Attachment_3_DB_General_Engineering_Requirements.pdf

USFWS D/B General Engineering Requirements

D/B General Engineering Requirements – Rev: June 2, 2018 Page 1 of 21

USFWS Region 1, 7 & Region 8

DESIGN/BUILD GENERAL ENGINEERING REQUIREMENTS

Revision: June 2, 2018

PART 1 GENERAL

1.1 SCOPE

a. This document contains general requirements for performing design/build services for U.S.

Fish & Wildlife Service construction projects in Region 1 (Oregon, Washington, Idaho, Hawaii and other Pacific Islands) Region 7 (Alaska) & Region 8 (California and Nevada).

b. These requirements are supplemented by the project-specific Statement of Work (SOW) requirements issued with each individual project solicitation.

c. Contractor is responsible for the proper performance of the Work and shall correct, at no additional expense, to the Government any errors or omissions in connection with such performance.

1.2 PRINCIPAL PERFORMANCE REQUIREMENTS

Provides all labor, equipment and materials to plan, design and construct a complete project that fulfills the programmatic needs of the USFWS, is safe, well-integrated into the landscape, relatively easy and low cost to operate and maintain; that is of high quality, durability, and functionality.

1.3 INQUIRIES

Direct any questions in writing to the Regional Engineer, U.S. Fish and Wildlife Service, 911 N.E. 11th Avenue, Portland, Oregon 97232-4181. Phone: (503) 231-6145.

1.4 DEFINITIONS (for the purposes of this document)

A-E means Architect- Engineer.

Construction Documents (CDs) means engineered drawings and specifications suitable for price solicitation and construction; complete with any necessary supporting technical documents such as geotechnical reports, topographic and boundary surveys, design calculations, and descriptive product literature, and similar.

Commissioning is the act of statically and dynamically testing the operation of equipment and facility systems to ensure they operate as designed and can satisfactorily meet the needs of the facility throughout the entire range of operating conditions.

Construction is defined as, but not limited to, constructing (giving form by combining the parts), altering, repairing, adding to, subtracting from, improving, restoring, moving, wrecking or

D/B General Engineering Requirements – Rev: June 2, 2018 Page 2 of 21 demolishing any building, highway, road, excavation or other structure, project, or improvement attached to real estate.

Contracting Officer (CO) is defined as a the USFWS person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the United States of America.

COR is the Contracting Officer’s Representative who is explicitly designated in writing by the

CO.

Contractor is the business entity that is contractually-responsible to the USFWS for accomplishment of the project Work.

ECC means Estimated Cost of Construction; a construction cost proposal prepared by the Contractor.

Government means Owner, Contracting Officer, Contracting Officer’s Representative, or U. S.

Fish and Wildlife Service.

LEED means Leadership in Energy and Environmental Design.

Local Authority Having Jurisdiction is the duly adopted local code authority, agency, or serving utility governing or serving the location of the project; such as utility companies, city and county electrical/plumbing/fire system inspectors, environmental permitting entities, and water resource departments / boards.

Open Book Accounting is the allowance of the government to have free and open access to any financial and accounting documents that the Contractor has, associated with the project being designed and constructed.

Performance Specifications are specifications that state what the required results will be with measurable or observable criteria for verifying compliance.

Public Works is construction performed under a contract with a Federal, State, County, City, or other government entity.

Schedule is the chronological layout of the work to be prepared on Microsoft-compatible commercially available scheduling software.

USFWS means United States Department of Interior, Fish and Wildlife Service.

1.4 PROJECT LOCATION & ACCESS

Project locations will be indicated in the project-specific SOW.

PART 2 PROJECT EXECUTION

2.1 GENERAL

a. Project work will be accomplished via award of project-specific solicitations that will include project specific performance criteria to convey the unique aspects of the project. Solicitations

D/B General Engineering Requirements – Rev: June 2, 2018 Page 3 of 21 shall be awarded on a best value basis (normally Lowest Price, Technically Acceptable) after considering the contractor’s technical approach and cost proposal. All contracts shall be awarded as firm fixed price contracts.

1. Davis-Bacon wage rates apply unless explicitly approved otherwise by the CO; does not apply to A-E services.

2. Provide a construction payment bond as required by the CO.

3. Provide a performance bond as directed by the CO; typical on $100,000 or greater construction projects.

2.2 SCOPING VISIT

a. Contractor(s) are recommended to attend a scheduled site visit. This site visit should be used to obtain additional information by the contractor(s) to use to develop their technical cost proposals for the project. Unless otherwise restricted by the project specific SOW the contractor may bring as many representatives to the site visit as he feels is required. This will be the contractor’s first and best opportunity to see the project site first hand and talk with station personnel about issues and concerns that may impact the project.

b. If during the site visit it is determined that there is not enough information available or the scope of the project is not defined clearly enough for the contractor(s) to develop a qualified technical cost proposal for bidding purposes the FWS shall determine if they can collect the information needed in a timely manner. Once the information is gathered it shall be sent to the prospective offerors to continue the Proposal process. A date for Proposal submission shall be determined if not done so already. If the information cannot be gathered in a timely manner the solicitation shall be terminated.

The solicitation may be re-advertised once the FWS has acquired all the information required.

c. Contractor(s) shall submit proposals by the date required. The proposal shall contain at a minimum:

1. 10-15% conceptual drawings along with a brief narrative explaining the contractor’s workplan/approach to the project. The drawings at a minimum should show a site plan layout of the principal elements of the project showing their locations on the site either to scale or calling out critical dimensions. The drawings should also have any cross section views that can show and give descriptions of the principal materials being incorporated into the project. Floor plans and elevations of primary buildings with general information on layout and building materials should also be included. The workplan/approach at a minimum shall have information on the primary equipment being used, anticipated crew size, special equipment or skills needed, sequence of activities, duration of the project and special requirements or requests needed. The documents shall have enough detail for the FWS to determine that the technical approach will meet the performance requirements of the project as listed in the solicitation documents and further defined during the site visit. The bid will be considered nonresponsive if sufficient information is missing.

2. Project’s firm fixed price. The costs shall be broken down at a minimum into planning/design costs and construction costs. If requested the planning/design costs shall further be broken down into predesign costs such as surveying, geotechnical investigation, permitting requirements, and straight design costs for preparation of final design documents. The design costs shall be broken out into costs for review stages such as 35%, 65%, etc.

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The construction costs shall be broken down into costs for the prime contractor’s effort and then for each specialty, such as concrete, electrical, mechanical, etc. The costs shall also list the contractor’s percentages for overhead, profit, taxes, bonds and any other additional markups. List any contingency costs considered.

Sometimes the life cycle costs for operations and maintenance may be a technical factor for consideration. If so the contractor shall be asked to submit life cycle costs as part of the technical proposal.

The contractor shall also submit a list of design assumptions considered (such as common soil excavation, weather conditions, routine permitting time frames, etc.) critical to the design process that may not have been listed or considered in the SOW or other documents of the solicitation package.

3. Any additional information such as past performance and experience as required by the boiler plate solicitation documents.

2.3 SOLICITATION AWARD

a. After the proposal packages have been submitted, the FWS shall evaluate the packages, select and award the solicitation based on the best value analysis process for competitive contracts.

Once the contract is awarded a Notice to Proceed (NTP) shall be issued by the Contracting Officer.

b. The Contractor shall submit the documents listed in this section for approval within 14 days following the issuing of the NTP.

1. Project Schedule. List the principal project tasks in rough chronological order and show the duration (number of days) anticipated start and end time dates for each task. Update the schedule to indicate planned verses actual accomplishments as the project progresses.

Such outlines and revisions shall be in sufficient detail to enable the COR to judge as to the adequacy of the Contractor's operations and to anticipate such conditions as may tend to impair or retard the progress and completion of the work.

2. Single Point-of-Contact: Designate in writing, the Contractor’s single point-of-contact for the project, typically the Project Manager who will see the project through from design to end of construction. Submit the contact name, email, mailing, address and telephone number(s) to the COR and/or USFWS Engineering contact person.

3. List of Key Project Personnel and their responsibilities.

4. List of Subcontractors and their responsibilities.

5. Payment Schedule: The Contractor shall furnish the COR a detailed payment schedule.

This schedule shall be based upon the Contract Bidding Schedule but with sufficient additional detail to allow accurate calculation of the monthly progress payment.

Planning, permitting, testing, field investigation and surveying shall be broken out separately. All the previous elements as well as design items shall be broken down into percentage completion. Lump sum bid items for construction shall be broken down into

D/B General Engineering Requirements – Rev: June 2, 2018 Page 5 of 21 their component parts, i.e., mobilization, bond and insurance, excavation, backfill, forming, metalwork, concrete work, framing, roofing, etc. with a cost figure for each.

The list of component parts would vary depending upon the type of contract and the above list shall not be construed as complete or incomplete.

2.4 TECHNICAL PROCEDURES

a. General: Comply with the requirements contained in this document when applicable unless explicitly indicated otherwise in the project-specific SOW.

1. If not already known, obtain the name of a USFWS engineering point-of-contact person from the Contracting Officer at the USFWS Division of Contracting and General Services at the onset of a project.

b. Drawing Number Assignment & Drafting Standards:

1. If not already known, obtain the project drawing number assignment from the USFWS Engineering contact person.

2. Obtain and comply with the current USFWS Region 1, 7 & Region 8 AutoCAD drafting standards & template sheets obtained from the COR.

3. Any project located near any non-USFWS lands or that entails third party easements shall contain a drawing sheet(s) that clearly shows the land ownership and easement / rights-of-ways boundaries, and entity name overlaid with the proposed Work.

4. Annotate the drawing cover sheet (or general notes sheet of each principal discipline) to indicate the project-specific design standards, design loads and capacities; such as design wind speed & associated factors, design wind load, snow load, frost depth, design pipe/weir/channel flows, seismic factors, design soil loads, acre-feet of pond water at various x-year storm events, building type and area classifications, floor areas, occupant loads, and similar.

c. Land Ownership and Boundary Surveying: Any boundary survey work associated with USFWS projects is within the purview of the USFWS Regional Land Surveyor (who presently resides in USFWS Reality) and who ultimately determines the type and extent of any necessary the boundary surveying.

1. Contact the USFWS Engineering Land Surveyor, (who acts as a liaison with the Regional Land Surveyor) for information on land ownership in the project area, including presence of any boundaries, easements, rights of way, etc. affecting the project.

2. Submit all survey to the USFWS for review by USFWS surveyors before monumentation and/or construction.

3. Submit any additional documents as may be deemed necessary such as Records of Survey, legal descriptions and sketches.

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4. Protect all permanent survey monuments from disturbance. If a permanent monument is disturbed, then the Contractor is responsible for the cost to have the monument promptly reset and process any associated documentation.

d. Topographic Survey: Perform topographic surveys under the direction of a licensed professional (of the state the project is located within).

1. The survey and resultant map/AutoCAD drafting work shall conform to project-specific specifications furnished by the Engineering Land Surveyor.

2. Datum: Typically, the Horizontal Datum will be the appropriate State Plane Coordinate Zone, NAD83 (CORS 96) as derived from the National Geodetic Survey OPUS processing system, and the Vertical Datum will be NAVD88, based on OPUS-derived ellipsoid heights and the Geoid03 (or latest) model, represented by a sufficient number of stable on-site control points.

3. Construction Layout: Set in the field (and show on the construction drawings) the horizontal and vertical control points (with descriptions, coordinates, and elevations) to be used for construction layout. These points shall be readily accessible to and protected from the work.

4. Protect all survey monuments from disturbance. At no additional cost to the Government, the Contractor shall promptly reset any disturbed monuments and process any associated documentation.

e. Accessibility: Comply with the requirements of the ABA (Architectural Barriers Act).

f. Energy: When applicable to the project, comply with energy-conservation, build-GREEN, and similar requirements.

1. To the extent feasible, provide facilities that meet the criteria for “LEED Certified” projects, and incorporate environmentally-friendly materials and methods.

2. Document LEED compliance; consider utilizing a third-party LEED specialty consultant to annotate the LEED checklist concurrent with the design process to audit the project and document compliance.

3. Where feasible, provide alternative energy sources such as solar-thermal, photovoltaic, and/or and wind.

4. Provide cumulative recording meters on power panels, water mains, pipes supplying propane, natural gas, diesel gasoline or similar fuel; pump & motor run hours & number of operation cycles.

5. Any motors and owner-owned transformers shall be rated as high-efficiency.

6. Structures with mechanical HVAC systems shall be highly energy efficient; typically well sealed against air leaks, well insulated, and as appropriate provide timer switches, motion sensors, and daylight switches.

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g. Safety: Perform code reviews and ensure the design & construction complies with but not limited to the USFWS manual, current edition of the federal and state OSHA safety requirements, applicable bridge & dam safety regulations, National Fire Protection Association 101 Life Safety Code, National Electrical Code, International Plumbing Code, International Building Code, International Mechanical Code, National Gas Code, and similar model codes.

1. If the code provisions conflict, the more stringent code provision shall govern. In any instances where the drawings and specifications do not specify explicit materials or methods, then perform the work in accordance with the minimum requirements of the code applicable to the work.

2. Annotate and submit (to the COTR) any applicable USFWS safety check lists.

3. For dam projects, identify the appropriate dam classification /category.

4. Submit the findings of any code reviews.

5. Submit a construction safety plan for each project.

6. Submit a dive plan for any underwater work.

7. Submit confined space entry plan for any permit-required confined space work.

h. Permit Applications & Supporting Documents (Environmental, Cultural Resource Clearance, Utility Companies, Local Building Departments, and Similar): Unless explicitly agreed to otherwise by the USFWS, identify, annotate, and prepare permit application for USFWS signature complete with supporting documents (permit drawings, narratives, biological assessments, and similar).

1. The project price range includes the cost of any permit fees when part of the Scope of Work.

2. Typically the USFWS refuge/hatchery project leader signs the completed permit application(s). Unless agreed otherwise, the Contractor shall submit the application as the Agent of the USFWS, and regularly correspond with the permitting/utility/similar entity to monitor permit status and satisfy any requests for clarifications or additional information.

3. Cultural Clearances: If not otherwise performed by the USFWS, obtain the services of a cultural resource evaluation specialist (approved by USFWS Cultural Resources division) to perform any necessary cultural evaluation field work, report/application preparation (including supporting documents), and submit the documents to the USFWS Cultural Resources division for processing through the State/Tribe regulatory entity

4. Initiate contact with the environmental regulator agencies, utility companies, and similar entities as early as feasible (and typically no later than that the end of the 35% Schematic Design).

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5. Submit any permit applications and supporting documents as early as feasible;

typically no later than the end of the 65% Design Development.

6. Regularly communicate with the permitting entities and provide addition information as may be necessary to the satisfaction of the permitting entity.

7. The Contractor shall electronically copy (same day) all third-party permit communications (meetings, emails, telephone highlights, written correspondence) to the COR and refuge/hatchery Project Leader. The contractor shall clearly indicate if the communication copy is “USFWS Action Required” or is “Information Only- No Action Required.”

8. Status: Report the status of any permit applications (involving the environmental regulator agencies, utility companies, and similar entities) at each major design submittal as more often as merited.

9. Comply fully with the requirements of any resulting permits.

2.5 SUBMITTALS (Recommended Procedures)

a. Obtain an electronic submittal transmittal sheet from the COTR. Include with each submittal a project-specific submittal transmittal sheet; electronic MS Word preferred.

b. Except as indicated below, transmit project-specific submittals electronically to the COTR and/or the USFWS designated engineering point-of-contact.

1. Deliver any color renderings, samples, finish samples, and mock ups directly to the USFWS field station and COTR.

2. Principal Progress Reviews: Distribute electronic Adobe.pdf files of any drawings, specifications, reports, renderings, and similar to the Engineering contact person & field station; working copies preferred (rather than formal presentation documents) unless agreed otherwise.

3. FedEx full size paper-copy of the 100% final construction drawings, and specifications to the COTR (two sets) and USFWS field station (two sets).

4. Submit cost proposals as Adobe.pdf and /or Excel.xls to the CO and/or COTR as directed.

5. Submit electronic Adobe copies of any sampling & testing reports, quality control reports, inspection documents to the Engineering contact person same business day.

6. Record highlights of any design/construction meetings and conference calls, and email the notes to the USFWS Engineering contact person.

c. Unless approved otherwise, submittals shall be electronic Adobe.pdf file format.

1. Individual sheets shall be combined into an Adobe.pdf file of 5MB maximum and transmitted via ftp site or email.

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2. Drawing sets too large for ftp may be delivered on compact disk via FedEx.

3. Submit cost proposals as Adobe.pdf and /or Excel.xls to the COTR.

d. Permit Applications:

1. Route draft applications electronically for review.

2. Deliver final original paper copy permit application to the field station project leader for signature via FedEx.

e. Report & Specification Format:

1. Sheets 8.5” wide x 11” tall, 0.6” minimum margins, Times New Roman 11-point font.

2. Select sheets in geotechnical reports and drawings may be 8.5” x 14” and/or 11”x17.”

3. Covers front & back, spiral bound.

4. If hard copy, 20 pound minimum bond white recycled paper, five copies if hard copy submittal.

2.6 DESIGN WORKSHOP MEETING

After the Task Order is awarded and the Notice to Proceed has been issued the Design- Builder shall meet with FWS representatives to discuss and resolve any remaining questions and issues generated from the conceptual design submittal that was part of the proposal package. Normally this meeting is held at the station where the project is and is attended by key personnel from the Design/Builder’s team, the FWS team and any other important stakeholders. The primary purpose of the meeting is to allow the team members to meet and discuss the project in depth. This is when the Design/Builder gathers all of the critical information needed to develop and refine the concept-alternative so that it can begin to move forward to the next phase of the process. Unless otherwise permitted, the design professionals on the Design/Builder’s team shall be state licensed in the discipline required to properly execute and complete the design.

2.7 35% SCHEMATIC DESIGN (SD)

a. Develop the concept-alternative and submit (for Government review and comment) the refined project schedule, SD drawings, reports, and Contractor response to previous USFWS review comments.

b. Identify project access routes and staging areas for construction.

c. Typical SD drawings include (for each principal project element); Annotated cover sheet, annotate general notes, boundary /landownership survey sheet, demolition plan, plan view, elevations, major cross sections & details, relatively unrefined grading plan (footprint of improvements with ground contours in the background).

1. Drawings shall bear the USFWS standard title blocks, font type & size, layering, and project name & number and work site location.

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2. Make consistent use of terminology between disciplines, show north arrows and bar scales, show direction of flow, indicate elevations of principal grades and water surfaces.

Locate any text scales on the def.points layer than is not printed.

3. Submit electronic AutoCAD.dfg drawings with CTB-plot file for CAD standards review.

Contractor is responsible to perform a quality control check prior to submitting the drawings.

e. Specifications: No later than the end of the SD phase, the COR will provide the Contractor with a Division 01000 General Construction Requirements Specification in MSWord.doc and/or Adobe.pdf format.

1. On relatively large or complex projects, the Contractor may elect to expand the Division 01 specification into multiple specifications.

2. The Contractor shall provide a Specification Index, write any other necessary specifications, and integrate the Division 01 specification seamlessly with the other divisions.

3. If approved by the COR for relatively small and/or simple projects, well-annotated notes on drawings may be used in lieu of written specifications.

4. Develop and use consistent and well coordinated terminology between the drawings and specifications.

5. Once the submittal package is approved the Design/Builder shall commence work on the 65% Design Development phase.

2.8 65% DESIGN DEVELOPMENT (DD)

a. With prior COR approval, for routine and/or non-complex projects, the 35% SD and 65% DD submittal may be consolidated into a single 65% DD submittal provided the designer provide sufficiently complete documents.

b. Develop the design and construction documents, and submit (for Government review and comment) the refined project schedule, refined LEEDS list, DD drawings, reports, and Contractor response to previous USFWS review comments.

c. Construction Specifications: Submit a well-annotated set of construction specifications with index, unless notes on drawings are approved in lieu of specifications; include system commissioning and documentation requirements.

d. Construction Quality Control (CQC) Plan: Submit the CQC plan that details the requirements and functions of key staff, third-party entities, and specialty subcontractors including but not limited to field engineering, sampling & testing, special inspections, and any critical work.

e. At the end of DD:

1. All major project elements should be defined in sufficient detail so that the Government has a complete understanding of what is included.

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2. All major issues and system questions should be resolved and approved.

3. All that remains is design production and completion of Construction Documents.

f. Typical drawings shall include for each principal project element; the plan view with dimensions, elevations with dimensions & finishes, cross sections with dimensions & notes, refined grading plan (showing dimensions, elevations, and locations/coordinates/elevations of the horizontal and vertical control points to be used to layout the work), utility plan, land boundary map overlaid with the proposed Work, planting plan, details, demolition plan, refined general note sheet, annotated structural notes sheet. Show any access routes, staging areas, borrow sites, disposal sites for excess excavation.

1. Clearly indicate any WORK BY OTHERS, FUTURE WORK, and GFP (Government Furnished Property).

g. Specifications (or drawings notes) shall clearly indicate material quality requirements, earthwork compaction requirements.

h. Prepare and submit a DD submittal for Government review and comment.

i. Refine the project schedule.

j. Incorporate any finding from the utility companies, environmental permitting authorities, and similar prior to the 95% review.

k. Once the submittal package is approved the Design/Builder shall commence work on the 95% Review phase.

2.8 95% REVIEW

a. Submit the refined design & construction documents for review.

b. The 95% Review will be limited to back check of previous review comments and to identifying errors & omissions in the drawings & specifications.

c. The Contractor shall perform a quality control review prior to submitting the documents.

d. Ensure that the Drawing Index matches the sheet names and number exactly

e. Once the submittal package is approved the Design/Builder shall commence work on the 100% Construction documents.

2.9 100% CONSTRUCTION DOCUMENTS (CD)

a. Submit the final distribution of the construction drawings & specifications; one full-size set of drawings on Vellum; two full-size set of drawings on paper; three half-size set of drawings & specifications on paper; electronic Adobe.pdf set of specifications; and electronic AutoCAD.dwg set of drawings with CTB plot file.

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b. The drawing cover sheet and specification cover sheet shall bear the stamp(s) and signature of the A-E designer(s) registered in the state where the project is located. The drawing and specification cover sheet submitted to the USFWS may contain a scanned icon of the stamp & signature.

c. Submit any geotechnical reports and design calculations.

d. Submit the current project schedule, LEEDS list and Construction Quality Control Plan.

e. USFWS will circulate the drawings for USFWS signatures.

f. Upon written approval from the CO, the Contractor may proceed with Construction.

2.10 GENERAL CONSTRUCTION REQUIRMENTS

a. Contractor shall provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

b. Security: Effectively secure the work site, staging areas, and materials storage areas.

c. Diligence: Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. Contractor shall at all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

d. Supervision: Any time onsite work is underway, provide an onsite Project Manager or Project Superintendent who has a good working knowledge of the project work.

e. Subcontractors: Utilize general contractors and specialty subcontractors who are duly licensed and well qualified to perform the Work consistent with the Contract Documents;

Government may reasonably object to Contractor's proposed selection of workers and business entities.

f. Other Contractors: Coordinate and cooperate with any other contactors working at the project site.

g. USFWS Operations: Schedule and coordinate construction activities so as not to unduly impact ongoing refuge / hatchery operations; USFWS operations have precedence over the construction activities.

2.11 CONSTRUCTION SAFETY

a. The Contractor shall have the ultimate responsibility for health and safety on the project site at all times, from issuance of the Notice to Proceed until final completion and acceptance of the project by the Contracting Officer.

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b. The Contractor is responsible for ensuring that all onsite activities, equipment, and facilities constructed by the Contractor, subcontractor, or supplier conform fully to the standards of the Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1926 and 1910; and DOI and USFWS policies.

c. Comply with all applicable Federal, State and local safety requirements. In the event where any safety standard referenced herein conflicts with another, the more stringent shall govern.

d. Initiate and maintain, throughout the performance of this contract, an effective health and safety program that provides adequate policies, procedures, and practices to protect workers from (and allow them to recognize) job-related health and safety hazards.

1. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections.

2. Each employee (Contractor or subcontractor) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

e. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel. Where project work affects public roads, provide signage in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) as published by the US Department of Transportation, Federal Highway Administration.

f. Rollover Protection and Seat Belts: In addition to the Safety and Health requirements of clause Federal Acquisition Regulation (FAR) 52.236-13 of Part 2, Section I of this Contract, rollover protection and seat belts required by 29CFR 1926 (OSHA) shall be extended to include equipment regardless of the year of manufacturer.

2.12 COMPLIANCE DOCUMENTATION

a. The Contractor shall (during normal working hours throughout the duration of the contract) promptly furnish information, and provide reasonable facilities & access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information

2.13 CONSTRUCTION QUALITY CONTROL (CQC)

a. Designate in writing a single person to oversee and manage on site quality control activities.

b. The Contractor is responsible for quality control of all project work including any sub-contracted work, and to submit thorough documentation that work fully complies with the construction documents and project permits.

c. Quality control processes include but are not limited to proactively:

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1. Executing the project Construction Quality Control Plan.

2. Ensuring compliance with the construction documents and project permits.

3. Managing specialty subcontractors

4. Reviewing and processing samples, mock ups, shop drawings, and other construction submittals.

5. Ensuring that the workers have the appropriate expertise and proper equipment to perform the work.

6. Effectively utilizing third-party sampling & testing services (typically for earthwork gradation, compaction, concrete & asphalt testing, welding, pile driving, and other specialty inspections).

7. Initialize timely reviews and corrective actions to substrates prior to proceeding with subsequent work.

8. Timely involvement of industry specialists such as manufacturer representatives.

9. Managing system commissioning.

10. Training USFWS personnel in system operation & maintenance.

11. Providing timely Quality Control documentation.

12. Timely involvement of local authorities having jurisdiction.

d. Third-Party Sampling & Testing: On projects that entail third-party sampling and testing, the Contractor shall provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority; or similar approved construction inspection specialty consultants.

e. Field-verify all dimensions and conditions prior to performing the work. Notify the COTR of any conflicts.

f. Improvements shall be constructed in accordance with the product manufacturer’s written instructions and standards.

g. Improvements shall be constructed plumb, level, flat, even, and square; except explicitly approved otherwise to match existing conditions. Edges of abutting work shall be flush and even. Any seams in finish work shall be flush, flat, and securely adhered.

h. Finish work shall appear flawless to the casual observer and shall be free of readily noticeable imperfections.

i. All trade work shall be aligned parallel or perpendicular with the surrounding principal structure lines.

j. Flooring laminates and similar adhered-surfaces shall be securely adhered, and be free of high and/or low spots and seams well bonded.

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k. Fasteners shall be concealed unless specified otherwise. Fasteners shall be aligned in neat rows and evenly spaced. Fasteners shall be non-rusting stainless steel, or as otherwise specified. Where a specific fastener type is not indicated, provide fasteners that are well suited to the application.

l. Painted work (each coat) shall appear neat, uniform in color and texture, well covered and free of runs, drips, sags, and over spray.

m. Welding shall be performed by licensed welders and in compliance with American Welding Society recommended practices, structurally sound, and shall be neat in appearance.

n. Moving devices shall operate freely and smoothly and align true.

o. Enclosed structures shall be weather-tight, secure, and highly rodent resistant.

p. Mechanical and electrical equipment/systems shall be adjusted to operate smoothly with the manufacturer’s operating parameters and be reasonably free of odor, vibration, and noise.

q. Electrical work shall comply with the National Electrical Code, or State Code of more stringent, to the satisfaction of the local authority having jurisdiction.

r. Electrical work shall be performed by state-licensed (by the state where the project is located) electricians who are licensed in the category of electrical being performed;

photo-voltaic and telecommunications /data systems included.

s. Install electrical boxes and wiring concealed in walls, floors, and ceilings; except neat surface-mount raceway allowed in mechanical rooms, and other spaces if explicitly so indicated.

t. Wiring shall be copper conductors, except utility-owned conductors may be aluminum.

u. Telecommunication (included telephone, data, radio, TV, similar) systems shall comply with the USFWS Regional 1, 7 & Region 8 Telecommunication standards..

2.14 NOXIOUS WEED / SPECIES / PATHOGEN CONTROL

a. Wash any equipment (and transport trucks) at an approved site prior to entering the project area. This is particularly important when transporting material or equipment from relatively distant areas. Follow any other decontamination procedures required by Hatchery or Refuge Staff or as spelled out in the Statement of Work.

b. Ensure that any straw bales and seed mixes are certified “weed-free” and if feasible, are from the local area; submit documentation.

c. Any floating silt screens or similar construction aids shall be brand new (unused) or have been newly washed and disinfected; submit documentation.

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2.15 ENVIRONMENTAL PROTECTION

a. General: Comply with all applicable federal, state, and local environmental laws and regulations. This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, erosion control, surface runoff, and cultural resources.

b. Hazardous Materials (if applicable): Perform any hazardous materials work in strict accordance with governing hazardous materials regulations. Immediately stop work if any unidentified hazardous materials are encountered and immediately notify the Inspector, COTR or Contracting Officer. Restrict access to the area in question.

Hazardous Materials (When Applicable):

i. Prior to mobilizing onto the site, the Construction Contractor shall submit a Hazardous Materials Handling & Disposal Plan. The Plan shall:

ii. Be prepared by persons with specialized hazardous-materials education, training, and experience. Submit current copies of required certifications.

iii. Have possession and submit copies of any permits required or a schedule of when all permits will be obtained. If the permits cannot be obtained by the contractor submit information on type of permit and agency to contact to obtain the permit.

iv. Describe the project-specific work methods & schedule.

v. Identify the independent third-party monitoring and testing firm responsible to monitor the work in progress.

vi. Describe the project-specific monitoring methods & schedule.

vii. Identify any disposal facilities by name, location, and include a copy of their current operating license.

c. Concurrent with actual hazardous-materials handling, submit (each week) the daily construction reports (prepared by an accredited independent third-party hazardous material sampling & testing firm) detailing the:

i. Location and amount of hazardous-material work performed.

ii. Safety measures utilized to safeguard workers and the environment.

iii. Date, type, quantity, packaging, shipper, and destination of any hazardous material transported off site.

iv. Receipts/waste manifests (indicating date, type quantity, packaging, and shipper) of any hazardous materials received by a licensed hazardous waste disposal facility.

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v. Upon completion of the work submit laboratory test results indicating that the work is free of regulated quantities of hazardous materials in accordance with requirements of the hazardous material(s) being abated.

d. Erosion & Spills: Provide effective erosion control and spill containment measures at the earliest feasible stage of construction, and regularly inspect and maintain the in effective working order. Promptly stop work in area(s) of any ineffective erosion control / spill containment measures.

e. Spill Kit: Have suitable spill containment kits readily available to the work site and ensure that the workers are proficient using the kits in a timely manner.

f. Unsuitable Equipment: Promptly remove from service any equipment that is not in sound mechanical condition, or that is leaking fluid beyond what can be effectively managed with absorbent mats.

g. Vegetable-Based Hydraulics: Unless explicitly approved otherwise, dedicated onsite equipment operating near or over water bodies (or sensitive habitat) shall be equipped with vegetable-base hydraulic fluids. Consider alternates such as propane, electric, or air pneumatics.

h. Transient Equipment: Unless indicated otherwise, transient equipment (that is free of noticeable leaks) may utilize conventional hydraulic fluids; typical for trucks importing or exporting materials and equipment to/from off-site sources.

i. Fueling & Maintenance: Fuel and maintain equipment well away from water bodies and sensitive habitat.

j. Pumps & Generators: Where feasible, pumps and generators operating over (or in close proximity to) water bodies or sensitive habitat shall be propane-electric.

k. Concrete: Clean out concrete trucks at an approved off-site location unless explicitly approved otherwise.

l. Dust: Utilize effective means to prevent generation of wind borne dust (typically watering or application of other approved dust control measures) and to prevent sediment from leaving the work site and/or entering storm sewers and water bodies.

m. Damage: Protect adjacent vegetation, property, structures, and improvements from damage.

n. Load-Limits: Heavy equipment operated on USFWS roads and parking areas shall comply with highway-legal load limits unless explicitly approved otherwise.

o. Vegetation: Clearing limits and working limits are as shown on the drawings and approved in the field. Do not remove any trees without prior COR field review and approval. If no clearing limits are indicated, contact the COR for clarification.

2.16 CULTURAL RESOURCES

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a. Immediately stop work if paleontological, archaeological or historical remains (including burials or skeletal material) are encountered, immediately stop the work and notify the Inspector, COTR, or Contracting Officer. The Contracting Officer will notify the Regional Archaeologist so the provisions of 36 CFR 800.7 (Resourced Discovered During Construction) and other relevant laws are followed. Work will cease in the immediate vicinity until permitted to resume by written order from the Contracting Officer. Work in other areas may proceed as approved by the Contracting Officer.

2.17 WORK LIMITS & CLEARING LIMITS

a. Work Limits: Unless approved otherwise, confine all construction equipment and disturbance with the work limits that typically include out-to-out top edge of access roads, parking areas, and staging areas; and no more than 6 feet beyond top-of-cut and toe-of-fill for earthwork; 15 feet each side of utility centerlines, and within 40 feet of structures on which work is being performed.

b. Clearing Limits: Unless approved otherwise, remove all trees, shrubs, and similar vegetative matter and deleterious material within 10 feet beyond the footprint of the Work; or as shown on the drawings.

2.18 CLEANUP

a. Keep the work site and staging areas reasonably free from trash and construction waste/debris.

b. Upon Substantial Completion of the Work, promptly remove any debris, materials, equipment, and tools, temporary facilities; and restore any areas disturbed by the Work to their preconstruction condition.

c. Typically rake and seed (and/or hydro mulch) any disturbed ground areas.

d. Power-wash any soiled asphalt and concrete areas.

e. Restore any access roads to their pre-construction condition or better; as necessary blade-and-shape any unpaved roads. This work may entail watering, processing and compacting the road surface and similar work.

2.19 CONSTRUCTION WASTE

a. Minimize creation of construction, deconstruction, and demolition waste.

b. Minimize factors that contribute to waste such as over-packaging, improper storage, ordering error, poor planning, breakage, mishandling, and contamination.

c. Develop a Waste Management Plan to ensure any existing or new materials/equipment/substances are properly characterized, reused, salvaged, recycled, and/or disposed of.

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1. Any regulated quantities of hazardous materials shall be disposed of at disposal facilities specifically licensed to accept hazardous waste. See also Hazardous Material requirements in the TECHNICAL PROCEDURES section of this document

2. Divert at least 50 percent of the total project waste from landfills.

3. Dispose of any materials (that not salvaged, reused, or recycled) in a legal manner off-site, in licensed disposal facilities.

2.20 RECORD DRAWINGS (see also Closeout Documents)

a. Maintain one set of working drawings and specifications, for record purposes, on the project site while work is in progress.

b. Clearly and accurately record the as-constructed work in red; include modifications and clarifications.

c. Record swing-tie distances from permanent points to any underground items.

2.21 MATERIAL & EQUIPMENT TRANSPORTATION, HANDLING, AND STORAGE

a. Contactor shall have a representative on site to receive material deliveries, and the contractor shall remain responsible for all material deliveries whether or not their representative is on site at the time of delivery or not.

b. Government owned equipment is not available for Contractor’s use to accomplish any Work.

c. Transport, handle, and store materials and equipment in accordance with the manufacturer’s written instructions, and in a secure manner.

d. Promptly remove from the project site any materials or equipment that are damaged or are otherwise unsuitable.

e. Government buildings and other facilities are not available for storage of Contractor’s materials, equipment, and tools.

2.22 HOUSING AND TEMPORARY FACILITIES

a. Housing for workers and campsites are not available on site unless explicitly indicated otherwise in the project-specific SOW.

b. The Contractor shall furnish all temporary facilities and utilities needed including heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures; except if suitable water, sanitation facilities or adequate electricity is present at the site, it may be used for construction purposes at no cost if it does not adversely impact the operations of the station.

c. The Contractor is responsible for all temporary connections and disconnections.

2.23 WORK HOURS & PROGRESS SCHEDULE

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a. On-site construction work hours shall be within the normal business hours-of-operation for that facility as noted in the project specific SOW, except federal holidays, unless approved otherwise.

b. Provide a well-annotated Project Schedule in electronic Adobe.pdf format (or other approved format). Every two weeks, submit a revised schedule if actual work progress differs from the schedule.

2.24 COMMISSIONING & TRAINING

a. Provide industry-certified commissioning specialties (preferably firms recommended by the systems manufacturers) to oversee and/or perform system commissioning; to include start up, adjustment, balancing, measurement and documentation that systems function within the manufacturer’s and designer’s prescribed operating parameters.

b. Include the commissioning documentation in (and submit) the Operation & Maintenance Manuals.

c. Training: After the systems are fully functional and are operating properly, thoroughly familiarize the local USFWS staff with the improvements and train them to be proficient in overall system operation and maintenance.

d. Tools and Spare Parts: Deliver to the project site all specialty tools, valve handles, fan belts, filters, spare parts, keys and similar devices such that the USFWS staff is able to operate and maintain the work.

2.25 FINAL WALK THOUGH

a. Submit a preliminary list of unfinished work and notify the COR at least ten calendar days prior to the anticipated date of completion of all work.

b. The COR will perform final walk through as promptly as practicable.

c. The time required for such walk through and for making any corrections as a result thereof shall be included in the contract performance time.

d. The Contractor representative responsible for the work shall be present at the final walk through and shall submit a preliminary list of unfinished work.

2.26 CLOSEOUT DOCUMENTS

a. Operation and Maintenance Manuals:

i. Submit copies of Operation and Maintenance manual (two hard copies to the…