Attachment_1_Design_Build_Project_Scope.pdf

San Luis National Wildlife Refuge Complex Los Banos, CA

Design & Construction of Ground-Mounted Photovoltaic Systems

DESIGN BUILD PROJECT SCOPE

U.S. FISH AND WILDLIFE SERVICE

Interior Region 10

February 23, 2022

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1. GENERAL:

1.1 The United States Department of the Interior (DOI) Fish and Wildlife Service (USFWS) intends to enter a firm fixed-price contract with a single Contractor for the design and construction of onsite photovoltaic (PV) systems at Merced NWR.

1.2 The Merced National Wildlife Refuge encompasses 10,258 acres of wetlands, native grasslands, vernal pools, and riparian areas. It was established in 1951 under the Lea Act to attract wintering waterfowl from adjacent farmland where their foraging activities were causing crop damage. In the last few decades, changes in local agricultural practices and Refuge management activities have reduced these wildlife/crop issues.

The Refuge plays host to the largest wintering populations of lesser Sandhill cranes and Ross’ geese along the Pacific Flyway. Each autumn more than 20,000 cranes and 60,000 arctic-nesting geese terminate their annual migrations from Alaska and Canada to make the Refuge home for six months. Here they mingle with thousands of other visiting waterfowl, waterbirds, and shorebirds – making the Refuge a true winter phenomenon.

The Refuge also provides important breeding habitat for Swainson’s hawks, tri-colored blackbirds, marsh wrens, mallards, gadwall, cinnamon teal, and burrowing owls. Tri-colored blackbirds, a colonial-nesting songbird, breed in colonies of more than 25,000 pairs in robust herbaceous vegetation. Coyotes, ground squirrels, desert cottontail rabbits, beaver, and long-tailed weasels can also be seen year-round.

2. SCOPE OF WORK:

2.1 The USFWS seeks to install two ground mounted solar PV systems: one at the Sno-Bird location and the other at the Merced Shop Compound location. Due to cultural resource concerns, the base bid shall be for a ballasted installation. Contractor to propose alternate design for a pile-driven (or other) anchoring system as an option to be considered by the USFWS.

2.2 Refer to the Performance Specifications for detailed project requirements.

2.3 The Contractor shall provide all labor, material, equipment, engineering, and capital to design, install, commission, and interconnect the solar photovoltaic systems as required herein. Contractor is responsible for all permits, approvals, freight, procurement, monitoring, inspection, billing, interconnection fees, and incidentals as necessary to perform the scope of this contract. The Contractor is responsible for ascertaining relevant site conditions to verify project feasibility and for determining appropriate solar PV system sizes.

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2.4 Performance Period: 1 year starting with the NTP.

2.5 The resulting contract will be firm-fixed-price (FFP) or lump sum.

2.6 Bid responses will be evaluated partly based on achieving net zero electricity for both locations. See Section M “Selection Criteria.”

2.7 Definition of Contract Line Items and Description of Work

TASK 1: 35% Design: Include a minimum of (1) site visit in this task and (2) min additional stakeholder review meetings (online).

Deliverables:

_1_ electronic set of the Design Drawings for each location _1_ electronic set of Design Calculations _1_ Draft Product Cut Sheets _1_ electronic set of engineer’s opinion of construction cost for each site _1_ List of required federal, state, county, and local permit for the proposed activities.

TASK 2: 75% Design: Upon approval of a 35% Design, refine the design and incorporate all comments.

Deliverables:

_1_ electronic set of responses to the comments received on the Task 1

Deliverables.

_1_ electronic set of Design Drawings _1_ electronic set of Design Calculations _1_ Updated Product Cut Sheets _1_ electronic set of opinion of construction cost

TASK 3: 95% Design: Upon approval of a 75% Design, refine the design and incorporate all

Deliverables:

_1_ electronic set of responses to the comments received on the Task 2

Deliverables.

_1_ electronic set of Design Drawings _1_ electronic set of Design Calculations _1_ Final Product Cut Sheets

TASK 4: 100% Design: Upon approval of a 95% Design, refine the design and incorporate all

Deliverables:

_1_ electronic set of responses to the comments received on the Task 3

Deliverables.

_1_ electronic set of Design Drawings _1_ electronic set of Design Calculations

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_1_ Final Product Cut Sheets

TASK 5: Construction @ Sno-Bird Site Construction shall be completed no later than 2 years days after the NTP. As- Constructed Drawings completed no later than 21 calendar days after Project Completion.

Deliverables:

_1_ Completed PV Array Construction _1_ As-Constructed drawings in pdf and CAD format _1_ Staff Training for General Operation and Emergency Shut-Downs

TASK 6: Construction @ Merced Shop Site Construction shall be completed no later than 2 years after the NTP. As- Constructed Drawings completed no later than 21 calendar days after Project Completion.

Deliverables:

_1_ Completed PV Array Construction _1_ As-Constructed drawings in pdf and CAD format _1_ Staff Training for General Operation and Emergency Shut-Downs

Unless otherwise noted, all electronic deliverables shall be in PDF format and shall not exceed 5 MB in file size.

3. INSPECTION AND ACCEPTANCE

Each Task shall require a formal submittal; a ten-workday period for government review; A- E responses to the comments with agreed upon revisions to the deliverables; and government sign-off in writing. Work shall be performed in accordance with the requirements of this SOW. Work shall be accepted when all the work is completed as described herein.

4. GOVERNMENT FURNISHED INFORMATION

The following data and materials will be provided to the Contractor:

• Project Performance Specifications

• USFWS Technical Requirements

• Estimated yearly consumption of each deep well pump

• Technical Specifications of the well pump

• List of Pumps and associated PG&E account numbers

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5. REQUESTED PROPOSAL DOCUMENTS

In addition to the cost proposal, please provide the information listed below. Submit a bookmarked pdf, 15 pages maximum (maximum page count does not include the cost proposal). The pdf file size shall not exceed 5 MB.

5.1 Cover Letter

5.2 Relevant Experience

5.3 Resumes and Roles of Proposed Team Members including NEBCEP Certifications

5.4 Proposed Project Approach (1 page)

5.5 Proposed Operations & Maintenance Plan (1 page)

5.6 Proposed Project Schedule (1 page)

5.7 Cost Proposal

6. PROJECT LOCATION AND AVAILABILITY

Refer to the Performance Specifications for the proposed locations of the photovoltaic arrays.

Normal work hours for the Merced NWR staff are 7:30am to 4:00pm, Monday through Friday, excluding Holidays. Coordinate with the Project Leader if contact outside of the normal working hours is needed.

7. CONTACTS

Project Leader (PL): Kim Forrest San Luis NWR Complex US Fish & Wildlife Service P.O. Box 2176, 7376 S. Wolfsen Road, Los Banos, CA 93635 Phone: 209 -826-3508 ext. 116 Kim_forrest@fws.gov

Contracting Officer (CO): Nick Koston Construction/AE Acquisition Operations US Fish & Wildlife Service Portland, OR Phone: 503-231-6117 Nicolas_koston@fws.gov

Contracting Officers Representative (COR): Caroline Kreiser US Fish & Wildlife Service Infrastructure Management Division Sacramento, CA Phone: 916-215-6624 Caroline_kreiser@fws.gov mailto:Caroline_kreiser@fws.gov