitoring Plan. The report should include facility background, remedial action objectives and cleanup goals and trend analysis. The contractor shall assume that the annual report will be issued as draft (Navy internal review), and final versions. This task will also include preparation of formal responses to any regulator comments that may be received. Deliverables shall contain a brief responsiveness summary, as appropriate, indicating how each Government/regulatory comment was addressed. Forward all deliverables to the RPM, unless otherwise directed above. Draft report to be submitted no later than 30 days following each event.

2.9.4 Other Reporting Requirement: Other reporting requirements may be required during long-term operation of the

SVEC system. A description of the various potential reporting requirements can be found in the Final OM&M

Manual and include:

• CERCLA Release Reporting

• EPCRA Release Reporting

• CWA Reporting

• NYSDEC Release

The letter shall be transmitted via email within 24 hours of the release. The letter report shall be submitted as a final and edited as needed.

2.9.5 Waste Manifests - Provide a copy of all waste disposals in the contract closeout report (Monitoring Reports).

Waste manifests shall be coordinated with NWIRP Bethpage (Vin Varricchio)

2.9.6 The contractor shall provide copies of all correspondence to the RPM.

SECTION 3 – DELIVERABLES

3.1. O&M Manual

The Contractor will be required to make ongoing and appropriate changes to the current O&M Manual to reflect any changes to equipment, processes, and procedures used to operate and maintain the GWTP system.

3.2. Health and Safety Manual

The Contractor is responsible for maintaining a current Health and Safety Manual that addresses the hazards protections for all activities performed by the Contractor. This manual will be available to all staff, subcontractors, and Navy personnel. The Navy may at any time during the period of performance request an electronic or hard copy of the manual for the Navy to review. The Contractor will be responsible for revisions to the manual based upon

Navy comments.

3.3. Document Construction and Transmittal

The Contractor is to construct concise, yet complete, documents. All reports are to be constructed to achieve minimum page count, while retaining readability. The Contractor shall follow the general format of previous deliverables. All reports are to provide a reference section at the end of the document providing the full citation of all cited source documents. Internal drafts (Navy review copy) of all documents are to be electronic only. The document will be provided as a searchable pdf file (not a scanned version) with the associated MS Word file(s). The internal draft version will be complete in content, edited, and formatted for delivery as the Draft version.

SECTION 4 – NIRIS RECORDS MANAGEMENT

4.1: NIRIS Requirements (UPDATED FY26)

The following ER data/NIRIS requirements are current and applicable to task orders awarded in FY26. Failure to meet the requirements outlined below could affect the contractor’s performance evaluation following the completion of the task order.

All data (including, but not limited to analytical data, well construction data, borehole data, environmental measurement data, geospatial data, and documents) that are produced under this contract task order shall be loaded to the Naval Installation Restoration Information Solution (NIRIS) in the manner outlined below. NIRIS is the

Navy’s authoritative data source for its Environmental Restoration Program. NIRIS is an information management solution, the purpose of which is to ultimately ensure the continuity and support of the Environmental Restoration

Program. The policies mandating the use of NIRIS for both ERN and BRAC can be found at https://exwc.navfac.navy.mil/Portals/88/Documents/EXWC/Restoration/er_pdfs/gpr/navfac-ev-inst4715.1-niris-

20080411.pdf?ver=JXPpr2saCokn54TVtsYPUg%3d%3d&timestamp=1651190360253 and https://exwc.navfac.navy.mil/Portals/88/Documents/EXWC/Restoration/er_pdfs/gpr/bpmo-ev-pol-niris-

20080519.pdf?ver=fWb1hZwUaze9zUUPhewBPw%3d%3d&timestamp=1651190327547.

In order to meet the requirements of this task order, a project manager representing the contractor is required to obtain NIRIS access. Instructions for gaining access can be found at https://administrative-records.navfac.navy.mil/Public_Documents/Knowledge_Base/SOP_Documentation/NIRIS Access Quick Reference

Guide.pdf. Required costs for obtaining NIRIS access (i.e. purchase of a PKI certificate and/or card reader) will be included in the estimated cost for this task order.

NOTE: NIRIS contains Controlled Unclassified Information (CUI) and should be handled accordingly. Any export of data from NIRIS should only be used for official purposes and should not be disseminated to 3rd parties without the written consent of the RPM.

NIRIS training is available throughout the year. On-demand training materials (slides, videos, etc) and the current

NIRIS training schedule are available in the NIRIS help section. The contractor may request additional training by submitting a Support Request in NIRIS.

4.1.1 Tracking Task Order Deliverables in NIRIS

The RPM will assign the project manager representing the contractor to manage this task order in NIRIS RPM Tools

(NIRIS access is required for the project manager before this can be done). Within 30 days of the receipt of the https://exwc.navfac.navy.mil/Portals/88/Documents/EXWC/Restoration/er_pdfs/gpr/navfac-ev-inst4715.1-niris-20080411.pdf?ver=JXPpr2saCokn54TVtsYPUg%3d%3d&timestamp=1651190360253%20 https://exwc.navfac.navy.mil/Portals/88/Documents/EXWC/Restoration/er_pdfs/gpr/navfac-ev-inst4715.1-niris-20080411.pdf?ver=JXPpr2saCokn54TVtsYPUg%3d%3d&timestamp=1651190360253%20 https://exwc.navfac.navy.mil/Portals/88/Documents/EXWC/Restoration/er_pdfs/gpr/bpmo-ev-pol-niris-20080519.pdf?ver=fWb1hZwUaze9zUUPhewBPw%3d%3d&timestamp=1651190327547 https://exwc.navfac.navy.mil/Portals/88/Documents/EXWC/Restoration/er_pdfs/gpr/bpmo-ev-pol-niris-20080519.pdf?ver=fWb1hZwUaze9zUUPhewBPw%3d%3d&timestamp=1651190327547 https://administrative-records.navfac.navy.mil/Public_Documents/Knowledge_Base/SOP_Documentation/NIRIS%20Access%20Quick%20Reference%20Guide.pdf https://administrative-records.navfac.navy.mil/Public_Documents/Knowledge_Base/SOP_Documentation/NIRIS%20Access%20Quick%20Reference%20Guide.pdf https://administrative-records.navfac.navy.mil/Public_Documents/Knowledge_Base/SOP_Documentation/NIRIS%20Access%20Quick%20Reference%20Guide.pdf awarded contract, the contractor shall establish the list and planned schedule of expected deliverables (and all associated dependencies) in NIRIS RPM Tools, based on the deliverables and schedule outlined in this SOW. This includes anticipated start and end dates for any required task order field work and ALL other relevant deliverable dependencies, where applicable, including the SAP WS18_Location NEDD Table (to be submitted with a draft

SAP). Dependencies can be manually added or removed based on the specific deliverable requirements of this task order.

The contractor is responsible for tracking the schedule in NIRIS, and to ensure that expected dates of document deliverables are kept current.

This task order will not be considered complete until the project in RPM Tools shows it as complete. To reach this status in RPM Tools, all deliverables and their associated dependencies are required to be marked complete or removed if they are not needed.

4.1.2 Analytical Data Deliverables

Analytical data are entered into NIRIS via NAVFAC Electronic Data Deliverables (NEDDs). The NEDD

Specifications are a collection of tables that provide the requirements, valid values, and definitions for ER data submittals. The NEDD Standard Operating Procedures (SOP), which can be downloaded at https://niris.navfac.navy.mil/Document_Management/Knowledge_Base/SOP_Documentation/03-000-

01%20NEDD%20SOP.pdf (NIRIS access required), provides guidance and support for the submittal of NEDD tables in NIRIS, along with detailed instructions for compiling and submitting data to NAVFAC.

PLEASE NOTE: If this task order includes munitions response and/or vapor intrusion related work/sampling, the collection of specific types of additional data may be required in order to successfully submit MR and VI specific

NEDDs. It is important to carefully plan sample collection events to ensure that appropriate data is collected to achieve a successful submittal of data to NIRIS.

Prior to conducting field work, the contractor shall discuss with the RPM, and NIRIS Regional Data Manager

(RDM) if necessary, which NEDD tables will be submitted. It is extremely important that the contractor collects all data required in the NEDDs. The contractor shall submit ALL applicable tabular data collected for this task order into NIRIS via the NEDDs, provided a location for that data exists in a NEDD table, including data that NIRIS business rules consider “optional”.

Following the collection and validation of data, the contractor shall submit all tabular data collected under this task order in the specified NEDD format. All data associated with this task order shall be submitted to NIRIS as soon as the data has been validated, and no later than 3 months following the collection of the sample. If that timeframe cannot be reached, the contractor shall notify the RPM with an explanation.

4.1.3 Geospatial Data Deliverables

NIRIS maintains ER spatial data and displays the data in the GRX Viewer. Environmental Restoration geospatial data produced as a result of this Task Order shall be submitted to NIRIS in accordance with guidance set forth in the

GIS Submissions Guide. This guide (and associated templates) can be found at https://www.navfac.navy.mil/Divisions/Environmental/Products-and-Services/Environmental-Restoration/Data-

Submittal-Guidance or on the Help page in NIRIS. All geospatial data shall be provided with metadata, using the appropriate coordinate system (e.g., WGS 1984), in an ESRI format (preferably in shapefile or geodatabase file format, although CAD files can be accepted) and submitted to the RDM for loading into the NIRIS geospatial database.

Before submitting spatial data, please review the Spatial Data SOP & Template. The primary focus for GIS deliverables is on Environmental Restoration Site and Land Use Control boundaries. These data should only be submitted if they represent:

• A new, legitimate site, or https://niris.navfac.navy.mil/Document_Management/Knowledge_Base/SOP_Documentation/03-000-01%20NEDD%20SOP.pdf https://niris.navfac.navy.mil/Document_Management/Knowledge_Base/SOP_Documentation/03-000-01%20NEDD%20SOP.pdf https://www.navfac.navy.mil/Divisions/Environmental/Products-and-Services/Environmental-Restoration/Data-Submittal-Guidance https://www.navfac.navy.mil/Divisions/Environmental/Products-and-Services/Environmental-Restoration/Data-Submittal-Guidance

• An update to an existing site boundary.

For GIS data outside these primary layers, please refer to the NIRIS Feature Classes section of the SOP for guidance. Any GIS data that does not fall within the SOP guidance should be provided on external media and submitted with the administrative record upload.

Any Environmental Restoration geospatial data produced as a result of this task order shall be submitted to the RDM no later than the submission of the final document containing that information.

If a requirement exists to submit non-Environmental Restoration Program spatial data, the contractor shall submit that data in accordance with the Navy IGI&S Standards & Specifications for Vector GIS Deliverables, which may be appended to this SOW. Any questions related to the collection or submission of environmental restoration geospatial data should be directed to the RDM via a NIRIS Support Request.

The contractor shall contact the appropriate RDM to obtain relevant geospatial data for use in official task order deliverables and environmental records. The contractor shall contact the RDM, RPM, and/or a NIRIS Work Group member if there is a dispute as to whether the geospatial information located in NIRIS is correct, Contact information for the RDM can be found in Section 5 (Points of Contact) of this SOW.

4.1.4 Internal Document Reviews

Pre-final versions of certain document deliverables associated with this task order require a formal review in the

NIRIS Document Review Tool, in accordance with NAVFAC policy. Pre-final documents requiring review in the

Document Review Tool include the following:

• Sampling and Analysis Plans and/or Field Change Requests (SAPs) o Includes MR QAPP

• Remedial Alternatives Analysis (RAA)

• All IR documents that relate to remedy selection or evaluation, in accordance with QDR policy

The RPM may request a Subject Matter Expert (SME) review for other pre-final deliverables that do not fall into one of the categories identified above.

The contractor shall address comments from all document reviews and load responses in the Document Review Tool as many times as necessary, in coordination with the RPM.

4.1.5 Document/Environmental Record Deliverables

All Administrative Record, Post Decision, and Site File documents produced under this task order shall follow guidelines outlined in the Environmental Restoration Recordkeeping Manual, including any additional regional requirements where applicable. The Environmental Restoration recordkeeping Manual can be found in its entirety at https://www.navfac.navy.mil/Divisions/Environmental/Products-and-Services/Environmental-Restoration/Data-

Submittal-Guidance/. All final document deliverables shall be prepared following the guidelines set forth in

Appendix K of the Environmental Restoration Recordkeeping Manual and submitted to Records Management

PRIOR to external distribution. Examples of final deliverables include the following:

• Reports

• Official correspondence

• Laboratory analytical data packages

• Meeting minutes

• PDF maps or drawings

• Photographs

• Fact sheets

• Public notices

• Unofficial correspondence such as emails and notes from phone conversations essential to the decision making processes https://www.navfac.navy.mil/Divisions/Environmental/Products-and-Services/Environmental-Restoration/Data-Submittal-Guidance/ https://www.navfac.navy.mil/Divisions/Environmental/Products-and-Services/Environmental-Restoration/Data-Submittal-Guidance/

Documents shall be submitted to the appropriate Records Management representative outlined in Appendix O -

NAVFAC SOP to Submit Documents to NIRIS of the Environmental Restoration Recordkeeping Manual.

Documents may only be distributed to other parties outside of the Navy after they have been approved by Records

Management.

The contractor shall work with the RPM (and installation security personnel, if appropriate) to exclude CUI in all document deliverables, when possible. Documents that must contain CUI shall follow the guidance outlined in

Appendix G – Protecting Controlled Unclassified Information (CUI) and Required Markings of the ER

Recordkeeping Manual. For Administrative Record and Post Decision File documents containing CUI, the contractor shall submit two versions of the FINAL document to the applicable Records Manager or RDM. The first version shall be a “clean” document that contains CUI, and the second version shall be a redacted copy, with the

CUI removed. The contractor shall follow document redaction guidance outlined in the ER Recordkeeping Manual

Appendix Z – Redaction Policy.

PLEASE NOTE: Redacted documents will not be accepted unless a clean version is concurrently submitted (or was previously submitted).

All deliverables should be submitted to NIRIS within 30 calendar days of completion. Final payment for “Final” deliverables will be dependent upon their successful loading to NIRIS.

SECTION 5 - SPECIAL CONDITIONS

All communications with parties outside of the Navy team shall be coordinated through the NAVFAC RPM.

The Contractor shall not disclose any information or data resulting from actions under the Contract to the news media or public. The Contractor may not distribute reports or data to any source, unless specifically authorized by the NAVFAC RPM and the Public Affairs Officer, in accordance with NAVFAC Instruction 5720.10A.

(Reference: NAVFAC 5720/6 Form - Publication Security Review and Clearance).

Any oral directives, instructions, explanations, commitments and/or acceptances given by any Government employee to the Contractor or his personnel shall not be construed by the Contractor as a change in scope to the Contract. Any change in scope of work must be issued to the Contractor, in writing, by the

Contracting Officer to be binding on the Government. All visits by “outside personnel’ [does not include

Navy Contractor and/or its subcontractors] shall be coordinated with the NAVFAC RPM prior to visits.

Immediate notification will be made to the NAVFAC RPM (or designated backup) for any unannounced visits by regulatory agency personnel.

5.1. Photographs shall be taken of the site(s) to record progress before, during, and after field work occurs.

Upon closure of the Contract Task Order, the contractor shall provide a photo log and negatives (or CD disk for digital images) to the RPM and NWIRP Bethpage Facility Manager. The Navy shall have final disposition of any photographic material via the Final Report(s)/Deliverable(s).

5.2. The Contractor shall promptly report and clean up all spills that result from the Contractor operations.

Spill cleanup, remediation, and damage to environment resulting from Contractor actions shall be the responsibility of the Contractor. All hazardous substance releases or spills involving Government wastes or property shall be immediately reported to the NAVFAC RPM.

5.3. The Contractor shall use a New York State Department of Health (NYSDOH) and Environmental

Laboratory Accreditation Program (ELAP) certified laboratory to perform analytical testing. The Navy retains the right to approve the Contractor’s laboratory of choice and also retains the right to inspect said laboratory.

5.4. The Department of Defense requirements for analytical laboratories used in support of CERCLA actions are routinely modified. In addition, new contaminants are identified and analytical methods change. The

Contractor will support the NAVFAC RPM in determining laboratory certification requirements and/or analytical methods needed to meet CERCLA and NY requirements.

5.5. Any oral directives, instructions, explanations, commitments and/or acceptances given by any government employee to the contractor or his personnel, shall not be construed by the contractor as a change in scope to this Contract Task Order. Any change in scope of work must be issued to the contractor, in writing, by the Contracting Officer to be binding on the government.

5.6. Access to all necessary locations shall be provided by the Navy prior to commencement of work. No contractor personnel are to enter any location without first obtaining clearance from the Navy. Equipment and personnel entering the site and the storage area shall not be required to obtain a security pass.

5.7. The contractor shall verbally brief the RPM at least once a month as to the progress of work, status of field operations, and percentage of report completion.

5.8. The contract number shown in the CTO award is the number assigned to the contract for this work, and shall be used on all reports and correspondence relative to this contract.

5.9. The Navy shall provide a representative to oversee and document remediation activities.

5.10. The Navy shall review all pertinent records provided by the contractor to authorize persons to enter and/or work at the site. This review of records is in no way intended to relieve the contractor from his responsibility to comply with applicable regulations. Additionally, the review is not intended to evaluate the effectiveness of employee training or the contractor’s medical surveillance program.

SECTION 6 - POINTS-OF-CONTACT

Point-of-Contact Name Address Phone Email

RPM/Contract Officer

Representative (COR)

Melissa

Cushing

NAVFAC MIDLANT,

Code OPTE3

9742 Maryland Ave

Norfolk, VA 23511

757-341-0483 melissa.m.cushing.civ@us.navy.

mil

NWIRP Bethpage

Vin

Varracchio

NWIRP Bethpage

999 South Oyster Bay Rd

Bethpage, NY 11714

631-962-0812 vin.varricchio@tetratech.com

Contract Specialist (CS)

Jurmin

Francis-Ross

NAVFACSYSCOM MID-

ATLANTIC

9324 Virginia Avenue, Bldg. Z-140

Norfolk, VA 23511

757-341-1673 Jurmin.m.francis-ross.civ@us.navy.mil

NYSDEC

Kristin

Granzen

NYSDEC

Division of Environmental

Remediation, Remedial

Bureau D, Section B

625 Broadway

Albany, NY 12233-7015

518-402-9772 kristin.granzen@dec.ny.gov

Northrop Grumman

Ed Hannon Northrop Grumman

Corporation

925 South Oyster Bay

Road

Mail Stop XO1-14

Bethpage NY 11714

516-575-2333 edward.hannon@ngc.com

TETRA TECH

Rick Moore Tetra Tech NUS, Inc.

661 Andersen Dr.

Ste. 200

Pittsburgh, PA 15220

412-921-8837 rick.moore@tetratech.com

NIRIS Rep

Monica

Marrow

CH2M HILL

5701 Cleveland Street

Suite 200

Virginia Beach, VA 23462

757-671-6213 monica.marrow@ch2m.com mailto:melissa.m.cushing.civ@us.navy.mil mailto:melissa.m.cushing.civ@us.navy.mil

SECTION 7 - DELIVERABLE SCHEDULE MATRIX

Within the table the deliverables have been listed with the number of copies required for each recipient.

Addresses for Navy POCs are provided in Section 6 of this Contract Task Order. Additional addresses shall be made available after contract award.

Deliverable

(work element #/deliverable title)

Navy

(copies)

Facility Manger

Bethpage (FM)/

Tetra Tech (TT)

Regulatory

Agencies &

Public

(copies)

Admin

Record –

(copies)

Due Date*

Draft Health and Safety Plan NIRIS FM - Email

TT - Email

30 days from award

Final Health and Safety Plan NIRIS FM - Email

TT - Email

NIRIS

60 days from award

Draft Monthly Discharge Monitoring

Report

Email FM - Email

TT - Email

Email 0 5th of the following month

Final Monthly Discharge Monitoring

Report

Email FM - 2/2

TT - Email

Email NIRIS 10th of the following month

Draft Quarterly Operations Report Email FM – Email

TT - Email

Email 0 45 day from end of quarter

Final Quarterly Operations Report Email FM – Email

TT - Email

Email NIRIS 15 days from receipt of

Navy comments

Draft Annual Operations Report NIRIS FM – Email

TT – Email

Email 0 45 day from end of the 4th quarter

Final Annual Operations Report NIRIS FM – 2/2

TT - Email

Email NIRIS 15 days from receipt of

Navy comments

Task Order Completion Date April 2027

SECTION 8 - GOVERNMENT PROVIDED INFORMATION

➢ Tetra Tech EC, 2010. Final Operation, Maintenance and Monitoring Plan for Groundwater Treatment at

Naval Weapons Industrial Reserve Plant, Bethpage, New York (April 27, 2010)

➢ KGS, 2023, Final Sampling and Analysis Plan, UFP-SAP for Operations, Maintenance, and Monitoring of the Groundwater Treatment Plant, GM-38 Area, Naval Weapons Industrial Reserve Plant, Bethpage, New

York (December 2022)

➢ AGVIQ, 2022. Operation, Maintenance, and Monitoring Manual Construction and Operation of Advanced

Oxidation Process Unit, Naval Weapons Industrial Reserve Plant, Bethpage, New York (August, 2022)

➢ KGS, 2025, Groundwater Discharge Monitoring/Air Emission Report GM-38 Area, NWIRP Bethpage, NY

DER 1-30-003B-OU2, November 2025 Reporting Period.

SCHEDULE A

Worksheet for Contract RAOMAC

Bid prices listed in this Schedule are based on performance of the Work as specified in the SOW shall include all overhead, profit, handling, taxes and all other related charges. Note proposed Task Order to be awarded to the responsible bidder offering the lowest price.

Meetings, Project Management & Administrative Support: The Contractor will provide a breakdown of costs for project management for one month. This breakdown will be inclusive of all hours, materials, and supplies needed to execute the work as described in Section 2.1. The contract quantity is 12 months.

Project Plans: The contractor will compile and as needed update the plans for the GWPT based on the activities described in Section 2.2.